HomeMy WebLinkAbout06-17-2013 c2 fire dept agreement with cal polycouncrL
âqenòa pepopt
l\4eet¡ng Date
June 17,2073
Item Number C2
FROM:
Prepared By:
CITY OF SAN LUIS OBISPO
Charlie Hines, Fire Chief
Julie Cox, Administrative Analyst
SUBJECT: EMERGENCY SERVICES AGREEMENT V/ITH CALIFORNIA POLYTECHNIC
STATE UNIVERSITY (UNIVERSITY)
RECOMMENDATION
Approve five-year agreement (July 1 2013 until June 30,2018) with California Polytechnic State
University (Cal Poly) for emergency response services to Cal Poly and authorize the Mayor to
execute the contract.
DISCUSSION
Background
The City and Cal Poly have a long history of sharing fire-protection services. Since 1993, the
contract between Cal Poly and the City of San Luis Obispo has been in effect and mutually
beneficial. Through the contract, CaI Poly receives a high level of fire and emergency medical
response and the City receives compensation for services rendered.. In 1996, the original contract
was revised slightly and renewed for another five years and subsequently extended until July of
2003 when a new five-year contract was entered into. The current contract was entered into in July
of 2008 and is due to expire on June 30,2013.
Current Situation
Since the contract was approved in 2008, conditions both within the City and at the University have
changed, including much added development on-campus. At the same time, the new development
is being built to a higher standard of fire prevention and protection. The added students on campus
will create added medical calls, offset somewhat by fewer students in the community, depending
upon enrollment. The current contract includes a base fee and a supplemental fee intended to defray
some of the cost of the ladder truck that is available to serve the taller buildings on campus, like the
Poly Canyon student housing complex. The City and Cal Poly have been in negotiations for the past
six months. It should be noted that if no agreement were entered into, the City would only respond
to fire calls if activated under the provisions of the mutual aid agreement with the County. The
City, however, would not respond to medical calls, which would have to be handled in another
fashion.
Contract Modifications
The agreement has a limited number of revisions compared to the current agreement which include
the following:
o A five year term;
o I single fee per year, not separating out equipment or other additional expenses; and
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a A renewal clause that would include reopeners related to the fees chargedlpaid after 2017-
18.
FISCAL IMPACT
For FY 2013-14 the General Fund will receive $270,684 from this agreement. The following years
will be:
o 2014-15 -5270,684o 2015-16 -5273,391o 2016-17 -5276,125o 2017-18 - $284,408
ALTERNATIVES
1. The Council could allow the contract to expire and not continue contracting for services to the
University. This is not recommended because of the mutual benefits of the contract for both the
University and the City. This would also result in the loss of 5270,684 annually in General
Fund revenue.
2. Council could direct staff to negotiate different terms of the contract. This is not recommended
because the current contract was a result of lengthy negotiations in order to find the optimal
"balance" for both entities.
ATTACHMENT
Proposed Aqreement
Polv.docx
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AGREEMENT FOR EMERGENCY SERVICES
BET\ryEEN CALIFORNIA POLYTECHNIC STATE UNIVERSITY
AND THE CITY OF SAN LUIS OBISPO
THIS AGREEMENT is entered into on July 1, 2013, by and between California Pol¡echnic
State University (hereafter referred to as "University") and the City of San Luis Obispo (hereafter
referred to as "City"). The County of San Luis Obispo, a political subdivision of the State of
California (hereinafter referred to as "County") is hereby made a party to this Agreement for the
limited purposes set forth below.
\ilITNESSETH:
WHEREAS, prior to 1996, University operated an institutional fire department. As a result of
dire fiscal circumstances, University sought a more cost-effective solution to its fire protection
and emergency medical service requirements. Unlike every other campus in the California State
University system, University is situated in an unincorporated area and has more than one-third
of its students living on campus. The unincorporated areas of San Luis Obispo County are served
by Cal Fire for delivery of fire protection. Upon investigation, it was determined that University
required an increased level of fire protection service for the main campus which is characterized
by dense development including high-rise academic buildings and residence halls housing nearly
7,000 full-time residents that could not be provided to the level of service available from Cal
Fire. As a result, University negotiated an agreement directly with the City of San Luis Obispo
to provide these crucial services to campus on a fee-for-service basis. Since 1996, the City has
tailored its services to best meet University's unique demands through purchase of specialized
equipment, on-campus training and inclusion of University in its overall strategic fire service
planning. The necessity and value of this Agreement have increased in proportion to University's
growing student population and facilities.
WHEREAS, the University is desirous to maintain a nearly 2}-year relationship and have the
City continue to provide personnel, equipment, materials, and supervision required to respond to
structure and other hostile hres (a hostile fire differs from a friendly fire, which bums in a place
where it was intended to burn, such as one confined to a fireplace or furnace), medical
emergencies, disaster response, and other agreed upon incidents on the main campus of the
University; and
V/HEREAS, the San Luis Obispo City Council has authorized staff to negotiate the terms of
an agreement to provide such services to the University.
V/HEREAS, the interests of the City and the University would be served by entering into this
Agreement.
V/HEREAS, the County consents to the City's continued provision of increased fire
protection services to the University which is situated within the County's local responsibility
area, upon the terms and conditions agreed to by the City and the University as set forth herein.
NOV/, THEREFORE, IT IS AGREED AS FOLLOWS
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1. Services Components.
The City agrees to provide personnel, equipment, materials, and supervision required to
respond to structure and other hostile fires, medical emergencies, disaster response, and other
agreed upon incidents in the Service Area, which is the main campus of the University. The
specific services shall be more thoroughly outlined as follows:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Services Performed
Scope of Service
Service Area
San Luis Obispo City and Cal-Fire Response to Incidents within
University Contract Service Area
All services shall be provided in compliance with applicable federal and state laws and
regulations, or in the absence of such laws or regulations, in compliance with recognized
performance standards for similar services. The City shall respond, within its capacity, to
provide services upon being notihed by the University. Nothing in this Agreement shall be
construed to waive, limit, or impair any defenses or immunities available to the parties by statute,
at law or in equity, or otherwise in the performance of fire protection and emergency services
activities.
2. Difference in Conditions
The University and City recognize differences in design, building and fire code
application in the City and on the campus. Califomia State Fire Marshal has jurisdiction over
State property and is responsible for the compliance of facilities and operations with applicable
fire and safety codes as well fire safety design of facilities and supporting infrastructure. The
City of San Luis Obispo fire and emergency response resources have been designed to operate
within the City. Operations on the campus may be at a disadvantage when conditions such as but
not limited to accessibility, fire flows, hydrant locations, fixed fire protection systems, and
alarms systems are different than conditions within the City of San Luis Obispo.
3. Administration.
a. Contact Personnel. The City designates the Fire Chief or his/her designee as a single
point of contact for coordination of service to the University. The University designates the
University Police Chief or his/her designee as a single point of contact for the coordination of
services from the City.
b. University. Herein "University" shall include the State of Califomia, the Trustees of the
Califomia State University, California Polytechnic State University, San Luis Obispo, all
Auxiliary Organizations, each of their officers, offrcials, employees, authorized
representatives, agents, directors, and volunteers.
c. Unifïed Command. In general, emergency operations on the University campus shall be
conducted through unified command between the City and the University.
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d. Cooperation. To facilitate the performance of the services components (above), it is
hereby agreed that the City and University shall fully cooperate with each other, including but
not limited to the following:
(1) The University will cooperate with the City in assisting with the training of City
personnel for familiarization of, and access to, all facilities of the University.
(2) University employees, equipment, and supplies (such as trade persons, police,
hazardous materials technicians, heavy equipment, etc.) shall be available for assistance
to the City in mitigating emergencies.
(3) City personnel shall, upon identification of a life safety andlor fuehazard within the
service area, notifz the designated University contact and/or University Police V/atch
Commander. The City's Battalion Chief shall maintain close contact with the University
when the City is operating (emergency or non-emergency) on campus.
(4) The University will make every effort to notiff City Dispatch (781-7312) of
changes in the following areas: access points, road conditions and closures (major
thoroughfares only), new buildings or changes in building use, major events and
significant changes in hazardous materials storage or use as soon as possible and will
confirm in writing.
(5) The City will continue to conduct training, provide advice and assistance to the
University with issues, such as fire prevention, water system, and hydrant maintenance.
The City, when requested by the University, will act as a Technical Specialist on
hazardous materials and fire prevention concerns.
e. Personnel Status. While involved in the execution of this Agreement, regularly
employed personnel of the City and the University shall remain employees of their
respective agencies, and shall remain subject to the rules and regulations of their own
agency in all matters of employment, including but not limited to benefits, medical and
life insurance, and worker's compensation insurance.
4. Compensation.
University will pay City in accordance with the below schedule. These annual sums will be
paid in four equal installments in advance each quarter beginning July I for the duration of the
Agreement. In addition, the University will pay Cify at the end of each contract year for
additional services as defined in Attachment A section 7, for services requested and received by
the University.
Payment Schedule
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L 2 3 4 5
2013/14 201.41Ls 2O1.s/1.6 201.6/17 2Or7 lt8
527o,684 5270,684 5273,39L Szla,tzs 5284,4O8
5. Term
It is the desire of the University to form a long-term relationship with the City for fire related
emergencies. The term for this agreement shall be five years, commencing July I,2013 and
expiring June 30,2018. Prior to the expiration of this contract, the parties agree to meet and
discuss renewal of this Agreement, if not sooner terminated as provided herein.
6. Reports
The City will provide a copy of all reports dealing with emergency response to the campus,
and will provide quarterly reports of service provided to the University.
7. Termination.
Either party, upon the giving of six (6) months advance written notice, may terminate this
agreement.
8. Indemnifïcation.
City shall defend, indemniff, hold harmless and protect the State of California, the Trustees
of the California State University, California Polytechnic State University, San Luis Obispo, all
Auxiliary Organizations, and each of their offrcers, offrcials, employees, authorized
representatives, agents, and volunteers (the "University") from and against any and all cost,
damage, expense, liability, loss (including without limitation to costs and fees of litigation) of
every nature arising out of or in connection with City's (including any subcontractor, anyone
directly or indirectly employed by anyone for whose acts any of them may be liable) performance
of work hereunder or failure to comply with any of its obligations contained in the agreement,
except such loss or damage which was caused by the sole negligence or willful misconduct of the
University.
Nothing in the provisions of this Agreement is intended to create duties or obligations to or
rights in third parties not parties to this contract or affect the legal liability of either party by
imposing any standard of care respecting emergency services different from the standard of care
imposed by law.
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It is understood and agreed that neither City, nor any officer or employee thereof is
responsible for any damage or liability occurring by reason of anything done or omitted to be
done by the University under or in connection with any work, authority or jurisdiction delegated
to the University under this Agreement. It is also understood and agreed that University shall
defend, indemniff and save harmless the City, all offrcers and employees from all claims, suits or
actions of every name, kind and description brought for or on account of injuries to or death of
any person or damage to property resulting from anything done or omitted to be done by the
University under or in connection with any work, authority or jurisdiction delegated to the
University under this Agreement except as otherwise provided by statute.
University shall defend, indemnifu, hold harmless and protect the City, and its offrcers,
employees, representatives, agents and volunteers from and against any and all cost, damage,
expense, liability, loss (including without limitation to costs and fees of litigation) of every
nature arising out of or in connection with University's performance of work hereunder or failure
to comply with any of its obligations contained in the agreement, except such loss or damage
which was caused by the sole negligence or willful misconduct of the City.
9. fnsurance
City shall provide financing for losses related to the performance of this contract to support
the City's obligation to defend, indemnifu, and protect the University from losses including
claims for bodily injuries, personal injury, property damage andlor contractual liability which
may arise from or in connection with the products, performance of the work, and/or completed
operations of the work hereunder by or for the City.
City's financing for losses related to the performance of this contract shall be primary to any
financing of losses related to the City's performance of this contract by the State of California,
the Trustees of the California State University, California Polyechnic State University San Luis
Obispo, and each of their offtcers, officials, employees, authorized representatives, agents, and
volunteers, the "University".
City agrees to look solely to its loss financing for recovery in the event of any losses for
which the City is held liable.
City agrees that any loss financing maintained by the University shall be excess and shall not
contribute to City's loss financing.
City shall at its expense purchase and maintain in full force and effect insurance coverage as
required by this section.
City's obligations to obtain and maintain all required insurance are non-delegable duties
under this contract.
City provided insurance shall be primary to any insurance of the State of Califomia, the
Trustees of the California State University, Califomia Pol¡.technic State University San Luis
Obispo, and each of their officers, offrcials, employees, authorized representatives, agents, and
volunteers, the "University".
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If excess, the insurance shall stand in an unbroken chain of coverage excess of the City's
scheduled underlying primary coverage.
In either event, any other insurance maintained by the University shall be excess of the City's
insurance and shall not be called upon to contribute with it.
Insurance is to be placed with insurer(s) authorized to issue such insurance in the State of
Califomia with current A.M. Best's rating of no less than A:VII, unless otherwise approved by
the University.
City shall submit to the University, certificates of insurance, original amendatory
endorsements and other documentation as required by this contract.
The University shall not by reason of inclusion as additional insured incur liability to the
insurance carriers for payment of premiums for such insurance.
Required insurance and/or its successor policy must be in effect for the duration of the project
or lease and for extended reporting period(s) as required by this contract.
Insurance policy renewal documentation (endorsement and policy) shall be received by the
University a minimum of ten (10) working days in advance of the expiration date shown on the
current policy.
Failure of the City to maintain or renew coverage or to provide evidence of renewal or
successor policy may be treated by the University as a material breach of contract.
If the University is damaged by the failure of the City to provide or maintain the required
insurance, the City shall pay the University for all such damages.
The University reserves the right to review and approve of insurance provided by the City
Approval of City provided insurance shall not limit the extent to which the City may be held
responsible for payment for losses including claims for bodily injury, personal injury, property
damage andlor contractual liability which may arise from or in connection with the products,
performance of the work, andlor completed operations of the work hereunder by or for the City.
The University reserves the right to approve of any deductible/self insured retention (SIR).
Any deductible or self insured retention (SIR) under any policy of insurance required shall be
City's liability.
At the discretion of the University, City shall submit proof of ability to fund deductible/SlR
and/or City shall reduce or eliminate such deductibles or self insured retentions that may apply to
the University.
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City shall waive and cause to be waived the rights of subrogation against the University by
the City, subcontractors, insurance company r loss financing program which may assume
subrogation rights.
City shall ensure that its subcontractors are covered by insurance in the amount and type
required by this article.
City shall include all subcontractors as insureds under its policies or shall require separate
certificates and endorsements for each subcontractor.
Acceptance and review of subcontractor insurance documents is the responsibility of the
City.
City shall supply the University with a list of all subcontractors showing whether they have
individual insurance policies or are covered by the City's insurance.
City shall cerlif,z that subcontractors are either covered by City's insurance or that
Subcontractor's individual insurance meets the requirements of this article.
Any deficiencies in compliance with the requirements of this article found in any
subcontractor insurance shall be covered by the City's financing for losses.
Contract shall not be executed and no work shall commence until City has obtained all
insurance required and provided the required documentation that the insurance is in effect and
the University has approved such insurance.
No subcontractors shall commence work on its subcontract until the insurance required of the
Subcontractor has been obtained and proof of insurance is accepted by the University.
The University reserves the right to require complete, certified copies of all insurance
policies, including endorsements affecting the coverage specified.
The University reserves the right to modifu these specifications for the benefit of the
University.
In the event the City does not comply with these insurance requirements, the University may,
at its option, provide insurance coverage to protect the University. The cost of the insurance
shall be paid by the City and, if prompt payment is not received, may be deducted from contract
sums otherwise due the City.
Required coverage shall not extend to any indemnity coverage for the active negligence of the
University in any case where an agreement to indemniflz the University insured would be solely
invalid under Subdivision (b) of Section 2782 of the Civil Code for construction contracts
(construction contracts with public agencies).
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Forms
University provided forms are preferred. Alternate documents submitted must comply with
all requirements, providing equivalent or better coverage as specified in this article.
All insurance certificates, endorsements, policies and claim forms required shall be submitted
to
California Polytechnic State University
San Luis Obispo, CA93407
Attn: Contract and Procurement Services
Certificates
City shall furnish University with original certificates evidencing required coverage.
Certificates shall include the following:
Name and Address of Agent/Broker
Named and Address of Insured
Name of insurance company issuing each policy
A.M. Best's Rating and Financial Size for each company
Type of Insurance
Comprehensive or Commercial General Liability
Claims Made or Occurrence
Business Automobile Liability
Categories ofautos covered and any additional coverage
Vy'orkers Compensation & Employer Liability
Partners, proprietor, executive ex/included
Excess or Umbrella Liability
Policy Number
Policy Period (start and end date)
Limits (Occurrence, Claim, Accident, Event, Injury, Disease, Aggregate)
Deductibles i Self Insured Retention
Description and Location of Operations andlor Property Covered
Agreement or Contract Number
Identification of interest(s) in property
Certificates shall state
"The State of California, the Trustees of the California State University, Califomia
Polytechnic State University San Luis Obispo, all auxiliary organizations, and each of their
offtcers, officials, employees, authorized representatives, agents, directors, and volunteers, the
"University" are designated as Additional Insured".
The Insurers named above agree that the insurance described above shall be primary as
respects the University, or if excess shall stand in an unbroken chain of coverage excess of the
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City's underlying primary coverage. In either event, any other insurance maintained by the
University shall be excess of this insurance and shall not be called upon to contribute with it
The Insurers named above waive any right of recovery the Insurers may have against the
University when the insured has agreed to such waiver in writing prior to loss.
"Covetage described herein shall not be modified, changed or cancelled without thirty (30)
days advance written notice or cancelled for non payment without ten (10) days' advance written
notice to the University."
Certificate Holder:
California Polytechnic State University
San Luis Obispo, CA 93407
Attn: Contract and Procurement Services"
Certificates shall be signed by an authorized representative of the insurer and indicate
date of issue.
Endorsements
City shall furnish original amendatory endorsements as required by the insurance
specifications in this article. In general, all endorsements shall include the following:
Name of Insurer
Policy Number
Endorsement Number
Type of Insurance Modifred
Schedule:
"The State of California, the Trustees of the California State University, Califomia
Polytechnic State University San Luis Obispo, all auxiliary organizations, and each of their
offtcers, offtcials, employees, authorized representatives, agents, directors, and volunteers, the
"University" are designated as Additional Insured".
Signature of authorized representative
Address
Form Number, if any
The Cífy shøll provide thefollowing General Liability coveruge:
Primary insurance coverage against claims for injuries to persons or damages to property
which may arise from or in connection with the products and materials supplied to the
University.
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Minimum limits - $5 million occurrence, $10 million aggregate
Coverage provided shall be at least as broad as: ISO Commercial General Liability,
Occurrence Form, CG 00 01.
Policy shall be endorsed to provide coverage at least as broad as ISO CG 2010 11 85.
Endorsement shall designate:
The State of California, Trustees of the California State University, California Polyechnic
State University San Luis Obispo, and each of their off,rcers, officials, employees, authorized
representatives, agents and volunteers, the "University" as aÍ. Additional Insured.
Endorsement shall state this insurance shall be primary as respects the University, or if
excess, shall stand in an unbroken chain of coverage excess of the Named Insured's scheduled
underlying primary coverage. In either event, any other insurance maintained by the University
scheduled above shall be in excess ofthis insurance and shall not be called upon to contribute
with it.
Endorsement shall state that Insurer named above waives any right of recovery the Insurer
may have against the University when the Insured has agreed to such waiver in writing prior to
loss.
Endorsement shall state that coverage shall not be cancelled, changed, or modified except
after thirty (30) days' advance written notice has been given to the University. (10 days advance
written notice for non-payment)
Endorsement shall state that coverage shall not extend to any indemnity coverage for the
active negligence of the University in any case where an agreement to indemni$r the University
would be invalid under Subdivision (b) of Section 2782 of the Civil Code (construction contracts
with public agencies).
Cify to submit: University provided certificate and endorsements, or equivalent forms
acceptable to the University effecting required coverage.
The City shøll provide thefollowing Automobìle Liabilily coverage:
Primary insurance coverage against claims with respect to liability arising out of automobiles
owned, hired or non-owned by or on behalf of the City.
Coverage shall include bodily injury, property damage, contractual liability, and
uninsured/underinsured motorist.
Minimum $ 5 million combined single limit
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Policy shall be endorsed to provide coverage at least as broad as ISO Business Auto
Coverage Form CA 00 01 (owned, scheduled, non-owned, and hired autos) including coverage
for uninsured and underinsured motorists and contractual liability.
Endorsement shall designate:
"The State of California, the Trustees of the California State University, California
Polytechnic State University San Luis Obispo, all auxiliary organizations, and each of their
offtcers, offrcials, employees, authorized representatives, agents, directors, and volunteers, the
"University" are designated as Additional Insured".
As Additional Insured
Endorsement shall state that this insurance shall be primary as respects the University, or if
excess, shall stand in an unbroken chain of coverage excess of the Named Insured's scheduled
underlying primary coverage. In either event, any other insurance maintained by the University
scheduled above shall be in excess of this insurance and shall not be called upon to contribute
with it.
Endorsement shall state that Insurer named above waives any right of recovery the Insurer
may have against the University when the Insured has agreed to such waiver in writing prior to
loss.
Endorsement shall state that coverage shall not be cancelled, changed, or modified except
after thirty (30) days' advance written notice has been given to the University. (10 days advance
written notice for non-payment)
City to submit: University provided certificate and endorsement or equivalent forms
acceptable to the University effecting required coverage.
The Cíty shall provide thefollowing'Workers Compensation and Employer's
Liability Coverage.'
Primary insurance coverage against claims with respect to obligations imposed on the City
and subcontractor's by State workers compensation statutes and damages that the City becomes
legally obligated to pay because of bodily injury by accident or disease to an employee.
Minimum limits: amount proscribed by Califomia law for Workers Compensation,
$ 1,000,000 for Employer's Liability.
Policy shall be endorsement to state that Insurer named above waives any right of recovery
the Insurer may have against the University when the Insured has agreed to such waiver in
writing prior to loss.
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Endorsement shall state that coverage shall not be cancelled, changed, or modified except
after thirty (30) days' advance written notice has been given to the University. (10 days advance
written notice for non-payment)
City to submit: University provided certificate and endorsement or equivalent forms
acceptable to the University effecting required coverage.
10. Priorities
The University recognizes there will be priorities that will dictate the City's capabilities
Subsequent to prioritizing emergencies based on life safety, the City will deliver available
resources to assist the University in its mitigation efforts. If additional emergency response
resources are needed, they will be accessed through the Mutual Aid system already in place.
11. Notices.
Any notice required to be given pursuant to the terms and provisions hereof shall be in
writing and shall be sent by certified or registered mail to the
University at:
George Hughes
Police Chief
California Polytechnic State University
San Luis Obispo, CA93407
City at:
Charlie Hines
Fire Chief
San Luis Obispo City Fire Department
2160 Santa Barbara Ave.
San Luis Obispo, CA9340I-5240
12. Asreement Contains all Understandings
This document represents the entire and integrated Agreement between the City and the
University, and supersedes all prior negotiations, representations, or Agreements, either written
or oral. The Agreement may be amended only by written instrument, signed by both City and
University. All provisions of this Agreement are expressly made conditions. This Agreement
shall be governed by the laws of the State of California.
IN \ilITNESS THEREOF, City and University have executed this Agreement the day and
year first above written.
ISTGNATURES ON FOLLOWING PAGEI
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CALIFORNIA POLYTECHNIC
STATE UNIVERSITY
DruZachrneyer
Director
Contracts & Procurement
CITY OF SAN LUIS OBISPO
By
By:
Jan Howell Marx, Mayor
ATTEST:
Maeve Kennedy Grimes, City Clerk
APPROVED AS TO FORM:
J. Christine Dietrick, City Attorney
Rita Neal, County Counsel
APPROVED AS TO CONTENT:
County Board of Supervisors
By:
Its
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ATTACHMENT A
SERVICES PERFORMED
l. Fire Suppression
City shall provide personuel, equipment, materials and supervision for suppression of structure
and other hostile fires on the main campus (Service Area) of the University, as available.
Fire suppression shall include those universally accepted activities, which bring a hostile fire
under control and render the property safe from further damage.
Fires to be suppressed shall include (but are not limited to): structure, rubbish, trash container,
automobile, vegetation adjacent to structure and other such fires which are evaluated from the initial
report to be of significance or beyond the capabilities of the University's response.
2. Extrication/Rescue Emergencies
City shall provide personnel, materials, equipment and supervision for emergency extrication of
students, faculty, staff, guests, and visitors on the main campus (Service Area) of the University, as
available.
Rescue includes: extrication of trapped persons from vehicles, machinery, cave-ins, structure
collapses, confined spaces, fire, and other significant situations, which may require assistance. The City
will provide emergency medical treatment for rescue situations, as it is available.
The City's response to elevator problems will be limited to situations where the University has
determined that an emergency exists.
3. Fire Alarms
The University shall maintain all campus alarm systems. University personnel will evaluate a
reporting alarm prior to notif,ing City dispatch. The City shall respond one engine "Code 3" and one
engine "Code 2" to water flow alarms in buildings with sprinkler systems. The University will screen all
other alarms and will noti! the City when confirmation is made that a fire or other emergency is in
progress or likely.
4. Pre-Hospital Emergency Care
University has established an Emergency Medical Dispatch (EMD) program that will determine
the priority of a medical emergency and provide pre-arrival instructions to the caller. The City agrees to
provide emergency medical support to the University for Priority One (ALS) type calls as outlined in the
EMD Program.
5. Hazardous Materials
City shall provide trained personnel as indicated by the Code of Federal Regulations 29 "First
Responder Capabilities" to the University, as available. It is the intent that the City will share in a
unified command of any hazardous materials incidents based on the availability of responding University
personnel.
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Response to the threat of or release of hazardous materials shall include: evacuation of affected
area, identification of substances, containment of substances, protective actions for people, environment
and properfy.
The University will provide technical support of qualified staff (within the University's capacity
and to the extent available) to assist the City with hazardous materials response. The City will provide
supplies and materials normally associated with first respouse. The University will arrange for hazardous
materials response beyond the capability of the City including the removal and disposal of the hazardous
material(s).
The City shall act, when required, as the University's representative on the San Luis Obispo
County Regional Hazardous Materials Response Team. The University will continue to participate on
the team during the term of the agreement. The City and the University will operate a unified command
on any hazardous materials emergency that should occur on the campus.
6. I)isasterPreparedness
The University has developed and maintains at a high state of readiness, a multi{azard disaster
response plan. Included in this plan is the establishment and operation of a University Emergency
Operations Center as well as annexes addressing the roles of operational units of the University. The
Fire Department agrees to work cooperatively with the University in following, the University's disaster
plans as resources allow. The University shall provide to tlie City one copy of the University's disaster
response plan and annual updates.
7. Additional Services
Special non-emergency situations, not specifically covered in this Agreement, may arise that are
determined by the University to require resources beyond their capabilities. When requested by the
University, the City rnay provide, at its sole discretion, resources if available. The University will
compensate the City in accordance with the City Council adopted cost of services study, which is
annually adjusted by the Consumer Price Index.
The following are examples of Fire Department additional services that may be available
. flooding/stormresponse
. smoke removal
o electricalhazard
. bomb threats (not including Bomb Task Force)
o pipeline ruptures/water control
o animal rescues
. specialevents/crowdcontrol/civildisturbances
. non-emergencystand-by
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ATTACHMENT B
SCOPE OF'SERVICE
The San Luis Obispo City Fire Department will respond to the University as outlined below. The
San Luis Obispo Fire Department agrees that 90o/o of the time it will initiate response within 60
seconds of the request during day{ime hours (0800-2000) and 90 seconds at night-time (2000-
0800).
1. First Alarm Assignment for the University
A standard "First Alarm" assignment for the University shall consist of 2 engines, 1
ladder truck and 1 Battalion Chief code 3 from the City and 1 engine code 3 from Cal-Fire. The
use of a move-up company to cover Fire Station One is required.
2. Reduced Assignment for the University
The incident being reported may not require a first alarm assignment and may, therefore,
require the dispatcher to send a reduced assignment to the emergency. Anything less than a first
alarm assignment is considered to be a reduced assignment.
3. Greater Alarm Assignments for the University
When an Incident Commander determines that the resources at hand may not be suffrcient
to both alleviate the threat presented at the University and provide adequate coverage to the City,
s/he has an obligation to call for additional resources in a timely manner. This is especially
critical with "working" incidents on the campus and will typically require moving quickly to
greater alarm assignments immediately upon confirmation of a "working" incident. To facilitate
efficiency in assigning additional resources, this department has established pre-planned greater
alarm assignments and procedures.
4. Second Alarm Assignment for the University
A standard "Second Alarm" shall consist of:
' Notification of the Fire Chief.. Call back of all off duty suppression personnel.. Dispatch a University public works representative to the Command Post.. Review the next alarm level in anticipation of a request by the Incident Commander.. Notification of Cal-Fire to alert ihe area coordinator; in anticipation of a request for
additional resources (Do not have them respond unless/until their assistance is actually
requested by the Incident Commander).
' Notification of San Luis Ambulance Company and request a stand-by ambulance.
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5. Third Alarm Assignment for the Universify
If the emergency on the campus exceeds the capabilities of a second alarm assignment as
most large working structures fires will do, the Incident Commander shall request a third alarm
assignment.
The third alarm assignment draws upon the resources of various fire departments
throughout the County. Pre-arranged Mutual Aid agreements exist to provide assistance to the
requesting agency. The Incident Commander should consider how quickly s/he needs the
additional resources. If the first strike team is needed immediately, because of their close
proximity to the University (e.g. E2I, E12, C.M.C., etc.), they should be requested to respond to
the incident's staging area and form up as a strike team upon their arrival. Due to longer travel
distances of the second and third strike teams, it is best to request the mutual aid companies as a
group and have them respond as a task force or strike team. A task force or strike team will
automatically have a task force or strike team leader. Truck companies are always a special
request, as are any specialized equipment.
A standard "Third Alarm" assignment consists of:
' All items inclusive of a "Second Alarm Assignment".
' Call back of all Fire Department staff personnel.. One or more in-county strike team(s).
' All requested mutual aid companies will respond with minimal delay and operate on the
specified radio frequency (normally County Net until on scene).
6. Special-Call Assignment for the University
Once a First Alarm Assignment has been committed to an emergency at the University,
the Incident Commander may request additional companies in the following manner:
Request a Second or Third Alarm Assignment.
Request a "Special-Call Assignment"
Some incidents require specialized apparatus or personnel, either in place of, or in
addition to, a First, Second or Third Alarm assignment. Examples might be the need for
additional ladder trucks, aHazardous Materials Response unit or a Mass Casualty Response unit.
An Incident Commander requiring such specialized resources will access them through City
Dispatch.
Resources outside of the City will be drawn from the County Emergency Command
Center (E.C.C). Once the City Fire Dispatcher receives a request for a special call assignment
from the Incident Commander for a non-city resource the following procedure shall be followed:
a. San Luis Obispo City Fire Dispatcher will call Cal-Fire via phone and have them notiff the
Area Coordinator of a mutual aid request for an incident on University's campus.
b. Give nature of incident and location of incident.
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c. List type of assistance required and quantity of units (do not request OES or local
government resources specifically - Area Coordinator will decide).
d. Give the name of the requesting Incident Commander.
e. State the urgency of the request; is it immediate need or planned need?
f. Request an ETA (Estimated Time of Arrival) of responding mutual aid units.
g. Give staging arca location for the mutual aid units.
h. Request radio frequency for mutual aid resources and City resources to operate on the
incident (usually White 2 unless Incident Commander specifies otherwise).
7. Principles of Operation for the University
The on-duty Battalion Chief or a University Police Officer should be the only person(s)
responsible for reducing an initial assignment prior to Fire Department arrival. The first arriving
Engine Company Offrcer may reduce an assignment after their arrival and they have determined
it safe to do so.
The Fire Chiet Battalion Chief, Company Offrcer or Dispatcher may increase an initial
response assignment if there might be a need for additional companies immediately.
If the description of the call does not meet the criteria in the response guide and it is not
clear as to what should be sent initially, a first alarm assignment should be dispatched
immediately.
Departure from the standard response assignment is not recommended.
When dispatching engine companies the general rule should be: Send the engine
company assigned to the University (Engine-2). If another engine company is closer or the first-
due company is delayed, the closest engine should be sent.
8. Response Levels SpecifTc to the University
University l't Alarm Assignment : 2 Engines, I Ladder Truck, 1 Battalion Chief
from City all code 3
I Engine from Cal-Fire all code 3
CODETYPE OF'INCIDENT RESPONSE PLAN
8
8A
8AF
8F
8H
8I
80
8P
8R
8S
Fire, unknown type
Fire Alarm (heat, smoke, pull)
Fire Alarm, Vy'ater Flow
Fire, false alarm (not to be used with fire alarms)
Fire, electr ical hazar d
Fire, illegal burn
Fire, Refuse/Trash threatening
Fire, vehicle
Fire, Refuse/Trash non-threatening
Fire, structure
1't Alarm Assignment
1 eng. code 3
1 eng. code 3, I eng. code2
After incident #
1't Alarm
1 eng. code2
1tt Alarm
1 eng. code 3
1 eng. code 3
1't Alarm
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8W Fire, wildland (inside or outside core)
Fire, trairVrailcar
Fire, aircraft
Emergency, not elsewhere classified
Medical emergency
Medical assistance, non-emergency
Traffic accident, injuries (in Core area)
Traffrc accident injuries (outside Core area)
Natural Gas leak outside
Natural Gas leak inside
Smoke check inside
Fire reported out
Explosion
Hazardous materials threatening (State reportable)
1 eng, 1 B/C code 3
Cal-Fire Response
1't Alarm
1't Alarm
I't Alarm or Special call out
1 eng. code 3
1 eng. code2
1 eng, code 3
1 eng. code 3
1 eng. Cal-Fire code 3
I eng. code 3
1 eng. code 3, I eng. code2
1 eng. code 3, 1 eng. code2
1 eng. code2,Notiff Cal-Fire
1't Alarm
1't Alarm
8X
8Z
I2
t4
I4B
147
147
48
48S
53S
57
83
84M
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ATTACHMENT C
SERVICE AREA
The area of service of this Agreement is described as the area bounded on the south by
the City of San Luis Obispo (Slack Street, Longview Avenue, Yia Carta, Foothill Blvd.);
bounded on the west by the City of San Luis Obispo; out Highway 1 to the Cheda Ranch
Complex (included); to the north from the Cheda Ranch Complex to the Union Pacific Railroad
right-oÊway to the Tartaglia Ranch southern boundary, along the base of the foothills to Poly
Canyon Road; and bounded on the east so as to include the facilities at the base of the foothills
(Poly Canyon Road, Klamath Road, Deer Road and Grand Avenue - including all structures and
parking areas) and also including those areas known as Cerro Vista Housing, Poly Canyon
Village and the faculty/staff housing known as Bella Montana which is bordered on the east by
Highway 1, on the south by V/estmont Street and on the north and west by City jurisdiction.
University properties not included in this agreement are outlying structures of the University
and wildlands non-contiguous to the main campus of the University. For example: Chorro Creek
Ranch, Serrano Ranch, Peterson Ranch and the structures up Poly Canyon.
' Refer to Attachment C map of the Service Area including the "core area" to have a visual
understanding of how the Service Area is divided.
' Refer to Attachment D for definition of the University "core area".
' Refer to Attachment D for those areas that are identihed to be outside the "core aïea".
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ATTA D
SAN LUIS OBISPO CITY CAL FIRE RESPONSE TO
INCIDENTS WITHIN UNIVERSITY CONTRACT SERVICE AREA
1. Defïnitions
Universit)¡ "Core Area" Please see map in Attachment C
. Includes student and faculty housing. East of city limits including Bella Montana. North of city limits from Highland Drive cross of Hwy. 1 to Grand Avenue cross of
Slack Street. Vy'est of Poly Canyon gate including Cerro Vista Housing
' South of Highland Drive and Via Carta, including Poly Canyon Village
" - Please see ln
. North of Highland, and University "Core Atea"
' East of city limits
' South of San Luis Obispo Treatment Plant, and Tartaglia property including the San
Luis Obispo Treatment Plant and Cheda Ranch. West of Via Cafta
SLO - San Luis Obispo City Fire Department
Cal-Fire- Califomia Department of Forestry and Fire Protection and San Luis Obispo County
Fire Department
ECC - Cal-Fire/San Luis Obispo County Fire Department Emergency Command Center
2. Response Inside and Outside of "Core Area"
Structure Response Inside Core Area SLO City
Cal-Fire
1 Truck, 2 Engines & Battalion Chief
1 Engine
Structure Response Outside of Core Area SLO City
Cal-Fire
I Truck, 2 Engines & Battalion Chief
I Engine & Battalion Chief
V/ildland Response Inside of Core Area SLO City
Cal-Fire
I Engine & Battalion Chief
1 Engine
Wildland Response Outside of Core Area SLO City
Cal-Fire
1 Engine & Battalion Chief
Appropriate Response per ECC
Note: Cal-Fire has jurisdiction by statute on
all State Responsibility Areas as defined in
PRC 4126 8. 4127. Cal-Fire does not give
up any jurisdictional responsibilities for
fires in SRA
Medical Aid & Traffic Collision Response
Inside Core Area
SLO City
Cal-Fire
1 Engine
No Response
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Medical Aid & Traffic Collision Response
Outside of Core Area
SLO City
Cal-Fire
1 Engine
I Engine
Vehicle Traffic Collision on Highway 1 in
Cal-Fire Response Area 436 (Highway 1
from Highland to Stenner Creek Road)
SLO City
Cal-Fire
1 Engine
Response per Cal-Fire Response Plan
Haz. Mat. Response Inside and Outside of
Core
Area
SLO City
Cal-Fire
1 Engine or as appropriate per SLO
City Response Card
1 Engine or as Requested
3. Fires on State Property
Cal-Fire Investigator or engine must respond to all fires on state property per Health and Safety
Code Section 13107.
4. Frequencies
Command
5. Incident Command Responsibility
Inside Core Area
Outside Core Area-
Inside Core Area
Outside Core Area-
Tactical
Inside Core Area
Outside Core Area-
City Net
Wildland - As Deterrnined by the ECC
All Other Incidents - City Net
City Tactical
White 2 or 3 as Determined by ECC
SLO City
Unified Command on All Incidents
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