HomeMy WebLinkAbout05-07-2013 c1 minutes of 040913 and 041613MEETING DATE
ITEM:
}i4ay 7,2013
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mrnutes
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SPECIAL MEETING OF THE CITY COUNCIL
Tuesday, April 9,2103- 6:00 P.M.
Council Chamber,990 Palm Street
San Luis Obispo, Galifornia
ROLL GALL:
Council Members
Present: Council Members John Ashbaugh, Dan Carpenter, Vice Mayor Kathy
Smith, and Mayor Jan Max
City Staff
Present:Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael
Codron, Assistant City Manager, and Maeve Kennedy Grimes, City Clerk,
were present at Roll Call. Other staff members presented reports or
responded to questions as indicated in the minutes.
PLEDGE OF ALLEGIANCE
Council Member Ashbaugh led the Pledge of Allegiance
BUSINESS ITEMS
81. STRATEGIC BUDGET DIRECTION AND MAJOR CITY GOAL WORK
PROGRAMS FOR THE 2013.15 FINANCIAL PLAN.
(LlcHTtG/CODRON/PADr LLA/ELKE - 4 HOURS)
REGOMMENDATION to: 1) Receive an updated S-Year Fiscal Forecast. 2)
Review proposed Major City Goal work programs. 3) Provide direction to the
City Manager regarding the recommended allocation of one-time and ongoing
budget resources to fund proposed Significant Operating Program Changes
(SOPCs), and the Capital lmprovement Plan (ClP), Fleet Replacement Fund,
lnformation Technology (lT) Replacement Fund, and Major Facility Replacement
Fund. 4) Provide direction to the City Manager regarding various policy issues
that should be addressed prior to the preparation of the 2013-15 Preliminary
Financial Plan. 5) Receive an update on key informational items regarding
future financial issues.
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Citv Manaqer Lichtiq , lnterim Finance and lnformation Technoloqv Director Padilla
and Assistant Citv Manaqer Codron presented the first three parts of the report and
responded to Council questions.
1) Receive an updated S-Year Fiscal Forecast.
2) Review proposed Major City Goal work programs.
3) Provide direction to the City Manager regarding the recommended allocation
of one-time and ongoing budget resources to fund proposed Significant
Operating Program Changes (SOPCs), and the Capital lmprovement Plan (ClP),
Fleet Replacement Fund, lnformation Technology (lT) Replacement Fund, and
Major Facility Replacement Fund.
Public Comments on ltem 81 section 1-3
Joe Abrahams, San Luis Obispo. Stated he was delighted with the process. Happiness
is fulfillment; feeling good in the place where you are and your life goals are fulfilled.
Spoke up for staff's R&D function, specifically regarding alcohol outlets. ln regard to
Economic Development, survey patterns of growth of businesses.
Allan Cooper, San Luis Obispo. Save Our Downtown spoke in regard to funding for
Community Development Historic Preservation Manager; Historic Tourism, elevate
Cultural Historical Commission to Cultural Historical Committee; Downtown Concept
Plan; Pedestrian Advisory Committee; Creek Walk Master Plan; Economic Development
Plan - developable properties in downtown to deter urban sprawl.
Elizabeth Abrahams, San Luis Obis po. Downtown Concept Plan should be considered
as a Master Plan. She is concerned with alcohol downtown and comprehensive alcohol
strategy; does not want the homeless to become the lone scapegoat.
David Brodie, San Luis Obispo. Increase funding for City Staff to begin researching
alcohol problems in downtown. Don't make the homeless the scapegoat responsible for
all alcohol problems.
Landv Fike, San Luis Obispo. Spoke regarding downtown renewal; especially in regard
to sidewalks.
Beau Barcl ta San Luis Obispo business owner. Spoke as a representative of the
Downtown Association. The transient problem in downtown can be taken care of by
additional police force.
Chris Pontius, San Luis Obispo. Spoke in support of Skateboard Park. He thanked
Council for their support
Mvron Amerine, San Luis Obispo. Thanked Council for their support of bike lanes; and
added that maintenance of the bike lanes must be included in the budget.
Carl Dudlev, San Luis Obispo. Would like to see additional focus on the transient issue;
separate it from the homeless issue. lncrease Public Safety.
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Mark Gravson, San Luis Obispo. Loves the creek walk; it is a wonderful place. Bicycle
infrastructure is worthwhile. Keep up the good work.
Deborah Cash, SLO Downtown Association. Mission is to "Foster an economically
vibrant downtown." Recognize a problem exists in downtown and that dedicated police
force needs to be put in place.
Pierre Rademaker, San Luis Obispo, President of the Downtown Association. Supports
additions to maintain San Luis Obispo as the happiest place in the US. Make it happier
by adding a police effort in the downtown.
Charlene Rosales, San Luis Obispo Chamber of Commerce. Continuous investment is
needed into the downtown, especially revitalization of Mission Plaza and homeless
services. lncreased policing will create a safer downtown.
Ermina Karim, San Luis Obispo Chamber of Commerce. Focused her comments on
fiscal sustainability and economic development; strategies in the Economic Development
Plan address the key issues of head of household jobs. Wants to see increasing support
of cultural and economic events in SLO. Encouraged the continuation of the Economic
Development Manager position.
Dan Rivoire, San Luis Ob ispo, SLO Bicycle Coalition. lnvestment in active transportation
is essential to our transportation network and quality of life. $25,000 does not measure
up for bicycle action plan. Look for more ways to fund the building of the infrastructure for
bicycling.
Eric Mever, San Luis Obispo. Funding for bicycling infrastructure should be increased.
Appreciates staff efforts.
Sandra Rowlev, San Luis Obispo, RQN. Many of the Downtown Association's concerns
are found in neighborhoods as well. Appreciates the work of code enforcement and work
with Cal Poly. However, there are issues that remain an outstanding. We must try to
improve our neighborhoods.
Jim Famalette San Luis Obispo. Spoke on behalf of Community Action Partnership.
Thanked Council for their continued support.
Scott Boltin, Paso Robles. Appreciates the support of the Skatepark.
--end of public comments---
Mavor Max brought the matter back to the Council for deliberation.
Council Members spoke in regard to downtown renewal, public safety and homelessness,
and addressed questions to Police Chief Gesell regarding the policing aspect of the
item. Police Chief Gesell s poke to the issue of overtime of CAT details in the City.
Overtime would run around $60,000 and augment the dedicated 2 person team that will
be launched in 90 days. A permanent dedication of resources to one location doesn't
address fluctuations in crime trends.
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Vice Mayor Smith made comments regarding Goals v. Investments and provided a
visual aid showing the ranking of the City Goals and the relative ranking of funds.
1. Homelessness 7
2. Neighborhood Wellness 10
3. Fiscal Health 9
4. Bicycles/Pedestrian 3
5. Economic Development B
6. Downtown 6
7. Skate Park 4
B. Open Space 5
9. Maintenance/infrastructure 2
lO.Transpoftation 1
Each of the Council Members reviewed their position in regard to the goals and
provided staff with input and guidance. Staff took notes during the discussion and will
incorporate matters of consensus into the next budget document.
lnterim Finance and lnformation Technoloqv Director Padilla presented the final part of
the report and responded to Council questions.
4) Provide direction to the City Manager regarding various policy issues that
should be addressed prior to the preparation of the 2013-15 Preliminary Financial
Plan.
5) Receive an update on key informational items regarding future financial
issues.
Public Comments ltems 4-5
No one spoke at this time.
--end of public comments---
Mavor Max bro ught the matter back to the Council for deliberation with regard to Policy
Direction
Members of the Council discussed their views regarding this portion of the Agenda item
and offered staff additional input.
Council Member Ashbauqh raised the Cal JPIA issue and lnterim Director Padilla
responded. He is satisfied with the strategy; Council Member Carpenter agreed, as well
as Vice Mavor Smith. Mavor Max concurred.
Council Member Ashbauqh commented on the first two year figures with regard to
Affordable Housing Fund Administration Cost Recovery. He supports the
strategy. Council Member Carpenter agreed, as well as Vice Mavor Smith Mavor Max
concurred and feels that we should look at it more into the future with the reduction of
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CDBG grant funds. Assistant Citv Manaqer Codron clarified the situation and current
funding trend.
Council Member Ashbauqh asked for clarification regarding Brown Act requirements and
FPPC reporting obligation and A81234 rt the City lnvestment Oversight Committee were
to be expanded. Citv Attornev Dietrick and Citv Manaqer Lichtiq responded. Council
Member Carpenter would su pport having one or two members of the public and
potentially two Council Members to keep transparency. Council Member Ashbauqh
would support 1 member of the public and one member of Council. Vice Mavor Smith
would like to see a member of the public and one member of the Council; and asked
Council Member Carpenter to elaborate on why he suggested two
representatives. Mavor Max agreed to have one member of the public and perhaps one
member of the Council.
Citv Manaqer Lichtiq requested additional clarification regarding the desires of Council.
Concurrence was reached to open the appointment of the public membership to an
advisory body process.
COMMENT
Mavor Marx announced the ribbon cutting ceremony for the newly finished City Hall Steps
at 3:00 pm on April 1 1,2013.
ln addition, she announced a meeting regarding the Safe Parking Program on June 15,
2013 at 6:00 pm at the CityiCounty Library.
Mavor Marx raised the issue of cancellation of the June 4th meeting. All four members
of the Council concurred with the cancellation and the adjournment of the May 21't
meeting to a regular meeting of June 17,2013. The matter will be placed on the May 7,
2013 Agenda for action.
There being no further business to come before the City Council, Mayor Max adjourned
the meeting at 11:00 p.m.
Maeve Kennedy Grimes
City Clerk
APPROVED BY COUNCIL: xxlxxll3
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SPECIAL AND REGULAR MEETING OF THE CITY COUNCIL
Tuesday, April 16,2013
Special Meeting - 5:00 P.M.
Regular Meeting - 6:00 P.M.
Council Ghamber,990 Palm Street
San Luis Obispo, California
ROLL CALL:
Council Members
Present: Council Members John Ashbaugh, Dan Carpenter, Vice Mayor Kathy
Smith, and Mayor Jan Marx
City Staff
Present:Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael
Codron, Assistant City Manager, and Maeve Kennedy Grimes, City Clerk,
were present at Roll Call. Other staff members presented reports or
responded to questions as indicated in the minutes.
CLOSED SESSION
CON FERENCE REGARDING PROPERTY NEGOTIATIONS
Pursuant to Government Code S 54956.8
Properties:AP N's 052-27 1-007 ; 070-241 -01 3;
07 0-27 1-01 3; 073-321 -008;
07 3-341-003 ; 07 3-341 -028
Negotiating Parties:
City of San Luis Obispo:Katie Lichtig, Michael Codron,
J. Christine Dietrick, Robert A. Hill
Gabriel Miossi, Kathy Henderson,
Sam Garkovich
Direction regarding price and terms for
potential acquisition
Miossi Brothers La Cuesta Ranchi, lnc
Negotiations
PUBLIC COMMENT ON LOSED SESSION ITEM:
Citv A D etrick called for public comments. None were heard and the Council
recessed to the Closed Session.
Closed Session adjourned at 5:50 pm to the Regular Meeting at 6:00 PM
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PLEDGE OF ALLEGIANCE
Council Member Carpenter led the Pled ge of Allegiance
REPORT FROM CLOSED SESSION
Citv Attornev Dietrick stated Council provided authority and direction to its property
negotiators with regard to APN's 052-271-007; 070-241-013; 070-271-013;073-321-008;
073-341-003; and 073-341-028. No further reportable action was reported.
PRESENTATIONS
pRocLAMATtON - B|KE MONTH - (MARX - 5 MTNUTES)
Aimee Wvatt from RTA accepted the proclamation on behalf of Rideshare
PROCLAMATION - ARBOR DAY _(MARX - 5 MTNUTES)
Ron Combs City Arborist accepted the proclamation and provided additional
information regarding Arbor Day Celebrations in the City.
PUBLIC COMMENT
Donald Hedrick, San Luis Obispo. Spoke in regard to several matters he believes the
City is facing.
---end of public comments---
CONSENT CALENDAR
Vice Mavor Smith and Mavor Marx both indicated they had questions with regard to ltem
c2.
Council Member Ashbauqh acknowledged the City Clerk's report of typographical errors
in ltem C1.
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Public Comments On ltems On The Consent Calendar
Allan Cooper, San Luis Obispo. Spoke on behalf of Save Our Downtown in regard to C2
At 6:29 pm, Donald Hedrick presented a speaker card for C-2. The Public Comment
portion had previously closed. Members of the Council agreed to allow his public
testimony.
Donald Hedrick, San Luis Obispo. Spoke in regard to mixed-use development in San
Luis Obispo and respect for the Constitution.
--end of public comments---
ACTION: Motion bv Council Mem Ashbauoh / Vice Mavor Smith to approve
the Consent Calendar ltems C 1 thru C 8
Roll Gall Vote: 4 - 0 Motion Carried
C1. MINUTES OF TUESDAY, MARCH 19, 2013 AND APRIL 2. 2013.
(coDRoN/KENNEDY GRTMES)
Council Member Ashbauqh acknowled ged the correction of typographical errors in
the proposed minutes
RECOMMENDATION: Waive oral readin g and approve as presented, with
corrections.
AGTION: Approved by Consent Calendar Vote.
C2. ECONOMIC DEVELOPMENT S GIC PLAN IMPLEMENTATION:
tN FRASTRU CTU RE Fr NAN C|NG ANALYSIS. (CO D RON/CLARK)
Economic Development Manaqer. Claire Clark. made a brief presentation regarding the
request for proposal and answered questions of the Council. She proposed a change to
existing language on Page C2-10 (Bullet 3) to read:
ldentifv wavs communities measure ow nublic ancl orivate investment in
infrastructure supports head of household iob qrowth
Assistant Citv Man aoer Coclron also addressed the Council with regard to this item.
RECOMMENDATION: 1) Authorize the issuance of a Request For Proposal
(RFP) for consulting services to undertake an infrastructure financing analysis, to
include a series of study sessions with the City Council on available financing
options and the City's current impact fee program; and 2) Authorize the City
Manager to execute an agreement of up to $60,000 designated for appropriation
from the 2012-13 budget to perform the study.
ACTION: Approved by Consent Calendar Vote.
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C3. POLICE PATROL MARKED UTILITY VEHICLE REPLACEMENT
SPEC|FTCATTON NO. 91 190. (GRTGSBY/SCHMIDT/BOCHUM)
RECOMMENDATION: 1) Approve the Police Patrol Utility Vehicle Replacement
capital project, Specification No. 91190, and the transfer of $49,900 from the
Fleet Replacement Fund balance. 2) Approve the use of Cooperative
Purchasing Agreement with National Joint Powers Alliance (NJPA) Contract
#102811-NAF through National Auto Fleet Group, effective January 18, 2012,1or
the purchase of one (1) Police Patrol Utility Vehicle. 3) Authorize the Finance
Director to execute a purchase order to National Auto Fleet Group of Watsonville,
California in the amount of $33,202.33 for one (1) Ford lnterceptor Police Patrol
Utility vehicle, Specification No. 91190. 4) Authorize the Finance Director to
execute a purchase order to 10-8 Retrofit, lnc. of Ontario California in the amount
of $12,171.83 for the installation of Code-3 Equipment for a total of one (1) Ford
lnterceptor Police Patrol Utility Vehicle, Specification No. 91190. 5) Authorize
the surplus designation of the Police Patrol Utility Vehicle, Fleet Asset No. 1101
by sale, auction, trade-in or other method in accordance with the City's policies
and procedures as prescribed in the Financial Management Manual Section 405-
L and 480.
AGTION: Approved by Consent Calendar Vote.
c4 FIRE BATTALION CHIEF COMMAND VEHICLE REPLACEMENT.
SPEC|F|CAT|ON NO. 91172. (GRTGSBY/SCHMTDT/BOCHUM)
RECOMMENDATION: 1 ) Approve the use of Cooperative Purchasing
Agreement with National Joint Powers Alliance (NJPA) Contract #102811-NAF
through National Auto fleet, effective January 18, 2012,1or the purchase of the
Fire Battalion Chief Command Vehicle replacement, Specification No. 91172 2)
Approve the use and transfer of $36,100 from the Fleet Completed Projects
account to the project account in support of this vehicle replacement and
equipment acquisition. 3) Authorize the Finance Director to execute a purchase
order to National Auto Fleet Group in the amount of $45,957.49 for the purchase
of one (1) 2013 Chevrolet Suburban 4- Wheel Drive 2500 Commercial vehicle,
including taxes, and delivery. 4) Authorize the Finance Director to execute a
sole source purchase order to Emergency Vehicle Group in the amount of
$48,464.61 for the purchase and installation of Code-3 emergency response
equipment and accessories.
AGTION: Approved by Consent Calendar Vote.
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C5. MARSH STREET PARKING PAINTING. SPECIFICATION NO.
s1173. (GRTGSBY/MCGU r RE)
RECOMMENDATIO N 1) Approve Plans and Special Provisions for "Marsh
Street Parking Garage Painting, Specification 91 173." 2) Authorize staff to
advertise for bids and authorize the City Manager to award the contract if the
lowest responsible bidder is within the Engineer's Estimate of $150,000. 3)
Approve the transfer of $25,000 from the project's construction management
account to the construction account.
AGTION: Approved by Consent Calendar Vote.
C6. RAILROAD SAFETY TRAIL WAY TO TAFT. SPECIFICATION
NO. 91110.(GRTGSBYA/AN BEVEREN)
RECOMMENDATION: 1 ) Approve Plans and Special Provisions for Railroad
Safety Trail Hathway to Taft, Specification No. 91 110. 2) Approve the transfer of
$246,000 into the construction phase of the project account: $106,000 from the
Railroad Safety Trail Phase 4 project account and $140,000 from the Sewer
Collection System lmprovements master account. 3) Authorize staff to advertise
for bids and authorize the City Manager to award the contract if the lowest
responsible bid is within the Engineer's Estimate of $360,000.
AGTION: Approved by Consent Calendar Vote.
C7. SLO TRANSIT NEW FREEDOMS GRANT FUNDING. (GRIGSBYA/VEBSTER)
RECOMMENDATION: 1) Adopt Resolution NO. 10433 (2013 Series) by the City
Council of the City of San Luis Obispo authorizing the Director of Public Works or
his designee to: a) Submit an application for additional New Freedoms Cycle 7
grant funding. b) Execute current and future applications on behalf of the City of
San Luis Obispo with the California Department of Transportation to aid in the
financing of capital/operating assistanceimobility management projects pursuant
to Section 5317 of the Federal Transit Act (FTA C 9045.1), as amended. c)
Execute and file all current and future certification of assurances, contracts or
agreements or any other document required by the California Department of
Transportation d) Submit and approve requests for reimbursement of funds
from the Department for the Section 5317 projecVs and to provide additional
information as the Department may require in connection with applications for
Section 5317 projects.
ACTION: Approved by Consent Calendar Vote.
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C8. SLO TRANSIT CAL.EMA SAFETY & SECURITY GRANT. SPECIFICATION
NO.91198.(GRIGSBY /VEBSTER)
RECOMMENDATION: 1 ) Appropriate $54,561 in California Emergency
Management Agency Safety and Security grant funds after funding has been
received and approve the Automatic Passenger Counting (APC) capital project,
Specification No. 91198, for the purchase of APC and related safety and security
equipment. 2) Adopt Resolution No. 10434 (2013 Series) bythe City Council of
the City of San Luis Obispo authorizing the City Public Works Director or his
designee to submit necessary grant paperuork and other required information
necessary to program Transit System Safety, Security and Disaster Response
Account program funds with the California Emergency Management Agency. 3)
Authorize the Finance Director to award contracts and execute Purchase Orders
for bus automatic passenger counting and related safety and security equipment
in accordance with the City procurement policy if costs are within the budgeted
amounts.
ACTION: Approved by Consent Calendar Vote
PUBLIC HEARINGS
PH1. TREE ORDINANCE AND TREE COMMITTEE BYLAW REVISIONS.
(GRTGSBY/COMBS/LYNCH - 20 MTNUTES)
Public Works Director Griqsbv and Citv Arborist Combs presented the report and
responded to Council questions. Matt Ritter, Chairman of the Tree Committee Advisory
Body also presented a brief report and responded to questions of Council.
Citv Arborist Combs proposed an amendment to the Ordinance to insert
Section 3. Ordinance Number 1544 $ 1 (part), (2010 Series) is hereby amended
and superseded to the extent inconsistent herewith.
Mavor Marx o pened the public hearing
Public Comments
No one spoke at this time.
---end of public comments---
Mavor Marx closed the public hearing
ACTION: Motion bv Vice Mavor Smith / Council Member Ashbaush to:
1) lntroduce Ordinance No. 1589 (2013) (as amended), revising Chapter 12.24
Tree Regulations of the Municipal Code. 2) Approve Resolution No. 10435
(2013 Series) modifying the Tree Committee Bylaws.
Roll Call Vote: 4 - 0 Motion Carried.
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STUDY SESSION ITEMS
SS1. CONSIDER THE COMMUNITY DEVELOPMENT DEPARTMENT'S
ORGANIZATIONAL ASSESSMENT AND STRATEGIC ACTION PLAN.
(JOHNSON/BETZ - 90 MTNUTES)
Communitv Development Director Johnson presented the report and responded to
Council questions. Jav M. Corev. Citvqate Associates. LLC, also presented a portion of
the report and answered questions for Council.
Public Comments
Charlene Rosales, SLO Chamber of Commerce. The Chamber supports key findings of
the assessment and adoption of the recommendations.
Erik Justesen, San Luis Obispo. Spoke in favor of the assessment and support the
content. He would especially appreciate the cross-training efforts recommended in the
strategy for counter staff.
Paul Brown San Luis Obispo. Thanked staff and consultants for the work that was done
on this matter. Explaining the trigger-points in the timelines would be beneficial.
--end of public comments---
Members of the Council discussed the recommendations and expressed specific
feedback to staff.
ACTION: Motion bv Gouncil Member Ashbauqh / Vice Mavor Smith as
recommended by the Planning Commission, to receive and file the 2013
Community Development Department Organizational Assessment and Strategic
Action Plan.
Roll Call Vote: 4 - 0 Motion Garried.
The Councl recessed from 7:55 pm to 8:11 pm.
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BUSINESS ITEMS
81. REVIEW AND ACCEPTANCE OF THE 2012 ANNUAL REPORT ON THE
GENERAL PLAN (GPr 12-13). (JOHNSON/DAV|D - 30 MTNUTES)
Communitv Development Director Johnson and Associate Planner James David,
presented the report and responded to Council questions.
ald Hed
Public Comments
San Luis Obispo. Spoke in regard to possible reductions in population
---end of public comments---
ACTION: Motion bv Gouncil Member Ashbauqh / Vice Mavor Smith to: As
recommended by the Planning Commission, receive and file the 2012 Annual
Report on the General Plan.
Roll Gall Vote: 4 - 0 Motion Garried.
COUNCIL LIAISON REPORTS AND COMMUNICATIONS
Liaison Reports:
The following reports were received:
Council Member Ashbaugh, Vice Mayor Smith and Mayor Max distributed written liaison
reports.
There being no further business to come before the City Council, Mayor Max adjourned
the meeting at 8:45 p.m.
Maeve Kennedy Grimes
City Clerk
APPROVED BY COUNCIL: xx/xx/13
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