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HomeMy WebLinkAbout05-07-2013 c6 police chiefs roundtablel'counctL âqenòa nepopt Meeling Dâte Mav 7-2013 Item Number C6 CITY OF SAN LUIS OBISPO FROM:Steve Gesell, Chief of Police Prepared By: Christine'Wallace, Neighborhood Outreach Manager SUBJECT: UPDATE ON COMMUNITY OUTREACH MEASURE AND ESTABLISHMENT OF THE POLICE CHIEF'S ROUNDTABLE RECOMMENDATION Receive and file an update on a community outreach measure undertaken by the Police Department that includes the establishment of a community roundtable. The intent of this effort is to enhance connections and communications between the residents and businesses and the Police Department. DISCUSSION Background The Police Department is consistently looking for new opportunities to better serve the community. In order to be well connected to residents and the business community, effective two-way lines of communication must be established and maintained. The Police Department is looking to accomplish this, in part, through the creation of the San Luis Obispo Police Chief s Roundtable. Similar committees have become commonplace for police agencies throughout the United States. This diverse group of volunteers provides an effective way to build bridges between the community and the Police Department. This results in increased awareness, improved understanding, and open dialogue regarding challenging public safety issues. These groups have shown to be an effective way for community members to gain knowledge and understanding of policing in general. Moreover, increased connectivity allows for greater organizational transparency and gives the police agency fuither opportunities to gather input when evaluating service levels and programs intended to reduce crime in the community. The Roundtable creates an additional conduit for two way communication on important public safety issues facing the City. The Police Chiefs Roundtable is not a policy advisory body for the Police Chief or City Council, nor is it a civilian oversight body for the Police Department. Cities such as Davis, Palm Springs, Fresno, Modesto, Oxnard and Bakersfield are a few of the many California cities that enjoy the benefit of similar citizen groups. Locally, the Arroyo Grande Police Department and the San Luis Obispo County Sheniffls Office both have community feedback groups. Arroyo Grande Community Advisory Council, established in 1996, was created to provide a forum for police-community interaction and address public safety issues and asses the effectiveness of department programs. The Sheriff s Advisory Foundation, created in 1988 as the Sheriff s Advisory Council, formed as a non-profit to provide funding and additional support to the Sheriff s Department including the support of DARE and training and support for axillary units. Both provide excellent support and enable members to be advocates for the quality programs and services provided by their respective agencies. c6-1 Police Chief's Round Table Page 2 The Chief of Police has been in the process of inviting community members to join the Police Chief s Roundtable over the past three months. A list of Roundtable members, the group's mission statement and function will be available as part of the Police Department's webpage. A draft policy and mission statement has been composed with member input. ln accordance with policy, Round- table members are selected by the Chief of Police with focus on community connectivity and diversity in background and perspective. Membership will be approximately 15 persons and will be composed of a cross-section of the community to include residents, students, and members of the business community. Members will meet periodically and meetings would be open to the public although this body does not qualify as a legislative committee subject to the Brown Act. Staff support for the Chief s Round Table will be provided through the Office of the Chief of Police. FISCAL IMPACT Staff has budgeted $3,000 for FY 20I3-I5 to cover expenses related to special programs such as the expansion of the current volunteer program and the Police Chief s Round Table. Staff anticipates that costs associated with the Round Table will be negligible. ATTACHMENT Draft Round Table Policy c6-2 $t0 San Luis Obispo Police Chiefls Roundtable I. MISSION STATEMENT The mission of the Police Chief s Roundtable is to serve as a community based group of volunteers for purposes of regular direct interaction and effective communication between the San Luis Obispo community at large and the San Luis Obispo Police Department with regard to the consideration of public safety challenges and solutions intended to enhance the quality of life in San Luis Obispo. II. PURPOSE The purpose of the Police Chief s Ro¡rndtable is to provide a regular forum between community stakeholders and the Department: To create dialog and explore the perceptions of the Department and the community regarding community public safety issues; To provide input to the Department regarding public safety nçeds within the community; For direct dissemination of information conceming Department programs and operations; For community input regarding new Department programs under development; To enhance the community understanding of the capabilities/limitations of the Department in providing services to the community; To identi$ other potential Department and community relationships that could help address community public safety issues; G To engender community resources and support for the Department public safety activities; III. PROCEDURE A. Composition of the Police Chief s Roundtable A A. B. C D E. F 1 The Chief of Police will select members of the round table following the recommendation of current members. The number of members shall be approximately 1 5 persons. l lPage c6-3 2 Members shall be composed of a cross-section of the community to include representation of residents, students, and members of the business community of the city of San Luis Obispo. Representation from each of the following groups are desirable a.Residents of the City of San Luis Obispo Members of the Business Community 1) Large and Small Businesses 2) Health Care Úrdustry 3) Chamber of Commerce Local Media Local Educational Community 1) Primary/Secondary 2) Cal Poly/Cuesta College e.Local Community-Based S ocial Services Organizations Staff Support 1. Staff support shall be provided through the Offrce of the Chief of Police. 2. The Chief of Police will be the Department's liaison to the Chief s Roundtable 5 The Chief s Administrative Assistant andlor the Neighborhood Outreach Manager will additionally provide support by: Preparation of agendas and recording minutes of the Police Chiefs Roundtable meetings; b c. d. B. a. b. Dissemination of information to members; c. Maintaining the records of the Police Chief s Roundtable C. Structure of the Police Chiefls Roundtable 1 The Police Chiefs Roundtable shall annually elect a Chairperson and Vrce Chairperson. a.The Chairperson shall 2lP a ge c6-4 $10 1)Consult with the Chief of Police to establish each agenda for Citizens Roundtable meetings; 2) Preside over Roundtable meetings; Regularly consult with the Chief of Police regarding issues/concems raised by the Chiefls Roundtable andlor individual members; 3) 4)Orient new members of the Police Chiefs Roundtable with assistance from the Chief of Police. b The Vice Chairperson shall act in the capacity of the Chairperson during an absence of the Chairperson. 2 D. Meetings The Police Chief s Roundtable may establish other positions within its body as needed with the consent of the Chief of Police. The Police Chiefls Roundtable shall meet on a regular schedule as determined by the merribers of the group a. Special meetings of the Police Chief s Roundtable or its sub-committees may be convened as needed. 2. Agenda a.The agenda for regular meetings of the Police Chiefls Roundtable shall be emailed to Members at least seven (7) calendar days before the meeting date whenêver possible. P'roposed agenda items shall be submitted by Members to the Office of the Chief of Police a minimum of eight (8) calendar days prior to the date of the meeting. 3. Minutes Action notes will be recorded for all meeting of the Police Chief s Round- table by Department staff. 1 b. a. b. Notes of regular meetings will include 3lPage c6-5 1) 2) 3) 4) s) 6) 7) 8) e) 10) 11) Date of the meeting Location of the meeting The time the meeting commences Members present Members absent D epartment staff pres ent City staff present Guests Synopsis of items Actions taken by the t Items requested for a future agenda 12) Time the meeting items and/or inclusion on 4lP age c6-6 COLTNCIL MEETING ITEM NO.: âqenÒâ copRcs onÒence May 7, 2013 FROM: VIA: TO Mayor Max & Members of the City Council Stephen Gesell, Chief of Police Katie Lichtig, City Manager POLICE CHIEF'S ROUNDTABLESUBJECT: We have received a request to list the current Police Chiefs Roundtable membership. The following members were asked to serve on the Chiefs Roundtable based on the draft policy criteria to ensure a diverse representation of the community. As indicated in the Council Agenda Report, a list of current members as well as the group's function and mission statement will be posted on the police department's website. Listed below are the current members Name Gommunity Stakeholder Âffiliation 1 RushdiCader, M.D.*Healthcare lndustry Sierra Vista Hospital 2 Carl Dudley*Business Community Mission Community Bank 3 Tom Franciskovich"Local Media Representative SLO Life Magazine 4 Keith Humphrey, Ph.D.*Adult Education Cal Poly University, Student Affairs 5 Frank Kassack*Neighborhood Group Representative (RQN)Retired 6 Julie Mamo-Beckius Secondary Ëducation SLO High School 7 Thom O'Leary Clergy Mountainbrook Communi$ Church I Mary Parker, Ed.D.*Homeless Advocate Retired I Clint Pearce*Business Community Madonna Enterprises 10 Paul Ready Business Community Farmer & Ready Law * indicates resident of the City of San Luis Obispo