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HomeMy WebLinkAbout06-17-2013 agendacounctl ÀqenÒâ c c ITY ITY OF SA H A L L, N LUIS OBISPO 990 PALM STREET Monday, June 17, 2013 Adjourned Regular Meeting 6:00 p.m.ADJOURNED REGULAR MEETING CouncilGhamber 990 Palm Street CALL TO ORDER: Mayor Jan Max ROLL CALL:Council Members John Ashbaugh, Dan Carpenter, Vice Mayor Kathy Smith, and Mayor Jan Max PLEDGE OF ALLEGIANCE: Councit Member John Ashbaugh INTRODUCTIONS SLO HIGH SCHOOL RAL DEDICATION PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may addrèss the Councìl on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 4 of City Hall. CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minutetime limit. CouncilAgenda Monday, June 17,2013 cl. MTNUTES OF TUESDAY. MAY 21.2013. (CODRON/KENNEDY GRIMES) RECOMMENDATION: Waive oral reading and approve as presented. C2. EMERGENCY SERVICES AGREEMENT WITH CALIFORNIA POLYTECHNIC STATE UNIVERSITY (UNlVERSlTn. (HINES/COX) RECOMMENDATION: Approve five-year agreement (July 1 2013 until June 30, 2018) with California Polytechnic State University (Cal Poly) for emergency response services to Cal Poly and authorize the Mayor to execute the contract. C3. RESOLUTION AUTHORIZING THE COUNTY'S COLLECTION OF FIRE AND L|FE SAFETY INSPECTION FEES. (HINES/MAGGIO) RECOMMENDATION: Adopt a resolution enabling the continued collection of multi- dwelling property fire and life safety inspection fees via the secured property tax roll administered by the County. C4. CITY AGREEMENT WITH SAN LU¡S AMBULANCE SERVICE. INC. (HTNES/COX) RECOMMENDATION: Approve agreement with San Luis Ambulance Service, lnc. (SLAS), authorizing SLAS to bill persons for first-response emergency medical services provided by the Fire Department First Responder Agency (FRA) and authorize the Mayor to execute the agreement. C5. BOB JONES TR/AIL CONNECTION AT LOS OSOS VALLEY ROAD. SPECIFICATION NO. 91098. (GRIGSBYA/AN BEVEREN) RECOMMENDATION: 1) Approve Plans and Special Provisions for Bob Jones City-to- Sea Trail at Los Osos Valley Road, Specification No. 91098. 2) Approve the transfer of up to $203,323 into the construction phase of the project account at the time of project award: $147,323 from the Railroad Safety Trail Phase 4 project account, and $56,000 from the Railroad Safety Trail Hathway to Taft project account. 3) Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bid is less than $1,000,000. 2 CouncilAgenda Monday, June 17,2013 C6. APPROPRIATIONS LtMtT FOR 2013-14.(Padilla) RECOMMENDATION: Adopt a resolution establishing the City's appropriations limit for 2013-14. C7. JOINT USE AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO ANDSAN LUIS COASTAL UNIFIED SCHOOL DISTR¡CT. (STANWYCKruILLARREAL) RECOMMENDATION: As recommended by the Parks and Recreation Commission, authorize the Mayor to execute a joint use agreement between the City of San Luis Obispo and San Luis Coastal Unified School District to continue the existing partnerships between the two entities. c8 SINSHEIMER POOL HEATER REPLACEMENT. SPECIFICATION NO. 9115I. (GRTGSBY/MCGUtRE) RECOMMENDATION: 1) Approve Plans and Specifications for "sinsheimer Pool Heater Replacement, Specification 91 151 ." 2) Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bidder is less than $165,000. 3) Approve the transfer of 930,000 from the project's construction management account to the construction account. 4) Authorize staff to use up to $10,000 for project acceleration if funds are available in the project budget after award of contract. c9. STREETSWEEptNG. (cRtcSBy/LyNCH) RECOMMENDATION: 1) Reject all Street Sweeping proposals and direct staff to resume City sweeping operations. 2) Authorize the Director of Finance and lT to reallocate the Flood Control budget appropriations in order to provide the resources needed to continue the street sweeping program in-house and return S42,g7A to fund balance in each year of the 2013-15 Financial Plan. c10.CONTRACT AW : SOILS AND MATERIALS ING SERVICES- SPECIFICATION N . 5041 0.7227.2013 (GRTGSBY/RtCE) RECOMMENDATION: 1) Approve the Request for Qualifications for Soils and Materials Testing Services, Specification No. 50410.7227.2013 and authorize staff to solicit proposals. 2) Authorize the City Manager to execute agreements with selected consulting firms. 3) Authorize the Finance Director to execute Purchase Orders for individual projects to consultants under agreement in accordance with the City's Financial Management Policies. aJ CouncilAgenda Monday, June 17,2013 c11.FOXPRO REPLACEMENT PROJECT. (PADr LLA/J OH NSON/SCH M I DT) RECOMMENDATION: 1) Award a "Not-to-Exceed" contract in the amount of $100,000 to Woolpert to perform professional software development, implementation and project management services. 2) Authorize the City Manager to execute a contract with Woolpert. C12. "SECOND AMENDMENT'' TO AGREEMENT WITH RINCON CONSULTANTS. INC. REGARDING E JOHNSON AVENUE HOUSING P ECT EIR IER 56. 08). (JOHNSON/RICCI) RECOMMENDATION: Approve a "Second Amendment" to the existing agreement with Rincon Consultants, lnc. to prepare the Environmental lmpact Report (ElR) in the amount of $16,350. C13. CONSIDERATION OF A RESOLUTION ADOPTING GHANGES ' TO THE BUDGETS OF VARIOUS FUNDS FOR THE 2012.13 FISCAL YEAR AND GREATING THE INSURANCE BENEFIT FUND. (PADILLA) RECOMMENDATION: Adopt a resolution approving the revisions to the budgets of various funds to reflect current revenue and expenditure assumptions for the 2012-13 Fiscal Year and creating the lnsurance Benefit Fund. c14.2013 EDWARD NE MEMORIAL JUSTICE ASS ISTANCE GRANT PROGRAM APPLICATION. (GESELUELLSWORTH) RECOMMENDATION: 1) Authorize staff to submit an application for a 2O13 Edward Byrne Memorial Justice Assistance Grant in the amount of $10,150 to help offset costs associated with the Department's Strategic Planning process. 2) lf the grant is awarded, authorize the City Manager to execute necessary grant documents and direct the appropriation of monies into the accounts required to administer the grant. PUBLIC HEARINGS PHl. ADOPTION OF 2013-15 FINANCIAL PLAN. (LICHTIG/PADILLA) RECOMMENDATION: Adopt a resolution approving the 2013-15 Financial Plan and 2013-14 Budget. 4 CouncilAgenda Monday, June 17,2013 ADJOURN. !E! city council regular meetings are televised live on charter channel 20. The city of san Luis ob¡spo ¡s commirted to including the disabled in all of its services, programs, and activities. Telecommunications Device for the Deaf (805) 781-7410. Please speak to the City Clerk prior to the meet¡ng if you require a hearing amplification device. For more agenda information, call 781-7100. Any writings or documents provided to a public inspection in the City Clerk's ofüce majority of the City Council regarding any ¡tem on this agenda will be made available for located at 990 Palm Street, San Luis Obispo, during normal business hours POSTING STATEMENT: I, Maeve Kennedy Grimes, City Clerk, do hereby certify that on June 11,2013, by 5:00 p.ffi., â true and correct copy of this agenda was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, CA. Internet access to agendas and related material is available prior to Council Meetings at www.slocity.org. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. ln addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) 5 Page intentiona I ly left blank.