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HomeMy WebLinkAbout10-10-12 JHC MinutesJack House Committee MINUTES San Luis Obispo Parks and Recreation Administration Office 1341 Nipomo Street, San Luis Obispo Wednesday, October 10, 2012 5:30 PM CALL TO ORDER: Chair Batterson called the meeting to order at 5:35 PM. ROLL CALL: Committee Members: Ron Batterson, Kathi Settle, Patrick Mayeda, Gerry Johnson, Bob Gordon, Betty Stockton and Susan Updegrove ABSENT: Patrick Mayeda, Betty Stockton and Gerry Johnson STAFF: Meghan Burger GUESTS: Toni Kincaid, Kathy Smith, Cal Poly RPTA 405 Students: Colby Glieden, Deanna Freidiani, Lauren Mendoza, Cortland Forsyth, Avery Ruonala, Emily Baker, Justin Sauer PUBLIC COMMENT PERIOD There were no public comments. CONSIDERATION OF MINUTES MOTION: (Batterson/Updegrove) Approve the September 10, 2012 minutes as submitted. Approved: 4 yes: 0 no: 3 absent (Mayeda, Stockton and Johnson) CONSIDERATION OF FINANCIAL REPORT MOTION: (Batterson/Johnson) Approve the amended August 31, 2012 Financial Report as submitted. Approved: 4 yes: 0 no: 3 absent (Mayeda, Stockton and Johsnon) MOTION: (Batterson/Settle) Approve the September 31, 2012 Financial Report as submitted. Approved: 4 yes: 0 no: 3 absent (Mayeda, Stockton and Johnson) REGULAR ITEMS 1. Advisory Body Goal Setting - Batterson Annual advisory body goals are due to the City Finance Department on November 8, 2012. Kathy Smith recommended the Committee set goals for the City that pertains to the Jack House. Committee discussed the following goals: 1) Gazebo Restoration – continuation from last year’s goals 2) Annual outdoor maintenance of the house/fence before wedding season Jack House Committee Minutes October 10, 2012 Page 2 of 3 3) Outdoor house painting on an 8-year cycle 4) Maintain at a higher level the facilities associated with City use (specifically the Jack House bride’s room and exterior) 5) City’s reassessment of all fees associated with City facilities to keep rates current MOTION: (Batterson/Settle) Move that the above items are reported to the City as goals. Approved: 4 yes: 0 no: 3 absent (Mayeda, Stockton and Johnson) 2. Thanksgiving Holiday Closure - Batterson Reminder that the house will be closed on November 25, 2012. 3. Staff Reports and Updates: Parks and Recreation/Public Works Burger reported on the following: *Interviews being held for new Recreation Specialists. Decision and job offers soon to follow. *Ashley Villarreal is working with outside design companies on getting some new logo designs. *Parks and Recreation is working with Public Works on submitting the Gazebo Restoration project for a CIP for the 2013-15 fiscal cycle. * Marilyn Darnell has approached with a request to purchase the ISBN number for The House that Jack Built series. Discussion: The Committee owns the ISBN numbers, not Parks and Recreation. Marilyn should be invited to the next meeting to propose the purchase of the numbers. *Haunted Halloween ads are being placed. Burger asked for recommendations of where to purchase ad space. Discussion: Recommendations to New Times and SLO City News *Docent Dinner will be on November 14. Docents have requested Bob Gordon to present. Rich Ogden will cater the event. $400 to spend on event from Jack House Committee account. 4. Docent Activities Kincaid reported on the following: * A purse has been brought in as a donation. Kinkaid will bring to the next meeting for Committee’s approval. *Haunted Halloween – volunteers have contacted Maureen Titus to help with the decorations. *Betty Stockton will be unable to attend meetings for an unknown amount of time due to health issues. Discussion: Honor Betty with a “Lifetime Achievement” award at the Docent Appreciation for her many years of service to the Jack House. * Victorian Christmas – need help at the door collecting money and counting attendees. Parks and Rec staff are needed on Dec. 7, 8 and 9. Decorating will take place on November 26. * Docent Dinner – mail invites to the *Old tapes with some house history have been found – Kinkaid will work on listening to these tapes and adjusting the tour script as necessary for next year. *Researched rates for Pavilion, Lighthouse and Dallidet to compare to wedding rates. 4. Member Comments/Communications Betty Stockton (via Toni Kinkaid): She has thoroughly appreciated working with the Committee Jack House Committee Minutes October 10, 2012 Page 3 of 3 Gordon – 1) Had a “visible” friend in the community approach him last week. She and her husband rode their bikes to tour the house but because they didn’t have any money were turned away. She offered to mail money at a later time, but the docents at the door didn’t compromise with her. She was very disappointed. 2) San Luis Symphony have a fundraising program “Parties with a Purpose.” They would like to use the carriage house as a place to host a demonstration by Bob Gordon that would be used as a fundraiser for the Symphony. A representative will attend the next meeting to discuss the idea further and the potential collaboration. Settle – 1) Has been having fun acting as a docent again. 2) For next wedding season, need to work with wedding planners to make sure wedding guests know to come in and utilize the special tours. 3) Has been attending “Friends of the Jack House” meetings. Progress is being made. Meeting adjourned at 6:50 p.m. Next meeting is November 14, 2012 at 4:00 pm at the Ludwick Community Center.