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Home My WebLink About06-17-2013 c1 minutes of 052113MEETING DATE ITEM: June 17,2073 C1 mrnufes crty o[ san lurs onrspo REGULAR MEETING OF THE CITY COUNCIL Tuesday, May 21,2013 - 6:00 P.M. Gouncil Ghamber,990 Palm Street San Luis Obispo, California ROLL CALL: Council Members Present: Council Members John Ashbaugh, Dan Carpenter, Vice Mayor Kathy Smith, and Mayor Jan Marx City Staff Present:Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael Codron, Assistant City Manager, and Maeve Kennedy Grimes, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Vice Mavor Smith led the Pledge of Allegiance. INTRODUCTIONS MAYOR'S AWARDS FOR COMMUN|TY SERVTCE (SLO HtcH) - (MARX - 15 MTNUTES) Colleen Martin, Career Technician at San Luis Obispo High School presented the awards to thirty-one students. PRESENTATIONS PROCLAMATION - NATIONAL PUBLIC WORKS WEEK _(GRIGSBY/MATT|NcLY - 5 MTNUTES) Public Works Director Daryl Griqsbv and Utilities Director Carrie Mattinqlv accepted the proclamation. c1-1 PROCLAMATION - CASA CHILD ADVOCATE MONTH _(MARX - 5 MTNUTES) Teresa Tardiff. Executive Director of Casa of San Luis Obispo, along with two members of the CASA Board, accepted the proclamation. Don Hedrick, San Luis Obispo Luis Obispo. PUBLIC COMMENT Spoke in regard to homelessness in the City of San Ken Herrmann, San Luis Obi spo. Spoke in regard to technology, privacy and the Smart Meter. He is opposed to PG&E using Smart Meters and the City Utilities Department instituting Smart Meters. I Powers San Luis Obispo. Asked questions regarding decision making structures in the City of San Luis Obispo organization Todd Dolezal San Luis Obispo. Requested that the Council upgrade the vacation rental code for the City of San Luis Obispo. He distributed a copy of the County's newly approved vacation rental code. --end of public comments--- CONSENT CALENDAR Public Comments On lte On The Consent Calendar Deborah Cash, San Luis Obispo Downtown Association. Spoke in supporl of C2 Stan Carpenter, San Luis Obispo. Spoke in support of C2. Steve Barasch, San Luis Obispo, spoke with regard to C5 and C7. Don Hedrick , San Luis Obispo, spoke with regard to C5 Communitv Development Director, Derek Johnson, and lnterim Finance Director. Wavne Padilla, responded to public comments ---end of public comments--- c1-2 Vice Mavor Smith asked to have ltem C5 removed from the Consent Calendar for discussion and ltem C7 removed for comment. Council Member Ashbauqh requested that ltem C2 be removed from the Consent Calendar for a separate vote. ACTION: Motion bv Council Member Ashbaush / Vice Mavor Smith to approve Consent Calendar ltems C1 (as amended), C3, C4 and C6. Roll Gall Vote: 4 -0 Motion Carried. c1. MTNUTES OF TUESDAY. MAy 7. 2013. (CODRON/KENNEDY cRtMES) RECOMMENDATION: Waive oral reading and approve as amended. ACTION: Approved by Consent Calendar Vote. c2. 2013-15 DOWNTOWN ASSOCTATTON AGREEMENT. - (CODRON/CLARK) RECOMMENDATION: Authorize the Mayor to execute a two-year agreement with the San Luis Obispo Downtown Association (SLODA) for use of funds collected through the Downtown Parking and Business lmprovement Area assessment. Council Member Ashbauqh asked questions with regard to the Bi-Annual Audit and compilation and quarterly report requirements of the Downtown Association Economic Development Manaqer Claire Clark and lnterim Fi Director Wavne Padilla responded to Council Member Ashbaugh's concerns Vice M r Smith commented on the source of the monies directed to the Downtown Association Council Member Carpenter commented on the good stewardship the Downtown Association has provided over the years. ACTION: Motion bv Vice Mavor Smith / Gouncil Member Carpenter to authorize the Mayor to execute a two-year agreement with the San Luis Obispo Downtown Association (SLODA) for use of funds collected through the Downtown Parking and Business lmprovement Area assessment. Roll Call Vote: 3- 1 fAshbau opposed) Motion Garried. c1-3 c3. 2011-12 CENTRAL SERVTCE COST ALLOCATTON PLANS. - (pADtLLA) RECOMMENDATION: Approve lhe 2011-12 Central Service Cost Allocation Plans dated April 20'13. ACTION: Approved by Consent Calendar Vote. C4. ACCEPTANCE OF ARMORED RESPONSE VEHICLE FROM THE SAN LUIS o B ISPO SHERRIFF'S OFFICE ON HALF OF THE SAN LUIS OBISPO REGTONAL SWAT TEAM. - (GESELL/STALEY) RECOMMENDATION: Approve the acquisition of a refurbished Lenco Bearcat for primary use by the San Luis Obispo Regional SWAT Team through the use of regional Homeland Security funding. ACTION: Approved by Consent Calendar Vote C5. REQUEST FOR PROPOSALS ILDING PLAN CHECK SERVICES. . 9',1200 PLANNING SERVICES c 91201. - (JOH NSON/DAV| DSON/LEASE) RECOMM NDATION 1) Approve the Request for Proposals (RFP) to provide plan check and planning "on-call" services to supplement planning and building resources to maintain processing times, as follows. a. Building Plan Check Services (Specification No. 91200) b. Planning Services (Specification No. 91201) 2) Authorize the City Manager to execute agreements with the selected consulting firms. 3) Authorize the Finance Director to execute and amend Purchase Orders for individual consultant service contracts in an amount not-to- exceed the authorized project budgets. A discussion of this item took place between the members of the Council Mavor Max seconded the motion to a pprove C5 and C7 with the modification to direct staff to develop an assessment of the public review process on the Agenda within six months. Council Member Carpenter expressed his hesitation of separating the elements of the item motion for lack of action. cil Member Ashbau h withdrew his Motion bv Mavor Marx / Council Member Ashbauqh to approve C5 and C7 as recommended by staff ROLL CALL VOTE: 2-2 (Carpenter and Smith opposed.) Motion failed. No Action Taken. c1-4 c6 RANSIT NEW FREEDOM RA (GRTGSBYA /EBSTER) RECOMMENDATION: Ad opt Resolution No. 10438 (2013 Series) authorizing the City Manager or her designee to: 1) Appropriate $12,500 awarded by the California Department of Transportation in the 2010-11 funding cycle for financial assistance to permit operation of mobility management projects in the County of San Luis Obispo pursuant to Section 5317 of the Federal Transit Act (FTA C 9045.1), as amended. 2) Execute any documents and take any actions, for and on behalf of the City and file all current or future cerlification of assurances, contracts or agreements required by the Department. 3) Expend any and all program funds and necessary local matches in accordance with City policies and procedures. 4) Submit and approve requests for reimbursement of funds approved by Council from the Department for the Section 5317 project(s) and to provide additional information as the Department may require in connection with applications for Section 5317 projects. ACTION: Approved by Consent Calendar Vote C7. APPROPRIATE UNBUDGETED PERMIT REVENUE TO ALLOW FOR DEVELOPMENT R LATED SERVICES. _(PADTLLA/JOHNSON) RECOMMENDATION: Ad opt a Resolution appropriating $t00,000 of excess, unbudgeted revenues from development fees for use in paying contract plan check and temporary contract assistance or temporary staff ("Development Related Services") in order to meet development review deadlines. Motion bv Mavor Marx /Council Member Ashbauqh to approve C5 and C7 ROLL CALL VOTE: 2-2lCaroenter and Smith opposed.) Motion failed. No Action Taken. BUSINESS ITEM 81. CONSIDERATION OF NEIGHBORH D WELLNESS/COMMUNITY CIVILITY lNlTlATlVES. - (GESELL/JOHNSONA/I/ALLACE - 30 MINUTES) Police Captain Chris Stalev, Community Development Director Derek Johnson and hborhood Outreach Man responded to Council questions presented the report and c1-5 Public Comments Sandra Rawlev, Residents for Quality Neighborhoods, San Luis Obispo. Spoke in support of the item and the addition of move-in and the beginning two weeks of school to the Safety Enhancement Zones. Dr. Gil Stork, Cuesta College, San Luis Obispo. Spoke in support of the item Katie Morrow, Cal Poly ASI President, San Luis Obispo. Spoke in support of the active dialogue that has taken place with regard to neighborhood wellness. Keith Humphrev, San Luis Obispo. Spoke in support of community wellness initiatives and Cal Poly's response to students' off campus behavior that impact student's health, safety or academic success; and the creation of a position of support off campus student life. rol Smith , San Luis Obispo. Spoke in support of the initiatives and appreciates the efforts of this item. Hopes to see concrete solutions to these Donald Hedrick, San Luis Obispo. Spoke in regard to neighborhood patrol around the Graduate in previous years and the promotion of "better behavior" and the idea that these ideas might be transferred to these initiatives. Will Powers, San Luis Obispo. Spoke in regard to this issue. Steffanie Medina, San Luis Obispo. Encouraged Council to look at the neighborhood wellness initiatives from both a short-term change and long-term sustainability. Dialogue needs to be open to motivate change and healing of old wounds. --end of public comments--- ACTION: Motion bv Vice Mavor Smith / Gouncil Member Ashbauqh to: 1) Consider the proposed Neighborhood Wellness/Community Civility Effort and provide direction to staff; including the addition of three representatives from the resident groups and 2) Direct staff to bring forth an amendment to the Safety Enhancement Zone Ordinance to include the start of the academic school year for Cal Poly State University. Roll Call Vote: 4 - 0 Motion Carried. The Council recessed from 8:19 pm - 8:31 pm c1-6 STUDY SESSION ITEMS SS1. NEIGHBORHOOD WELLNESS UPDATE.(JOHNSON/LEASE 60 MTNUTES) Communitv Development Director Johnson and Parkinq Director, Public Works, Robeft Horch, and Neiqhborhood Outreach Manaqer Christine Wallace, presented the reporl and responded to Council questions. Public Comments Chuck Crotser San Luis Obispo. Spoke in regard to trash enclosure citations in his neighborhood. Noise, pafties and crowds are high on his list, unkempt properties and abandoned vehicles are higher on the list than trash can enclosures. ichelle Tasseff San Luis Obispo. Spoke in support of the program and provided comparisons with Santa Maria. Sandra Rawlev, Residents for Quality Neighborhoods, San Luis Obispo. Spoke in suppotl of the growth of this program. Questions regarding issues that fall under Public Works were raised. --end of public comments--- ACTION: Motion bv Council Member Ashbauqh / Vice Mavor Smith to receive and file an update regarding the status of the Neighborhood Wellness Major City Goal. Roll Call Vote: 4 -0 Motion Carried. BUSINESS ITEM B.2. COMPREHENSIVE ANNUAL FINANC IAL REPORT. SINGLE AUDIT REPORT AND MANAGEMENT RECOMME DATIONS LETTER FOR 2011.12 (PADTLLA/RTCHARDSON - 30 MTNUTES) lnterim Director of Finance & lnfo ation Technoloqv Wavne Padilla and Allen Eschenbach, CPA, from Glenn, Burdette, Phillips and Bryson, the City's independent certified public accountants, presented the reporl and responded to Council questions c1-7 Public Comments No speakers on 82. ---end of public comments--- Mayor Marx noted her meeting with Mr. Eschenbach and the well written documents. Council Member Ashbaugh echoed her comments and addressed the staffing issues regarding the Finance and lnformation Technology. ACTION:Motion bv Council Membe r Ashbauqh / Vice Mavor Smith to: Receive and file the Comprehensive Annual Financial Repoft, Single Audit Report and Management Recommendations Letter for 2011-12 Roll Call Vote: 4 - 0 Motion Garried. COUNCIL LIAISON REPORTS AND COMMUNICATIONS Liaison Reports: The following reports were received: Mavor Marx, Vice Mavor Smith and Council Member Ashbaugh submitted written liaison reports prior to the meeting and provided oral highlights on their reports. Communications: Vice Mavor Smith brought up the issue of news racks in the downtown area. She requested that this item be agendized in the future for a discussion. The Downtown Association would like to see this item on an Agenda sometime in September 2013. Public Works Director Grigsby noted that the matter is on the radar and would like to bring the item back sometime this fall. He will work with the City Attorney to review the draft Ordinance and discuss possible changes and bring this item back for Council review and discussion. ln addition, Council expressed their desire to see outreach with stakeholder groups. Mavor Marx brought up the upcoming Special Election being held on June 18,2013. City Clerk Kennedy Grimes provided updated information regarding the election process that is being carried out by the Office of the City Clerk. The ribbon cutting ceremony at Warden Bridge over San Luis Creek at Mission Plaza on Thursday, May 23to at 5:00pm was announced. The League of Women Voters' Candidate Forum set for Thursday, May 23d from 5:30pm - 7:00pm in the Council Chambers was announced. c1-8 There being no further business to come before the City Council, Mavor Marx adjourned this Regular Meeting to a Regular Meeting on Monday, June 17,2013 at 6:00 pm. ADJOURNED AT 10:05 PM Maeve Kennedy Grimes City Clerk APPROVED BY COUNCIL: xxlxxll3 c1-9 Page intentiona I ly left blank. c1-10