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HomeMy WebLinkAbout11/05/1962REGULAR MEETING OF CITY COUNCIL November 5, 1962 - 7:30 P. M. CITY HALL Invocation was given by Reverend Don Hagerty, Assistant Pastor of the Presbyterian Church of San Luis Obispo, California. Roll Call: Present: Clay P. Davidson, R.:L. Graves, Jr., Miss Margaret McNeil, Donald Q. Miller, Gerald W. Shipsey City Staff: Present: J. W. Abraham, Building and Planning Director; J.H. Fitzpatrick, City Clerk; William Houser, City Attorney; R. D. Miller, Administrative Officer; D. F. Romero, City Engineer; William Schofield, Police Chief; Lee Schlobohm, Fire Chief; E. P. Thompson, Water,Superintendent. Minutes of the Council meeting of October 8, 1962, were approved as corrected•; on•a motion of Councilman Miller, seconded by Councilwoman McNeil. Correction is as follows: Item No. 5, second paragraph, line 3. "park at Laguna Lake and if not, then the City should give the land to the school district to build a new school." Should read: "park at Laguna Lake and to discuss with the Commission the benefits and detriments of the proposed junior high school on this site or related to the park development." A., Minutes of the Council:�meeting of October 15, 1962, were approved as read, on a motion of Councilman Miller, seconded by Councilwoman McNeil. Corrections are as follows: Page 2, item 3, paragraph 2 following the letter, fourth line: Should read "exchange" instead of "give ". Page.3, paragraph 8, item 1: Should read "Approves" instead of "Assume ". Page 3, paragraph 10, line 3: Should read "as" instead of "with ". On a motion of Councilman Shipsey, seconded by Councilman Graves, claims against the City for the month of November, 1962, were approved subject to the approval of the Administrative Officer. Councilman Miller asked the City Engineer for a report on the progress of the Yoakum Assessment District with particular emphasis on the back - filling operation,.whether it was proceeding satisfactorily or not. David Romero, City Engineer, stated that he has had several compaction tests made of I the back - filling operation and that he is requiring the contractor to remove "some of the back -fill and replace it property according to specifications. Councilman Miller also asked for a report from David Romero on the status of the Madonna Lift Station installation. Mr. Romero stated that he had discussed this matter with Mr. Madonna and that Mr. Madonna had informed him that he wished to proceed with the complete station which would adequately handle the present and ultimate development of his operation, it being understood that -1- the City would contribute $500.00 to the project which was the amount set aside in the current budget for work on the lift station. Mr. Romero continued that his department is designing the plant and will contribute labor, toward the construction. 1. -On a motion of Councilman Graves, seconded by Councilman Shipsey, the following salary increases were approved effective December 1, 1962. COWELL, George J., Police Officer, from Step 2 at $435 per month to Step 3 at ' $460 per month. HAMILTON, Susan G., Stenographer, from Step l at $312 per month to Step 2 at $330 per month. KNEPPLE, Joseph F., Senior Engineering Aid, from Step 3 at $412 per month to Step 4 at $435 per month. LEGUINA, Richard C., Laborer - Equipment Operator, from Step 1 at $350 per month to Step 2 at $368 per month. LUOMA, Edward D., Police Officer, from Step 3 at $460 per month to Step 4 at $488 per month. MADRUGA, Anthony, Police Officer, from Step 2 at $435 per month to Step 3 at $460 per month. MORSE, Ted, Police Sergeant, from Step 4 at $545 to Step 5 at $575 per month. OLIVE, Douglas C., Police Officer, from Step 3 at $460 per month to Step 4 at $488 per month. RANKIN, James L., Fireman, from Step 1 at $412 per month to Step 2 at $435 per month. Ia. Mr. Miller, Administrative Officer, announced the appointment of Samuel Lopez, ' who is a janitor in the Park Department, effective November 1, 1962, at $312 per month. 2. On a motion of Councilman Graves, seconded by Councilman Shipsey, the following contract payments were approved and ordered paid: GENERAL ENGINEERING & CONSTRUCTION COMPANY Jeffrey Drive Street Reconstructions Est. #3 $663.30 Est. 14 (final)1217.59J Peach Street Reconstruction Olive Street Reconstruction YOAKUM ASSESSMENT DISTRICT Est. #3 304.56 Est. #4 (final) 463'.36 Est. #3 344.52 Est. YK (final) 694.41 Est. Mks 20,823.53 NORTH BAY CONSTRUCTION Sewage Plant Enlargement Est. #2 39,113.10 3. On a motion-of Councilman Graves, seconded by Councilman Miller, the Mayor was authorized to accept and record a Grant Deed from Lee W. Owen and Vera K. Owen, for street widening on Johnson Avenue. 4. On a motion of Councilman Shipsey, seconded by Councilman Graves, the Mayor was authorized to accept and record a Grant Deed from Virginia Butzke, for street widening on Johnson Avenue. 5. Mrs. Beverly-Pike, Chairman of the Safety Committee of the Sinsheimer P. T. A. presented the following.letter: -2- "As Chairman of the Safety Committee for the Sinsheimer PTA, I am extremely concerned with the coddition of the East side of Augusta Street from the last house in the Nielsen -Hagen Tract to the Sinsheimer School property.line. Most of the Councilman and the City Engineer have visited this location and are aware of the situation. The property owners are not interested in paving this street. Therefore, in the interest of the PTA in the safety of the school children, I would like to take this means of asking that the City grade and redrock this half street so that it can be used by traffic coming from the school., thus giving a full width street especially usable in wet weather. Thank you for your kind attention." Mrs. Pike appeared before the City Council requesting that the City Council place minimal improvement to Augusta Street from Greta Place to the school. The City Council discussed the request of the Sinsheimer School. The City Council discussed the proposal to grade and redrock a portion of Augusta Street leading to the school. D. F. Romero, City Engineer, reported to the City Council on the problem as presented by Mrs. Pike and prepared a sketch for the City Council showing conditions on Augusta Street. He pointed out that the paved portion of Augusta Street was ample for two cars to pass, and that the primary problem was one of directing the children not to walk in the street. Mr. Romero continued that there were not enough improvements on the east side of the street so that the provisions of the 1911 Act could be initiated. Councilman Graves suggested that the school board be requested to improve private street in front of the school and deed the property to the City.who would accept the provisions of the 1911 Improvement Act on adjacent property owners. It was determined that even this improvement of school property would not provide sufficient improvements to invoke the 1911 Act. , On a motion of Councilman Miller, seconded by Councilman Shipsey, that the Public Works Department be instructed that when they have finished cleaning the creek they proceed with the grading of Augusta Street and place redrock as a temporary measure. 6. On a motion of Councilman Graves, seconded by Councilman Miller, the following ordinance was finally passed. Ordinance No. 231, an ordinance adopting the Uniform Plumbing Code. Finally passed on the following roll call vote: AYES: Clay P. Davidson, R. L. Graves, Jr., Miss Margaret McNeil, Donald Q. Miller,_Gerald W. Shipsey NOES: None ABSENT: NONE 7. At this time the City Council considered the introduction of Ordinance No. 240, an ordinance amending the Muinicipal Code by adding regulation governing planned development districts. Held over to the meeting of November 12, 1962. 8. Communication from Paul E. Merrick appealing an order of the Planning Director to remove a sign in violation of Section 8600 of the Municipal Code. Was ordered referred to the City Attorney. 9. At this time the City Council held a Public Hearing on Ordinance No. 242, an ordinance rezoning the Young - Nielsen addition. The Mayor declared the Public Hearing open. No comment or protest. The Mayor declared the Public Hearing closed. On a motion of Councilman Graves, seconded by Councilman Shipsey, Ordinance No. 242 was finally passed on the following roll call vote: -3- AYES: Clay P. Davidson, R. L. Graves, Jr., Miss Margaret McNeil, Donald Q. Miller, Gerald W. Shipsey' NOES: None ABSENT: None 10. At this tirde the City Council held a Public Hearing on Ordinance No. 243; an ordinance rezoning the Lakewood addition from "U" to :'R -1 ". The Mayor declared the Public Hearing open. The Citv Clerk read a letter from the Lakewood Association stating that they had no objection to changing zoning to "R -1" at this time, but wished to go on record with the City Council that at some future date, if conditions warrant, they plan to ask for a higher classification and they hope the City will"be receptive. The Mavor declared the Public Hearing closed. On a motion of Councilman Graves, seconded by Councilman Shipsey, Ordinance No. 243 was finally passed on the following roll call vote: AYES: R. L. Graves, Jr., Donald Q. Miller, Clay P. Davidson, Miss Margaret McNeil, Gerald W. Shipsey NOES: None ABSENT: Ndne 11. At this time the City Council re- considered a request of the Tri- County Mortgage Company for a variance to erect a sign over forty (40) square feet on the Bianchi property adjacent to 101 Highway. Mr. Ralph Westfall, representing Tri- County Mortgage Company, appeared before the City Council appealing the Council's decision of October 17, 1962, iii denying their request to erect a sign of 120 square feet on the Bianchi property. Said sign to be placed for a period of four (4) months, stating that the property was for sale and who was making the development. Mr. Westfall urged that the City Council re- consider their request in the light of its temporary nature of four (4) months. He also stated that state law and City ordinance would allow exception for signs advertising the sale of real estate. Mr. William Houser, City Attorney, stated that the City Council cotild :11m.pose stricter requirements than that of the state and that under the Municipal Code the Building Inspector could not issue permits for any signs over forty (40) square feet. Mr. Houser, City Attorney, continued that the City Council had the power to grant a variance for erection of any sign they so desired. Mr. Westfall argued that the City Ordinance exempted signs selling real estate and only prohibited outdoor advertising signs and structures. He then read Section 8600.2 of the Municipal Code which he interpreted would allow the construction of his sign. On a motion of Councilman Miller, seconded by Councilman Shipsev, that. the applicant's request to erect a'sign of 120 square feet for a period of two (2) months be granted. 1 Lost on the following roll call vote: AYES: Gerald [d. Shipsey, Donald Q. Miller. NOES: Miss Margaret McNeil, R. L. Graves, Jr., Clay P. Davidson ABSENT: None 12. Request of L. J. Morganti for determination by the City Council for exception from curb, gutter and sidewalk requirements on Emily Street adjacent to the Morganti warehouse. The Citv Clerk read the minutes of the joint meeting of the Council and the Planning Commission of October 10, 1962, regarding action taken on the request_ for exception to curb, gutter and sidewalk requirements by L. J. Morganti. -4- Councilman *filler stated that he did not agree that curb and gutters were needed at this location ^as`it would narrow Emily Street and make it difficult to use for trucks to back or side to either the box cars or warehouse. On a motion of Councilman Miller that the City Council allow the tracks to be raised and exempt curb and gutter installation on Emily Street. Motion died for lack of a second. David Romero,City Engineer, stated that curb and gutters would be necessary in the , future for drainage on Emily Street and to hold the street paving, but that their placement would create an extremely narrow street. Councilman Shipsey asked that the matter be held over so the Council can look into the matter. 13. Dropped from agenda. 14. Mayor Davidson read to the City Council a communication from Governor Brown on Civil Defense preparedness urging the City to step up to Civil Defense preparation. That communication is as follows: "We all know that during a time of crisis Civil Defense commands the urgent attention of the public. When the crisis lessens, civil defense tends to become once again a stepchild. Local officials in California government have acted with commendable calm in the recent crisis. Now that this crisis has lessened, all of us in government must show a sense of urgency in pushing ahead our Civil Defense preparedness programs in the realization that the need for preparedness is with us to stay. California's program of Civil Defense is one of the most advanced in the nation. But it must be improved. I have outlined six proposals for pushing our preparedness ahead. I want to bring to your attention those which require your close attention and action. 1. The federal shelter survey, marking, and stocking program has identified space for more than 3 million persons in California. These shelters can be stocked with food, water, medical supplies, and radiation meters as soon as license agreements have been 3igned"mith:•- thei.owneis of the buildings. An additional,-4 million spaces have been identified which will give less shelter from fallout but which might -be effective in an emergency. By requesting that licenses be signed for both public and private buildings, you can do much to accomplish additional fallout protection. 2. Besides developing additional shelter spaces, it is essential to inform the people of their locations and the available stocks of food and water in the shelters. This effort must move forward rapidly through an effective program of public information. In addition, urge thepeople in your communities to read the federal booklett, "Fallout Protection ". 3. I urge you to review your current Civil Defense plans, your alerting procedures and the readiness of emergency personnel and equipment, and to remedy shortcomings where they exist. Cooperating with the state government, you can assure the people of California that all steps are being taken to provide maximum protection and continuation of the services necessary to sustain life in and after an emergency. I cannot urge you strongly enough to take personal action in this important and ' vital field that could affect the lives of all.,our citizens." Mayor Davidson reported to the City Council that as a result of the shelter survey just completed in'the City, that only two (2) buildings qualify as. shelters against nuclear bombs. These shelters are the Court House basement and the basement at the Division of Highways building, and these shelters would protect only 400 persons. Other buildings qualify but require agreement of owners for use. Mayor Davidson continued that the Council is presently preparing the City Hall basement for a Civil Defense Control Center and he would propose a method to reinforce the basement so that it could be safely used forCivil Defense purposes. Mayor Davidson then presented the following letter from Commander Gullickson: -5- "A check has been made with the Engineer in the Disaster Office in reference to the conversion of the City Hall basement into a control center. A false ceiling consisting of 1/2" lead will give us a protective factor of about 150/1; that is, 150 times more radiation fallout outside than inside. This should be sufficient protection in this area. Heavier fallout will, of course, develope some nausea to occupants but will probably not cause any casualties. The other alternative is-to construct a false ceiling with concrete, using pressure methods. ' In order to qualify for Federal funds,-we would be required to build up a protective factor of 1,010 /1 - this will probably cost more than the lead. There is no indication at this time that this need be a crash program,,- -:but we cannot avoid the responsibility of being in a position to direct disaster activities if it becomes necessary in the event of a nuclear war. Many city officials and their families will be required to work in this control center and the population of this city may depend on the survival of the disaster staff to direct disaster operations. The war scare curve goes up and down, depending on the thinking of the Communists. It is possible for this curve to go up and stay up. When that happens, it will be too late to do much construction work." Mayor'Davidson then asked Councilman Graves to report on methods of providing adequate protection for the City Hall basement. Councilman Graves reported on investigations and studies he has made to protect the basement control center from nuclear fallout. Of the several methods presented, he recommended that the City Council place•a 1/2" sheet of lead against the basement ceiling which would give the necessary protection to the control center and then if not needed at a later date the lead could be salvaged and the City receive a return on their investment. He proposed that the City Council retain Hans Mager, Engineer, for a maximum fee of'$300.00 to prepare a report setting forth the method for installation of the lead to the City Hall basement ceiling. Approximate cost of lead is $1.50 square foot, installation - $.50 square foot. Councilman Graves also urged that the City Council should retain an architect to design a complete control center in the City Hall basement to include air conditioning, plumbing, etc., and to make the plans adaptable for use as City Administrative offices during normal periods but construct so that it will be protected for Civil Defense uses. Mayor Davidson stated that under conditions of a nuclear war the City's present Civil Defense planning would be worthless, because there was no adequate control center available protected from fallout. Councilman Miller stated that he did not believe that the City should spend great sums of money for a Civil Defense control center because in the case of a nucleai war there would be no one left to govern. Mayor Davidson stated that our main responsibility is to maintain continuity of government in the case of a disaster and this does not necessarily have to be a Nuclear War but could be fallout as a result of Nuclear testing that is going on all over the world. Our first obligation is to remain operational as long as possible so as to direct the citizens in evacuation if necessary to aid in maintaining order in case of emergency or disaster whatever it may be. Mayor Davidson stated upon question that the material cost for the lead would be approximately $12,273.00. On a motion of Councilman Graves; seconded by Councilman Shipsey, that the City retain Hans Mager as Engineering Consultant to submit detailed plans and specifications for placement of a lead shield in the basement ceiling. Motion carried. Mayor Davidson then brought up for the Council's consideration the completion of the present Civil Defense office and control center in the City Hall basement which has not as yet been - completed although approved in the current budget. Part of the problem is that the construction to date in the Civil Defense office has been done with volunteer labor and does not meet City standards, particularly as far as fire protection regulations are concerned. Mayor Davidson stated that the City Council should decide now how best to proceed with the completion of the Civil Defense office and control center in the City Hall basement. -6- The City Council discussed the problem of completing the present Civil Defense office in the City Hall basement and also the temporary protection which was to be placed around the office by the Rifle Clubs using the basement rifle range to protect•the room and occupants from stray bullets. The City Council was informed that the Rifle Club representatives were going to place as a temporary expedient, inter - locking concrete blocks. Councilman Miller asked that the City Council request from the Planning and Building Department a completed plan meeting all the requirements for the construction of the Civil Defense office. On a motion of Mayor Davidson, seconded by Councilman Shipsey, the Planning and Building Department was instructed to proceed with the completion of the Civil Defense office according to the code and if any block wall is to be constructed for the protection of the office, then a plan be submitted to the Council showing how the block wall will be constructed. Motion carried. Mayor Davidson then asked the City Council if they wished to retain a. consultant to prepare plans for development of the basement for the Civil Defense control center and office space fordual use. Councilman Graves requested that local architects and engineers be requested to submit proposals for this project. On a motion of Councilman Graves, seconded by Councilwoman McNeil, that the City seek proposals from architects and engineers to design dual:.purpose for both Civil Defense and general office use. Motion carried. Councilman Graves was authorized by the City Council to. contact local architects and engineers to see if they wish to prepare a design for dual use of the City Hall basement. The name of John Ross was mentioned, as he had never been retained by the City. Councilman Miller suggested that this consultant, while looking into the ventilating and air conditioning in the basement, also be asked to look into the ventilation of the entire building; as more of the equipment presently existing in the City Hall lacks only duct work to place it in operation. The City Council discussed Councilman Miller's suggestion, one statement being that this would confuse the preparation of plans for the Civil Defense operation. On a motion of Councilman.Miller, seconded by,Councilman McNeil, that the proposal of the architect also include a study for ventilating the entire City Hall building. Motion carried. 15. Councilman Miller requested a report from the Water Superintendent.on the reason forlow water pressure in McAllen Heights Tract as the residents of this area do not have adequate pressure. E. P. Thompson, Water Superintendent, stated that many properties in this tract are over the 460 foot elevation which is above.the area that.caci'.be served by the water system and there will be-time when they will have no water or low pressure. He further stated that the sub - dividers were notified in writing that all properties over 460 feet elevation would be required to provide a pressure pump to provide adequate service. E. P. Thompson continued that to adequately serve this sub - division it would.cost approximately $75,000 of "City expense which includes mains, pumps, takns, etc., to give these residents adequate water service. On a motion of Councilman Miller, seconded by Councilman Graves, that the City Council set up a study meeting with the Water Superintendent for a discussion and review of present conditions of the City water facilities particularly as far as water pressure is concerned. Meeting to be held on November 26, 1962,..at 7:30 P. M. 16. Communication.from..R. D. Baxendale asking the City Council if its present water supply on Dana Street, could -'be!aiade::lar.gei as-. other aeiwdae.l.;is= :inadegnate:.forz the tiewelopmetit`,of as %tfirEnty.i (20 r);.utdt;apattment:- hou3e. 1.962. -7- �1 E. P. Thompson, Water Superintendent, reported on the problems of placing a new water line on Dana Street, which would'be needed to provide adequate service for this property. Referred to meeting of November 26, 1962. 17. Communication from the Bureau of Sanitary Engineering, State Department of Public Health, notifying the City that they are concerned over the use of the water supply from the creeks which receive a minimum chlorinated treatment before distribution, urging that the City consider additional treatment for all water now that plans are being made to construct a new filtration plant. Referred to the Water...Supeiintendent for report to the City Councilmat the November 26, 1962, meeting. 18. Communication from KATY -Radio Station; Mr. Marquardt, General.Manager, notifying the City Council that he is attempting to get additional information on Cable TV and as soon as.studies have been received, he will forward them to.the City Council. Ordered received and filed. 19. City Attorney to present for Council's consideration the CATV Ordinance. Referred to a Public Hearing on November 19, 1962, at 7:40 P. M. 20. Report by R. D. Miller, Administrative Officer, on parking meter revenue from off - street parking lot s Ordered received and filed. 21. Traffic Committee Report of October 30, 1962. 62 -11 -1C The Traffic Committee has studied the request of the Quintana P. T. A. for various moves'to improve traffic conditions in the vicinity of the Quintana School and has the - following recommendations. It is not felt that cross -walks would be too effective and might in fact create more of a hazard except where sidewalks are installed. 'It is therefore recommended that new cross -walk installations be limited to one across Highland west of Patricia. As far as school-zone signs are concerned, the Engineer plans to place such signs both north and south of Craig Way on Patricia. In the near'future,:the Engineer will be contacting the Council for approval to have the remainder of the La Entrada block between Del Norte and ' Foothill completed as far as sidewalks are concerned and also the Patricia block between Foothill and Craig Way. We also plan to have Councilman Graves and Miller contact the Quintana P.T.A. in the near future to attempt to stimulate other sidewalk installations'in the area. The steps above have been discussed with the school principal and seemed to be agreeable with him. On a motion of. Councilman Miller, seconded by Councilman Shipsey, D. Romero, City Engineer was instructed to see that the cross -walks were installed. 62 -11 -2T The Traffic Committee has studied a letter request from Mr. Walter Roselip asking for a cross- walk-across Grand Ave. at Judge O'Reilly's corner, butit is felt that this would create more of a hazard than exists without any cross -walk. We do plan, however, to follow his suggestion and have the Engineer paint double lines near the corner of Grand and Wilson to prevent cars travelling north on Grand and making a left hand turn Ion Wilson from cutting the corner. On a motion of Councilman Miller, seconded by Councilwoman McNeil, approval was made of the recommendation of the Traffic Committee. 62 -11 -3T " The Committee has noted an obstruction to visibility at the southwest corner of Graves and Hope and, if the Council has no objection, the Engineer will take steps to have this condition eliminated. No objections by the City'Council. ' 62 -11 -4T The Traffic Committee has studied a request from the School Superintendent that a bus loading zone be approved on Pismo Street south of the existing green zone on the north side of Pismo west of Nipomo. It is felt that such a zone would be desirable and the Committee recommends.that 45 feet of white bus loading zone be installed at that location. On a motion of Councilman Shipsey, seconded by Councilman Graves, the following resolution was introduced. Resolution No. 1022, a resolution establishing a bus - loading zone on Pismo Street. Passed and adopted on the following roll call vote: AYES: Clay P. Davidson, R. L. Graves, Jr., Miss Margaret McNeil, Donald Q. Miller, Gerald W. Shipsey NOES: None ABSENT: None 62 -11 -5T The Committee has looked at the pattern of green zones and has -gone over the problem with the school principal at Hawthorne School and recommends that 80 feet of green zone be centered in front of the school on Story Street and all other existing green zones on Story Street eliminated. It is also recommended that 65 feet of white bus loading zone be installed on the north side of Branch Street west of the existing green zone which lies directly west of Story. On a motion of Councilman Shipsey, seconded by Councilman Graves, the following resolution was introduced.. Resolution No. 1023, a resolution eliminating existing 1 green zone and establishing a new 12 minute parking zone on Story Street and a bus loading zone on Branch Street. Passed and adopted.on the following roll call vote: AYES: Clay P. Davidson, R. L. Graves, Jr., Miss Margaret McNeil, Donald Q. Miller, Gerald W. Shipsey' NOES: None ABSENT: None it 62 -11 -6T The Traffic Committee has studied a request of one professional man and one resident on Garden between Pismo and Buchon for a two -hour time limit zone biit= without the all night parking prohibition. The Traffic Committee has no-objection to this, and in fact recommends it, but we suggest that the Council first set the matter for Public Bearing and notify the residents in the block of the proposed change. City Clerk was instructed to send out notices that this will be heard by the City Council on November 19,'1962. 62 -11 -7T The Police Chief has called to our attention some confusion over Section 3200.10 of the Municipal Code which provides for 10 minute unmetered parking green zones and another section of the Code which provides for 12 minute zones. It is our suggestion that the 10 minute Section be repealed in the interest of uniformity. On a motion of Councilman Shipsey, seconded by Councilman Miller, the following ordinance was introduced and passed to print. 'Ordinance No. 246, an ordinance repealing Section 3200.10 of the San Luis Obispo Municipal Code. Intr6dneed and passed to print by the following roll call vote: AYES: Clay P. Davidson, R. L. Graves, Jr., Miss Margaret McNeil, Donald Q. Miller, Gerald W. Shipsey NOES: None ABSENT: None Communication from J. G. Baird requesting that the City Council place a yellow school crossing on Johnson Avenue at Sydney Street as vehicles travel on Johnson Street do so with excessive speed and this might give some protection to those children attending Sinshtimer School. On a motion of Councilman Miller, seconded by Councilwoman McNeil, the City Engineer was instructed to place a yellow school crossing crosswalk on both sides of Johnson Avenue•at the intersection with Sydney Street. 22. The following report was received from the City Engineer, D. F. Romero, regarding the street repair program: "Attached is a street repair program priority list as of November 1, 1962, which provides for a total contract construction cost of $481,810.00. This list includes only items which can be efficiently contracted and does not include normal patching and minor repair. The-criteria for setting each priority considered the condition of the street, and the amount of traffic which would benefit by the improvement. The condition of the street was determined by a visual inspection of each street in town, this week, by Mr. Tappa and myself. The type of work recommended is based on our experience and considers the least improvement which we feel will provide a satisfactory relatively permanent repair. As of November 1, we have already expended 76.4% of the monies set up for this year's street program, and will expend a portion of the amount remaining at this evenings Council Meeting, thus if we are to follow the adopted budget, we will have very little money left for street contract work. Our tenative plans have been to let a contract in the late spring when we can be reasonably well assured of good construction weather. If the Council will recall, I requested $259,800.00 for street repair work in my 1962 -63 budget which I felt would provide a reasonable program to catch up with the street deficiencies we have incurred over,the past several years when we have channeled all funds to Whale Rock, and have spent practically nothing on contract street repair. Even this program would not begin to bring our streets up to the proper minimum standards. However, money spent at this time for a seal cost or a PMX blanket may well save a major reconstruction project several years hence, and will probably result in a major overall savings to the tax payer. I would suggest again, as I have many times in the past, that we attempt to budget a ' uniform amount of money annually so that we may program our engineering and inspection work and set up a systematic preventive maintenance program for all streets in the community. In the long run, I believe, the City will realize substantial savings by pursuing this policy, rather than a crash construction program one year, and no improvements for the next several years. If the Council can find funds for a contract program this fall, the Engineering Department can prepare plans and specifications and receive bids by the Council Meeting of November 19, if the plans are limited to blanket or seal coat work, and if I can.assign almost the entire staff to this project. This would allow a contractor to complete the work by the middle of December, probably in advance of heavy rains. I strongly recommend that no reconstruction, remix, or chip seal work be attempted at this.time of yea "r. Blanket work and slurry seal work can be conducted during cool weather and between rains, and would be most suitable for this fall's program. In any event, I feel that it is quite important that we proceed with an ambitious street program at an early date and urge the Council to investigate means of financing this." The following report was received from R. D. Miller, Administrative Officer, regarding availability of monies to augment original = ,.budget: "In connection withitem 22 on the agenda for November 5, namely "Report of City Engineer on status of street repair program," Mayor-Davidson has asked that I' prepare a written report on the availability of monies to augment the original budget. The Council will recall that the current public improvement and betterment budget included $43,800.00 under "Street Program Phase L" for work on Higuera Street,' Jeffrey Drive and on San Luis Drive. It now appears that this work will be done for $7,500 less than anticipated, and the Council has already committed about $3,000 of this for the footpath which is to be attached to the bridge on Foothill Blvd. near Casa Street. This leaves approximately $4,500 available for re- budgeting. In addition. :to this, we have received almost $9,000 in excess revenue in the public improvement and betterment fund from reimbursements, and this money could be budgeted by the Council for street work if it so desired. You will also recall that the P. I. & B. budget did not program use of all anticipated revenues with the thought in mind that the Council might wish to add-- - to the original budget later on. An additional $7,000 could be safely budgeted. In addition to the above which totals $20,500, the public works department may not be able to spend all of-the $40,000 budgeted under P. I & B, for street widenings. I think you could-assume that $10,000 would remain.unspent at the end of the fiscal year-and could be made available for additional,street work. With tax money coming in and, assuming that the Council will authorize the borrowing of $400,000 in anticipation of taxes to meet payments on the sewage treatment plant, I believe the Council could safely go ahead and spend an additional $30,000 for street work if it so desired. We will have to provide additional monies for the traffic signal project in view of the recent ruling by the Division of Highways that we cannot use gas tax monies exclusively. However,-the general fund would probably be able to absorb whatever monies were:needed.for that work." Mayor Davidson presented the following project in order of priority to be applied by the Council for immediate construction-and urged that the City Council proceed immediately with.these four (4).projects so as to get started on some of these streets that are in dire need of repair.: -10- 23 24. 25. PROJECT. TYPE OF WORK LOCATION EST.,OF COST 1 PMK- Blanket Intersection of $1,000 2 PMX- Blanket Foothill, Chorro and Broad Streets 2 PMX- Blanket Intersection of Calif.- & Monterey $500 3 PMX- Blanket Chorro -Marsh to Broad $7,500 4 PMX- Blanket Mill St, Santa Rosa 4 PMX- Blanket. to End_ $2,000 On a motion of Mayor Davidson, seconded by Councilman Miller, the City Engineer was instructed to prepare plans and-specifications and call for-bids for construction for the four recommended projects. Councilman. Graves stated that he was faced.with the problem of being presented with two sets of priorities, one from the City Engineer and the other from the Mayor. Without inspection and comparison, it was difficult to decide which priority was greater and suggested that the City Engineer's priority be accepted. The motion of Mayor Davidson, seconded by Councilman Miller, was withdrawn with the approval of the maker and the second. City Council and staff then discussed the priority report as.recommended by the City Engineer and the Mayor from the City Engineer's report and came up with the following priorities-: PROJECT TYPE OF WORK LOCATION EST. OF COST PMX- Blanket Foothill,,Chorro and $1,000 2 PMX- Blanket Broad Streets. Walnut and Toro St.. $3,000 3 PMX- Blanket Foothill,•California, $5,500 to past Crandall, Carpenter, Foothill to Hathway, Hathway, Carpenter to CaiPoly Rd. .- 4 PMX- Blanket. Mill St. from Santa Rosa to$2,000. Osos and from Broad southerly to End 5 PMX- Blanket. Mill -Osos to Broad St. $2,900 + 6 PMX- Blanket Intersection Monterey $500 and California On a motion of Mayor Davidson, seconded by Councilman Graves, the City Engineer was instructed to prepare plans and specifications.and call for.bids for constructic of the preceeding six (6) projects. Motion carried. For Council's consideration, extra work order No. 1 on the sewage works enlarge- ment was accepted on motion of Councilman Shipsey,'seconded by Councilman Miller and the City Engineer was requested to report final costs on this extra work order when available. , Held over. City Engineer, David Romero, presented his report on amending the procedures for Parking District No. 1 for inclusion of Parking Lot No. 7 in the district was' accepted by the City Council. On"a motion of Councilman Shipsey, seconded by Councilman Miller, the-following resolution was introduced. Resolution No. 1021, a resolution of the City Council of the City of San Luis Obispo declaring its- intention•to modify the acquisitions and improvements of the parking district known as "Parking District No. 1 of the City of San Luis Obispo" by adding additional landscaped off - street parking lot and fixing the time and place for hearing and giving notice thereof. Passed and adopted on the following roll call vote: -11- AYES: Clay P. Davidson, R. L. Graves, Jr., Miss Margaret McNeil, Donald Q. Miller, Gerald W. Shipsey NOES: None ABSENT: None 26. Communication from Mrs. Bilodeau, property owner at 1720 Johnson Avenue, asking that some adjustment be made in the sewer charge at this property as it is a student cooperative house and not occupied in the summer months, except for the cook. Any attention to this matter would be greatly appreciated by her, and she asked some type of adjustment on the sewage bill. The City Council discussed this matter with Co -op Manager, David Kumph and Co -op Finance Officer, Kenneth Lewis, regarding their operation and lease arrangement on this property including occupancy in summer and winter months. Members of the City Council explained the problem of granting exceptions to the Ordinance in relation to other users of the sewage system who would have as valid a reason for special consideration and exception. 7. 8. 29. 30: 1 Mrs. Bilodeau appeared before the City Council urging that some consideration be given these students as their budget is extremely limited and they have to meet their expenses from the cooperative share paid by each student and she would appreciate any consideration given these students. It was moved by Councilman Miller that the request be denied. Motion died for lack of a second. Mayor Davidson suggested that a Council Committee be appointed to study this problem and make recommendations to the Council prior to next summer. . On a motion of Councilman Miller, seconded by Councilwoman McNeil, -the Mayor was instructed to appoint a committee tostudy and make recommendations to the Council prior to summer months. Held over. Held over. Resignation of Mrs. Elizabeth Law as a member of the City Planning Commission :w4;1 accepted with regret. Councilman Graves nominated Joyce Abkin as a member of the Planning Commission to complete the term of Mrs. Law. On a motion of Councilman Graves, seconded by Councilman Miller, Mrs. Joyce Abkin was appointed by the City Council to complete the term of Mrs. Law. Communication from City Planning Commission recommending a change in land use fronting Park Street, Wilson Street,-and Grand Avenue, from "R -1" to . "R -3 ", was considered by the City Council. On a motion of Councilman Graves, seconded by Councilman Miller, the following ordinance.was introduced and passed to print. Ordinance No. 245, an ordinance rezoning property fronting on Park Street., Wilson Street, and Grand Avenue, from "R -1" to "R -3 ". Passed to print on the following roll call vote: AYES: R.L. Graves, Jr. Clay P. Davidson, Miss Margaret McNeil, Donald Q. Miller, Gerald W. Shipsey NOES: None ABSENT: None 31. Held over. 32. On a motion of Councilman Miller, seconded by Councilwoman McNeil, Mayor Davidson, R. L.Graves and Planning Commission Chairman Schwartz were authorized to attend the Mall Conference at Pomona, California, November 16 -17, 1962. 33. Held over. On a motion of Mayor Davidson,.seconded by Councilman Graves, the meeting was adjourned to 7:30 P. M., November 12, 1962. -12-