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HomeMy WebLinkAbout02-08-12 JHC MinutesJack House Committee MINUTES San Luis Obispo Parks and Recreation Administration Office 1341 Nipomo Street, San Luis Obispo Wednesday, February 8, 2012 5:30 PM CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5:30 PM. ROLL CALL: Committee Members: Ron Batterson, Patrick Mayeda, Gerry Johnson, Kathi Settle, Betty Stockton and Susan Updegrove ABSENT: Bob Gordon STAFF: Meghan Burger GUESTS: Toni Kincaid PUBLIC COMMENT PERIOD There were no public comments. CONSIDERATION OF MINUTES MOTION: (Batterson/Mayeda) Approve the January 11, 2012 minutes as submitted. Approved: 6 yes: 0 no: 1 absent (Gordon) CONSIDERATION OF FINANCIAL REPORT MOTION: (Batterson/Settle) Approve the January 2012 Financial Report as submitted. Approved: 6 yes: 0 no: 1 absent (Gordon) REGULAR ITEMS 1. County Band Historical Series Concert – Batterson (Reinhardt) The concert date is set for Sunday, June 24. The Jack House Committee is supportive of the event concept and Parks and Recreation staff is prepared to assist in event coordination. The Committee reviewed the Band’s proposal and is mostly agreeable to the expectations set forth for the Committee, the docents and the Parks and Recreation staff. Burger will confirm details with Reinhardt. 2. Staff Reports and Updates: Parks and Recreation/Public Works Burger reported on the following: A ‘celebrations’ brochure has been designed in-house and completed for marketing the Jack House Gardens as a wedding and special events facility. The brochure is currently posted online for viewing. Jack House Committee Minutes February 8, 2012 Page 2 of 2 Two bands have submitted interest in performing for the Mother’s Day Concert. Option one is a folk, gypsy, jazz group that has a $900-1200 negotiable fee. Option two is the Pat Cormick Group which was budgeted for $600 for the 2011 concert. The committee voiced approval to invite Pat Cormick back after the stunning performance last year and more affordable fee. The Jack House will be scheduled to be cleaned before tours begin in April. Burger will contact Andrew Collins about cleaning services after challenges last year with carpet cleaning. 3. Docent Activities Kincaid reported on the following: Purses on Parade is the theme for the Mother’s Day Concert. Kincaid presented a sample of beaded purses that would be on display in the house for the exhibit. It is estimated that over 100 years of purses can be obtained for the event. Buggy photos will also be available for the Mother’s Day Concert and Kincaid is refashioning promotion for the photo opportunity. 4. Member Comments/Communications Batterson communicated the importance of the committee members reviewing the by-laws for the March meeting. Batterson shared knowledge of committee membership and his understanding of the residential requirements of the Committee Members that will be further discussed at the March meeting. Batterson communicated Ken Schwartz’ intent to attend the March meeting. Mayeda met with Thom Brajkovich to have temporary bracing drawing completed. Mayeda requested to hold a gazebo sub-committee meeting to review the bracing plan. Stockton communicated a marketing strategy to have Dee Dee Mulliner parade in her gown and parasol during the SLO County Band Concert to draw visitors to the event. Meeting adjourned at 6:20 p.m. Next meeting is March 14, 2012 at 5:30 pm at the San Luis Obispo Parks and Recreation Administration Office.