HomeMy WebLinkAbout05-08-13 JHC MinutesJack House Committee
MINUTES
San Luis Obispo Parks and Recreation Administration Office
1341 Nipomo Street, San Luis Obispo
Wednesday, May 8, 2013 5:30 PM
CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5:30 PM.
ROLL CALL: Committee Members: Ron Batterson, Marcia Nelson, Gerry Johnson,
Kathi Settle, Bob Gordon, Toni Kincaid and Susan Updegrove
ABSENT: None
STAFF: Shannon Bates
GUESTS: None
PUBLIC COMMENT PERIOD
There were no public comments.
CONSIDERATION OF MINUTES
MOTION: (Batterson/Kincaid) Approve the April, 10, 2013 minutes as submitted.
Approved: 7 yes: 0 no: 0 absent
CONSIDERATION OF FINANCIAL REPORT
MOTION: (Batterson/Kincaid) Approve the April 10, 2013 Financial Report as submitted.
Member Kincaid:
What is the expenditure adjustment of 250 going back to Christmas?
Staff Member Bates:
Shannon Bates will look into 250 expenditure adjustment.
Approved: 7 yes: 0 no: 0 absent
REGULAR ITEMS
1. Review Proposed Change to Bylaw-Bates
Staff Member Bates:
Two significant changes to bylaws
1. Membership term limit clarification
2. Define relationship with Public works
Jack House Committee Minutes
May 8, 2013
Page 2 of 3
MOTION: Move to approve bylaws as changed (Batterson/Settle)
Approved: 7 yes: 0 no: 0 absent
Discussion:
Jack House Committee would like to establish working relationship with Public Works.
2. Approve Letter to Council Gazebo CIP-Bates
Staff Member Bates:
Chair Member Batterson has a draft letter to present to City Council
Chair Member Batterson:
Reads draft to Committee members
Discussion:
Members stress the importance of a direct letter
Member Settle:
Requests Chair Member Batterson to email next draft to all Committee Members.
MOTION: Chair Member Batterson will email all Committee Members Draft of letter, than place
letter on letter head and leave a hard copy at the Parks and Recreation front desk for Committee
members to sign. (Batterson/Kincaid)
Approved: 7 yes: 0 no: 0 absent
3. Appreciation Plaque Presentation-Bates
Staff Member Shannon Bates:
Committee Member Bob Gordon will present the plaques to former Committee Members Patrick
Mayeda and Betty Stockton.
4. Staff Report: Parks and Recreation/Public Works
Bates reported on the following:
*Public Works staff representation for Building Maintenance is Andrew Collins
*Public Works staff representation for the Gardens is Todd Beights
*Both Todd Beights and Andrew Collins will be attending next month’s Committee Meeting.
*Two Specific needs for Carriage House project
1. ADA access for north side entrance is needed
2. Instillation of light fixtures at proposed ramp and door entrance
Jack House Committee Minutes
May 8, 2013
Page 3 of 3
Chair Member Batterson:
Will reach out to Chuck Crotser to find out what work he is willing to commit to for the Carriage
House project.
5. Docent Activities:
Kincaid reported on the following:
*History Center has lent Jack House Multiple dolls for Mother’s Day events. The Dolls will be
displayed in chairs and on beds.
*History Center will donate one of the dolls that was owned by the Jack Family
*New rug on porch
6. Member Comments/Communications
Geri Settle:
Excellent turnout at quilting show
Bob Gordon:
Friend’s Committee bylaws are done. Kick off in July.
Meeting adjourned at 6:20 p.m. Next meeting is June 12, 2013 at 5:30 pm at the San Luis
Obispo Parks and Recreation Administration Office.