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HomeMy WebLinkAbout05-08-13 JHC MinutesJack House Committee MINUTES San Luis Obispo Parks and Recreation Administration Office 1341 Nipomo Street, San Luis Obispo Wednesday, May 8, 2013 5:30 PM CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5:30 PM. ROLL CALL: Committee Members: Ron Batterson, Marcia Nelson, Gerry Johnson, Kathi Settle, Bob Gordon, Toni Kincaid and Susan Updegrove ABSENT: None STAFF: Shannon Bates GUESTS: None PUBLIC COMMENT PERIOD There were no public comments. CONSIDERATION OF MINUTES MOTION: (Batterson/Kincaid) Approve the April, 10, 2013 minutes as submitted. Approved: 7 yes: 0 no: 0 absent CONSIDERATION OF FINANCIAL REPORT MOTION: (Batterson/Kincaid) Approve the April 10, 2013 Financial Report as submitted. Member Kincaid: What is the expenditure adjustment of 250 going back to Christmas? Staff Member Bates: Shannon Bates will look into 250 expenditure adjustment. Approved: 7 yes: 0 no: 0 absent REGULAR ITEMS 1. Review Proposed Change to Bylaw-Bates Staff Member Bates: Two significant changes to bylaws 1. Membership term limit clarification 2. Define relationship with Public works Jack House Committee Minutes May 8, 2013 Page 2 of 3 MOTION: Move to approve bylaws as changed (Batterson/Settle) Approved: 7 yes: 0 no: 0 absent Discussion: Jack House Committee would like to establish working relationship with Public Works. 2. Approve Letter to Council Gazebo CIP-Bates Staff Member Bates: Chair Member Batterson has a draft letter to present to City Council Chair Member Batterson: Reads draft to Committee members Discussion: Members stress the importance of a direct letter Member Settle: Requests Chair Member Batterson to email next draft to all Committee Members. MOTION: Chair Member Batterson will email all Committee Members Draft of letter, than place letter on letter head and leave a hard copy at the Parks and Recreation front desk for Committee members to sign. (Batterson/Kincaid) Approved: 7 yes: 0 no: 0 absent 3. Appreciation Plaque Presentation-Bates Staff Member Shannon Bates: Committee Member Bob Gordon will present the plaques to former Committee Members Patrick Mayeda and Betty Stockton. 4. Staff Report: Parks and Recreation/Public Works Bates reported on the following: *Public Works staff representation for Building Maintenance is Andrew Collins *Public Works staff representation for the Gardens is Todd Beights *Both Todd Beights and Andrew Collins will be attending next month’s Committee Meeting. *Two Specific needs for Carriage House project 1. ADA access for north side entrance is needed 2. Instillation of light fixtures at proposed ramp and door entrance Jack House Committee Minutes May 8, 2013 Page 3 of 3 Chair Member Batterson: Will reach out to Chuck Crotser to find out what work he is willing to commit to for the Carriage House project. 5. Docent Activities: Kincaid reported on the following: *History Center has lent Jack House Multiple dolls for Mother’s Day events. The Dolls will be displayed in chairs and on beds. *History Center will donate one of the dolls that was owned by the Jack Family *New rug on porch 6. Member Comments/Communications Geri Settle: Excellent turnout at quilting show Bob Gordon: Friend’s Committee bylaws are done. Kick off in July. Meeting adjourned at 6:20 p.m. Next meeting is June 12, 2013 at 5:30 pm at the San Luis Obispo Parks and Recreation Administration Office.