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HomeMy WebLinkAbout11-14-12 JHC MinutesJack House Committee MINUTES Ludwick Community Center 864 Santa Rosa Street, San Luis Obispo, CA 93401 Wednesday, November 14, 2012 4:30 PM CALL TO ORDER: Chair Batterson called the meeting to order at 4:30 PM. ROLL CALL: Committee Members: Ron Batterson, Kathi Settle, Patrick Mayeda, Gerry Johnson, Bob Gordon, Betty Stockton and Susan Updegrove ABSENT: Patrick Mayeda, Betty Stockton STAFF: Meghan Burger GUESTS: Toni Kincaid, Docent President; Marilyn Darnell, docent; Leslie McKinley, Director of Resource Development for SLO Symphony PUBLIC COMMENT PERIOD There were no public comments. CONSIDERATION OF MINUTES MOTION: (Batterson/Settle) Approve the October 10, 2012 minutes as submitted. Approved: 5 yes: 0 no: 2 absent (Mayeda, Stockton) CONSIDERATION OF FINANCIAL REPORT MOTION: (Batterson/Settle) Approve the October 10, 2012 Financial Report as submitted. Approved: 5 yes: 0 no: 2 absent (Mayeda, Stockton) REGULAR ITEMS 1. SBM# Item – Marilyn Darnell Marilyn Darnell, author of The House that Jack Built, requested to purchase the list of ISBN numbers from the Jack House Committee, for another book on the Jack Family history that she starting. Four years ago, at the publishing time of the first book, the Committee bought a list of 10 numbers; Marilyn would like to purchase all ten. The Committee members weren’t sure where the list of ISBN numbers is currently. MOTION: (Batterson/) Move that the Committee approve Marilyn to have access to all of the numbers, provided that they are found. Motion Withdrawn MOTION: (Gordon/Updegrove) Move that Parks and Recreation Staff locate the ISBN number list and report back at January’s meeting. Approved: 5 yes: 0 no: 2 absent (Mayeda, Stockton) Jack House Committee Minutes October 10, 2012 Page 2 of 3 2. Flowers for Christmas – Toni Kincaid Toni reported on the purchase of poinsettias for the Victorian Christmas decorations. Money to purchase the flowers was previously approved by the Committee. 3. Purse Donation – Toni Kincaid A purse, to potentially be donated by Shirley Hancock, was taken to Sharon Gough who appraised the purse. She appraised the purse as from the 1800’s and made in France. She will make minor repairs to the purse. Toni would like to display the purse in a shadow box that will hang in the house. MOTION: (Updegrove/Johnson) Move that the Committee accept the purse as a donation. Approved: 5 yes: 0 no: 2 absent (Mayeda, Stockton) 4. Parties with a Purpose – Bob Gordon Leslie MiKinley reported on the SLO Symphony’s fundraising program which takes place at the annual Ball in February. The Symphony raffles off packages of parties and the donor of the party determines the parameters of the party to be held (i.e. number of guests, etc.). She requested that the Committee allow the use of the Jack House Gardens for a party, at no cost, in return for publicity of the facility. Discussion:  Burger: o It is not the Committee’s purview to grant free use of the facility – this must be done through the Parks and Recreation Director. o Parks and Recreation staff are concerned that collaboration with outside non- profit agencies be equitable to all non-profit agencies; once it is allowed for one group, it will need to be considered for all groups. o It is imperative to outline the use of collaboration with outside agencies and consider hidden costs (i.e. Parks and Recreation staff time, wear and tear on the facility, loss of revenue to a paying renter)  Gordon: o As the Friends of the Jack House is almost ready to launch (bylaws are being finished and are working with Barry Vanderkellen to use his 501c), it is important to clarify above concerns so that the Friends group can hold fundraising activities at the Jack House gardens for no charge starting this Spring. o The Carriage House needs to be used for gatherings and rentals.  Settle: o Would like to see the house used in a productive manner.  Committee discussed that the use of the Jack House Gardens for the SLO Symphony Parties with a Purpose would most likely not be doable this year and that they would like to seek clarification from the Parks and Recreation Director regarding the use of the facility for other collaborative events. Jack House Committee Minutes October 10, 2012 Page 3 of 3 MOTION: (Batterson/Settle) Move that Meghan Burger and Susan Updegrove meet with Shelly Stanwyck to discuss the following:  Use of the facility for the SLO Symphony fundraiser  Use of the facility for Friends of the Jack House events  Use of the Carriage House for rentals  Increasing the facility rental fees Approved: 5 yes: 0 no: 2 absent (Mayeda, Stockton) 5. Staff Reports and Updates: Parks and Recreation/Public Works Burger reported on the following:  An old computer belonging to the Jack House committee was found at Parks and Recreation and in the computer bag was found an extensive inventory list. The inventory list will be turned over to Toni Kinkaid, the computer will continue to be stored at the Parks and Recreation office.  The Advisory Body Goals had been submitted and returned for any final revisions. The Committee discussed changing the order of priority of the goals for the final submittal.  There will be more staff changes at Parks and Recreation. Burger is moving to the Youth Services Division (and reported on her appreciation to work with the Committee for the past 10 months). Shannon Bates will be stepping in as liaison to the Jack House Committee and Dave Setterlund will be managing day-to-day needs of the Jack House. 6. Docent Activities Kinkaid reported on the following:  Haunted Halloween was great this year with high attendance (396 visitors in total) and a dedicated group of volunteer decorators/ghosts.  Steve Macy has had heart problems and is currently undergoing rehabilitation. 7. Member Comments/Communications  Batterson: Purchased Christmas light supplies and is submitting a receipt for reimbursement; he will be hanging lights the Monday after Thanksgiving.  Settle: The Halloween decorations looked great. Meeting adjourned at 5:30 p.m. Next meeting is January 9, 2013 at 5:30 pm at the Parks and Recreation Office.