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HomeMy WebLinkAbout09-17-05 JHC MinutesG:\Everyone\Jack House\JH Committee\Minutes\2005\9.17.05.DOC Jack House Committee MINUTES Jack House Wednesday, September 14, 2005 5:30 PM CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5:36 p.m. ROLL CALL: Chair Ron Batterson, Committee Members John Tischler, Gerry Johnson, Bill Pyper, Absent: Vice Chair Wes Conner and Committee Member Patrick Mayeda STAFF: Rich Ogden and Larry Tolson. PUBLIC COMMENT PERIOD: There was no public comment. CONSIDERATION OF MINUTES AND FINANCIAL REPORT: The minutes of August 2005 meeting were approved. The Financial Report for August were presented and accepted. ITEM #1: Jack House Brochure  Staff will work with Bill Pyper on specifications for bidding purposes for printing of the brochure. ITEM #2: Expenses for the Year  Kim Walker’s memo was presented which explained the two funds that the Jack House can use for expenses. Rich Ogden explained that the promotional fund should really only be used for promotion and the Jack House fund for everything else. ITEM #3: Ideas and Wish List for the Gift Catalog  Ron Batterson and other members discussed possible items that could go in the catalog and estimated amount that would help to complete the project. The wall- $6,000-$8,000, the fence $2,000, the sign- 2,000 and the Elevator shaft- $50,000. ITEM #4: Lighting and Electrical Element  Larry Tolson reported that he solicited three bids and heard back from two out of the three. He met with Electric Craft and Select Electric and went over the proposed locations for the new electrical outlets in the house. Larry discussed that the location of the outlets will depend what is found in the walls once installation has begun.  Final bids will be available at the October meeting.  Bill Pyper motioned to authorize up to $12,000 for the electrical work project in the Jack House. It was seconded by Gerry Johnson. Motioned passed 4-0. Reports and Updates  Monthly Activities o Rich Ogden announced that the Docent Appreciation Dinner will be November 9th at the Ludwick Center. . o Rich Ogden talked about the Sequa Celebration and that the City would like to have a representative of the Jack House Committee on the committee. Gerry Johnson agreed to be the representative. Jack House Committee Minutes for September 14, 2005 Page 2 of 2 G:\Everyone\Jack House\JH Committee\Minutes\2005\9.17.05.DOC o Larry Tolson had no other reports.  Docent Activities Jackie Kane reported on the following items: o The Docents would like to look into getting the house cleaned on a quarterly basis. Rich Ogden will present quotes at the October meeting. o Jackie Kane asked to have the weather stripping on the front door of the Gift Shop looked at. o Now that stove is no longer in the gift shop, Jackie asked if shelving that is in the House could be used. o Jackie Kane mentioned that there will be no theme for Christmas this year. o Betty Stockton announced that the calendar for Christmas open house should be December 9th and the 10th Candle Light Tours 5-8pm not 5-7pm. The time for December 11th is correct. o Betty Stockton also is proposing not to be open Dec 18th. The committee said that it should be a decision by the Docents. Jackie Kane will poll the docents about being open or not. o Member Comments o No other Member comments  Communications o No communications were presented. Meeting adjourned at 7:22 p.m. to the October 12, 2005 meeting at 5:30 pm at the Parks and Recreation Department.