HomeMy WebLinkAbout06-17-2013 agendacounctl ÀqenÒâ
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ITY
ITY OF SA
H A L L,
N LUIS OBISPO
990 PALM STREET
Monday, June 17, 2013
Adjourned Regular Meeting
6:00 p.m.ADJOURNED REGULAR
MEETING
CouncilGhamber
990 Palm Street
CALL TO ORDER: Mayor Jan Max
ROLL CALL:Council Members John Ashbaugh, Dan Carpenter, Vice
Mayor Kathy Smith, and Mayor Jan Max
PLEDGE OF ALLEGIANCE: Councit Member John Ashbaugh
INTRODUCTIONS
SLO HIGH SCHOOL RAL DEDICATION
PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes
total)
The Council welcomes your input. You may address the Council by completing a speaker slip
and giving it to the City Clerk prior to the meeting. At this time, you may addrèss the Councìl
on items that are not on the agenda. Time limit is three minutes. State law does not allow the
Council to discuss or take action on issues not on the agenda, except that members of the
Council or staff may briefly respond to statements made or questions posed by persons
exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to
follow up on such items. Staff reports and other written documentation relating to each item
referred to on this agenda are on file in the City Clerk's Office in Room 4 of City Hall.
CONSENT AGENDA
A member of the public may request the Council to pull an item for discussion. Pulled items shall
be heard at the close of the Consent Agenda unless a majority of the Council chooses another
time. The public may comment on any and all items on the Consent Agenda within the three
minutetime limit.
CouncilAgenda Monday, June 17,2013
cl. MTNUTES OF TUESDAY. MAY 21.2013. (CODRON/KENNEDY GRIMES)
RECOMMENDATION: Waive oral reading and approve as presented.
C2. EMERGENCY SERVICES AGREEMENT WITH CALIFORNIA POLYTECHNIC
STATE UNIVERSITY (UNlVERSlTn. (HINES/COX)
RECOMMENDATION: Approve five-year agreement (July 1 2013 until June 30, 2018)
with California Polytechnic State University (Cal Poly) for emergency response services
to Cal Poly and authorize the Mayor to execute the contract.
C3. RESOLUTION AUTHORIZING THE COUNTY'S COLLECTION OF FIRE AND
L|FE SAFETY INSPECTION FEES. (HINES/MAGGIO)
RECOMMENDATION: Adopt a resolution enabling the continued collection of multi-
dwelling property fire and life safety inspection fees via the secured property tax roll
administered by the County.
C4. CITY AGREEMENT WITH SAN LU¡S AMBULANCE SERVICE. INC.
(HTNES/COX)
RECOMMENDATION: Approve agreement with San Luis Ambulance Service, lnc.
(SLAS), authorizing SLAS to bill persons for first-response emergency medical services
provided by the Fire Department First Responder Agency (FRA) and authorize the
Mayor to execute the agreement.
C5. BOB JONES TR/AIL CONNECTION AT LOS OSOS VALLEY ROAD.
SPECIFICATION NO. 91098. (GRIGSBYA/AN BEVEREN)
RECOMMENDATION: 1) Approve Plans and Special Provisions for Bob Jones City-to-
Sea Trail at Los Osos Valley Road, Specification No. 91098. 2) Approve the transfer of
up to $203,323 into the construction phase of the project account at the time of project
award: $147,323 from the Railroad Safety Trail Phase 4 project account, and $56,000
from the Railroad Safety Trail Hathway to Taft project account. 3) Authorize staff to
advertise for bids and authorize the City Manager to award the contract if the lowest
responsible bid is less than $1,000,000.
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CouncilAgenda Monday, June 17,2013
C6. APPROPRIATIONS LtMtT FOR 2013-14.(Padilla)
RECOMMENDATION: Adopt a resolution establishing the City's appropriations limit for
2013-14.
C7. JOINT USE AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO ANDSAN LUIS COASTAL UNIFIED SCHOOL DISTR¡CT.
(STANWYCKruILLARREAL)
RECOMMENDATION: As recommended by the Parks and Recreation Commission,
authorize the Mayor to execute a joint use agreement between the City of San Luis
Obispo and San Luis Coastal Unified School District to continue the existing
partnerships between the two entities.
c8 SINSHEIMER POOL HEATER REPLACEMENT. SPECIFICATION NO. 9115I.
(GRTGSBY/MCGUtRE)
RECOMMENDATION: 1) Approve Plans and Specifications for "sinsheimer Pool
Heater Replacement, Specification 91 151 ." 2) Authorize staff to advertise for bids and
authorize the City Manager to award the contract if the lowest responsible bidder is less
than $165,000. 3) Approve the transfer of 930,000 from the project's construction
management account to the construction account. 4) Authorize staff to use up to
$10,000 for project acceleration if funds are available in the project budget after award
of contract.
c9. STREETSWEEptNG. (cRtcSBy/LyNCH)
RECOMMENDATION: 1) Reject all Street Sweeping proposals and direct staff to
resume City sweeping operations. 2) Authorize the Director of Finance and lT to
reallocate the Flood Control budget appropriations in order to provide the resources
needed to continue the street sweeping program in-house and return S42,g7A to fund
balance in each year of the 2013-15 Financial Plan.
c10.CONTRACT AW : SOILS AND MATERIALS ING SERVICES-
SPECIFICATION N . 5041 0.7227.2013 (GRTGSBY/RtCE)
RECOMMENDATION: 1) Approve the Request for Qualifications for Soils and Materials
Testing Services, Specification No. 50410.7227.2013 and authorize staff to solicit
proposals. 2) Authorize the City Manager to execute agreements with selected consulting
firms. 3) Authorize the Finance Director to execute Purchase Orders for individual
projects to consultants under agreement in accordance with the City's Financial
Management Policies.
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CouncilAgenda Monday, June 17,2013
c11.FOXPRO REPLACEMENT PROJECT.
(PADr LLA/J OH NSON/SCH M I DT)
RECOMMENDATION: 1) Award a "Not-to-Exceed" contract in the amount of $100,000 to
Woolpert to perform professional software development, implementation and project
management services. 2) Authorize the City Manager to execute a contract with
Woolpert.
C12. "SECOND AMENDMENT'' TO AGREEMENT WITH RINCON CONSULTANTS.
INC. REGARDING E JOHNSON AVENUE HOUSING P ECT EIR IER 56.
08). (JOHNSON/RICCI)
RECOMMENDATION: Approve a "Second Amendment" to the existing agreement
with Rincon Consultants, lnc. to prepare the Environmental lmpact Report (ElR) in the
amount of $16,350.
C13. CONSIDERATION OF A RESOLUTION ADOPTING GHANGES ' TO THE
BUDGETS OF VARIOUS FUNDS FOR THE 2012.13 FISCAL YEAR AND
GREATING THE INSURANCE BENEFIT FUND. (PADILLA)
RECOMMENDATION: Adopt a resolution approving the revisions to the budgets of various
funds to reflect current revenue and expenditure assumptions for the 2012-13 Fiscal Year
and creating the lnsurance Benefit Fund.
c14.2013 EDWARD NE MEMORIAL JUSTICE ASS ISTANCE GRANT
PROGRAM APPLICATION. (GESELUELLSWORTH)
RECOMMENDATION: 1) Authorize staff to submit an application for a 2O13 Edward
Byrne Memorial Justice Assistance Grant in the amount of $10,150 to help offset costs
associated with the Department's Strategic Planning process. 2) lf the grant is awarded,
authorize the City Manager to execute necessary grant documents and direct the
appropriation of monies into the accounts required to administer the grant.
PUBLIC HEARINGS
PHl. ADOPTION OF 2013-15 FINANCIAL PLAN. (LICHTIG/PADILLA)
RECOMMENDATION: Adopt a resolution approving the 2013-15 Financial Plan and
2013-14 Budget.
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CouncilAgenda Monday, June 17,2013
ADJOURN.
!E! city council regular meetings are televised live on charter channel 20. The city of san Luis ob¡spo ¡s commirted to
including the disabled in all of its services, programs, and activities. Telecommunications Device for the Deaf (805) 781-7410.
Please speak to the City Clerk prior to the meet¡ng if you require a hearing amplification device. For more agenda information, call
781-7100.
Any writings or documents provided to a
public inspection in the City Clerk's ofüce
majority of the City Council regarding any ¡tem on this agenda will be made available for
located at 990 Palm Street, San Luis Obispo, during normal business hours
POSTING STATEMENT: I, Maeve Kennedy Grimes, City Clerk, do hereby certify
that on June 11,2013, by 5:00 p.ffi., â true and correct copy of this agenda was
posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo,
CA. Internet access to agendas and related material is available prior to Council
Meetings at www.slocity.org.
COUNCIL LIAISON REPORTS (not to exceed 15 minutes)
Council Members report on conferences or other City activities. Time limit-3 minutes.
COMMUNICATIONS (not to exceed 15 minutes)
At this time, any Council Member or the City Manager may ask a question for clarification, make an
announcement, or report briefly on his or her activities. ln addition, subject to Council Policies and
Procedures, they may provide a reference to staff or other resources for factual information, request staff
to report back to the Council at a subsequent meeting concerning any matter, or take action to direct
staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)
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