HomeMy WebLinkAbout03-14-12 JHC MinutesJack House Committee
MINUTES
San Luis Obispo Parks and Recreation Administration Office
1341 Nipomo Street, San Luis Obispo
Wednesday, March 14, 2012 5:30 PM
CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5:30 PM.
ROLL CALL: Committee Members: Ron Batterson, Patrick Mayeda, Gerry Johnson,
Kathi Settle, Bob Gordon and Betty Stockton
ABSENT: Susan Updegrove
STAFF: Meghan Burger and Amy Voorhies
GUESTS: Toni Kincaid and Ken Schwartz
PUBLIC COMMENT PERIOD
There were no public comments.
CONSIDERATION OF MINUTES
MOTION: (Batterson/Mayeda) Approve the February 8, 2012 minutes as submitted.
Approved: 6 yes: 0 no: 1 absent (Updegrove)
CONSIDERATION OF FINANCIAL REPORT
MOTION: (Batterson/Mayeda) Approve the February 2012 Financial Report as submitted.
Approved: 6 yes: 0 no: 1 absent (Updegrove)
REGULAR ITEMS
1. Jack House Window Images – Schwartz
When the house was deeded to the City, it was robbed before the first inventory took place.
Schwartz is concerned the house looks vacant with the shades down every day and is therefore a
target for vandalism. He presented options to the committee to make the house appear more alive.
Option A: Have staff open the shades each morning, close shades each evening.
Option B: Paint shades with a flexible paint to allow the shade to be rolled up when
necessary.
The committee discussed the options and determined that further research would take place. The
item would return to the agenda in April with more information on commercial blinds available and
interest from Cal Poly art students.
Jack House Committee Minutes
March 14, 2012
Page 2 of 3
2. Bylaw Changes - Batterson and Burger
Burger reviewed the deed with City Clerk, Elaina Cano, and City Attorney, Christine Dietrick. No
changes can be made to the seven member committee without jeopardizing the City’s deed to the
house. The residency requirement will also remain unchanged. If the docent president would like to
obtain a Member-at-Large position on the committee, an application would need to be filed.
3. Gazebo Bracing - Mayeda
Held a meeting with City staff regarding the bracing on the gazebo. Staff will leave the decision
making of structure safety to the Jack House Committee. Mayeda met with Brajkovich to design
bracing options and found 1/8” cabling that could be used for the structure in four of the gazebo
bays. The expense of the cabling materials will be approximately a few hundred dollars and
installation could be completed free. Mayeda was seeking approval to continue with the bracing and
the application of cabling would be an acceptable option to the committee. It was agreed that the
cabling was an appropriate solution and that it should be completed before the wedding season
begins on May 1, 2012.
4. Mother’s Day Expenses - Kincaid
For the interior of the house, Kincaid is planning to prepare story boards to highlight the purses and
their history. Costco will print a range of images from 11x14 to 20x30 for $10 to 25. Kincaid
requests $300 to produce story boards for the Mother’s Day event
MOTION: (Johnson/Batterson)
Move to allocate $300 to purchase story boards from the Jack House account.
Approved: 6 yes: 0 no: 1 absent (Updegrove)
5. Cash Drawer - Kincaid
The house has been using $25 in petty cash for tour transactions. With the increased cost of the
entrance fee this year, Kincaid requests a total of $40 be kept as petty cash in the house, an increase
of $15.
MOTION: (Batterson/Johnson)
Move to allocate $15 for petty cash in the Jack House.
Approved: 6 yes: 0 no: 1 absent (Updegrove)
6. SLO County Band Concert - Burger
Burger has detailed the agreement between the City and the Band and brought the agreement to the
committee for approval on Committee’s tasks. The committee members discussed the agreement
and had the following concerns: the raffle, City staff not available to assist at event, and the cost of
refreshments. The committee agreed that Bryant Mills would serve as an excellent MC for the day if
he was agreeable to that task.
MOTION: (Gordon/Settle)
Move to share the cost (50/50) of refreshments with the band.
Jack House Committee Minutes
March 14, 2012
Page 3 of 3
Approved: 6 yes: 0 no: 1 absent (Updegrove)
MOTION: (Batterson/Mayeda)
Move to allocate money for a banner printing for the concert, not to exceed $400.
Approved: 6 yes: 0 no: 1 absent (Updegrove)
7. Staff Reports and Updates: Parks and Recreation/Public Works
Burger reported on the following:
Easter Egg Hunt is scheduled for April 7 at 11 am at the Jack House Gardens.
The Maids cleaned the house and the carpets were cleaned in preparation for opening April 1.
Alarms have been sounding from the house but no damage has been found.
A proposed budget from the promotional account for the Mother’s Day event was distributed. The
banner is outdated and needs either a new date (cost: $35) or needs to be reprinted completely (cost:
$405). The committee agreed to reprint the banner for the Mother’s Day Concert.
8. Docent Activities
Kincaid reported on the following:
The vintage cars will be at the Mother’s Day event again this year. One car will park out in front of
the house and one will park in the driveway.
Four new docents have been trained.
Marilyn Darnell made a contact with the Paderewski Festival and they are interested in holding a
concert in the house in 2013.
9. Member Comments/Communications
Mayeda – elections have typically been held in April, but a few committee members will not be able
to attend.
Meeting adjourned at 7:18 p.m. Next meeting is April 11, 2012 at 5:30 pm at the San Luis
Obispo Parks and Recreation Administration Office.