Loading...
HomeMy WebLinkAbout07-11-12 JHC MinutesJack House Committee MINUTES San Luis Obispo Parks and Recreation Administration Office 1341 Nipomo Street, San Luis Obispo Wednesday, July 11, 2012 5:30 PM CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5:31 PM. ROLL CALL: Committee Members: Ron Batterson, Kathi Settle, Patrick Mayeda, Gerry Johnson, Bob Gordon, Betty Stockton and Susan Updegrove ABSENT: Betty Stockton and Gerry Johsnon STAFF: Meghan Burger GUESTS: Toni Kincaid PUBLIC COMMENT PERIOD There were no public comments. CONSIDERATION OF MINUTES May Minutes not provided in Agenda Packet. Will be subject for approval at August meeting. CONSIDERATION OF FINANCIAL REPORT MOTION: (Ron Batterson/Kathi Settle) Approve the June 30, 2012 Financial Report as submitted. Approved: 5 yes: 0 no: 2 absent (Betty Stockton, Gerry Johnson) REGULAR ITEMS 1. Mother’s Day Review - Burger Discussion regarding Mother’s Day 2012 at Jack House Gardens. Perceived as positive event with lower attendance than normal. Next year remind band to make announcements regarding free tours of the house. Band was well received and should be invited to perform at next year’s event. 2. SLO County Band Discussion – Burger Committee felt that agreement between Parks and Recreation/Committee and Curtis Reinhardt/SLO County Band were not all upheld by Reinhardt/Band. Kinkaid voiced concern that event was not a “community event” because of the entry fee. Committee agreed that potential for future event would depend on a stricter compliance with agreement as well as providing a fund raising opportunity for the House. Mayeda asked Burger to contact Dallidet and other similar venues that hosted SLO County Band and inquire about who did the majority of the work for the events. Bryant Mills and Dee Dee Mullner, docents, acted as “Mr. and Mrs. Jack.” If Committee is approached in the future, Burger will present to Committee for further discussion. Jack House Committee Minutes July 11, 2012 Page 2 of 2 3. Installation of New Stockton Tree– Burger Betty Stockton contacted Todd Beights at Public Works, who located a Crepe Myrtle Tree to replace the one that had died in the garden. The Stockton Family donated the cost of the tree and was happy to be able to do so. The Committee is grateful for this donation. 4. Central Coast Bride Mixer – Burger Kinkaid, Settle, Updegrove and Burger reported on event. Discussed positive aspects of event and trying to do similar events in the future that spotlight the House and Gardens as a venue. Gordon inquired about regular facility rentals and whether or not the City breaks even or makes money on JH Garden rentals. Burger will inquire and report back at next meeting. 5. Promotional Material – Burger Burger shared the new Celebrations Brochure. Gordon inquired about prices and wanted clarification on “Garden Party” for over 50 individuals. Committee shared concern that the price jump from that to a Reception was a large difference. Committee wants to pursue promoting the venue for more events like Bridal Mixer, for small events during the week, as well as weddings. Burger shared an example of a personalized champagne flute with the Jack House Logo. Parks and Recreation staff would like to purchase these as an additional “perk” for couples that marry at the Gardens, as well as a promotional piece; however, the logo did not reproduce well. The Committee discussed changing the logo. Burger will investigate options and discussion will continue at the next meeting. 6. Staff Reports and Updates: Parks and Recreation/Public Works Burger reported on the following: Amy Voorhies will no longer be taking minutes for the Committee. Burger will look for a replacement. 7. Docent Activities Kincaid reported on the following: SLO County Band - docent participation and house tours. Sent a request to James Bremer for better communication and more notice on Special Requests for Tours that are booked through the facility desk as well as Sunday meetings. Haunted House – confirmed dates 8. Member Comments/Communications Pat Mayeda - Leaving after the September meeting and will not return until the February meeting. Kathi Settle – will miss August meeting. Toni Kinkaid – Met with Katchy Andrews and Pierre. They felt the house is dirty on the outside and is due for a painting/cleaning. Katchy also thought the Bride’s Room needed an update and cleaning. Meeting adjourned at 6:25 p.m. Next meeting is August 8, 2012 at 5:30 pm at the San Luis Obispo Parks and Recreation Administration Office.