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HomeMy WebLinkAbout01/09/1963L J 1 Roll Call City Staff SPECIAL CALLED MEETING OF THE CITY COUNCIL January 9, 1963 - 7:30 P. M. CITY HALL Present: Clay P. Davidson, R. L. Graves, Jr., Donald Q. Miller Absent: Miss Margaret McNeil, Gerald W. Shipsey Present: J. W. Abraham, Director-of Planning and Building;:J. H. Fitzpatrick, City Clerk; W. M. Houser, City Attorney; R. D. Miller, Administrativi Officer; D. F. Romero, City Engineer; E. P. Thompson, Water Superintendent. 1. Communication from the City Planning Commission forwarding Resolution No. 10 =63, approving final subdivision map of Tract No. 212, Johnson Highlands No. 3, subject to the following conditions: a. Subdivider shall provide all- weather surface on Flora Street at least twenty four (24) feet in width from the westerly limit of the subdivision to Sydney Street. b. That an exception in the sidewalk requirements be allowed on Lots 1 and 2, Block D. c. Lot 9 of Block D of the previously approved tentative map shall be excepted from the subdivision on the basis that Lot 9 is subdividable, providing that an agreement is met between the City Council and the subdivider regarding the time of construction of curb, gutter and sidewalk and the necessary street widening adjacent to the above mentioned lot abutting Johnson Avenue. Communication from D. F. Romero, City Engineer, setting forth conditions to be included in the subdivision agreement for Tract No. 212, Johnson Highlands No. 3. In addition to the conditions listed by the Planning Commission, the following conditions are established. a. The subdivider shall dedicate to the City a sewer easement a minimum of five (5) feet either side of the proposed sewer line extending from Lot 6, Block A, to the point of connection southerly of the Maher property. b. The subdivider shall be entitled to sewer refunds in accordance with Section 7500 of the San Luis Obispo Municipal Code. In addition to the above requirements,. the subdivider has requested that he be permitted to refund Mr. Sohn for a share of the 12" water line already existing in Flora Street through the length of this subdivision at the time of connection to the main. It has been past City policy to require subdividers to pay their proportionate share of these facilities prior to recording the final map: ;Therefore, this item is referred to the Council. The Planning Commission has requested that an agreement be made between the City Council and the subdivider regarding the improvements to be placed on a large parcel fronting Johnson Avenue, but not included in this subdivision map. The action taken by the Council will be included in the subdivision agreement. D. F. Romero, City Engineer, upon question, of City Council, recommended that the present policy requiring that subdividers pay in advance for all utility facilities prior to recording the final map be continued. After discussion of.City Council, it was agreed that the present City policy should be followed and that all deposits -and payments should be made prior to the filing of the final map. Mayor Davidson asked that the Water Superintendent, E. P. Thompson, review for the City Council the potential water problems that might develop through 'the approval of Tract No. 212; particularly in respect to availability of water and pressure due Po elevation. E. P. Thompson, Water Superintendent, explained that water problem involved in the area east of Johnson Avenue and south of Bishop Street, particularly in regard to inadequate storage and pumping facilities.in the summer months to furnish the residences in the area aUove.descriUed. He estimated that at a cost of approximately $114,000.00 this problem could be temporarily relieved. Further, he stated that this area is presently inadequately served and any additions in this area would only increase this problem. Mavor Davidson stated that the Council. should now consider placing an acreage charge on future development so that storage and transmission facilities may be installed along with the tract development. He stated in discussion that a charge of $230 per acre would appear to be adequate for this purpose. E. P. Thompson, Water Superintendent, stated that a charge of $230 per acre would help zone 3 acquire the basic storage and transmission facilities to handle development in this area. Further, he suggested that any storage or transmission facilities placed in zone 4 should be put in and paid for by the developer and not the City. The reason for this is that due to the topography in the area, it would be extremely expensive and difficult to design adequate transmission facilities and this extra cost should be borne by the persons making the development and not the general water customer. , Mayor Davidson asked the City Council to consider that these outlying areas be made to pay for their improvements as there are areas within the City that have been paying for water service for many years and yet are served by an inadequate system. The City Council discussed ways and means of collecting an acreage charge for future water facility development. They also discussed annexation fees for areas coming into the City and requiring City utilities. Councilman Miller stated that the subdivision under discussion should not come under any new acreage charge, but that he believed that all futuret:subdivision::should be required to deposit sufficient monies for water development and suggested that the Mayor appoint a Council committee to study this matter and make recommendations. E. P. Thompson asked the City Council for more time to study and refine the suggested acreage fee. Councilman Miller asked that the Council go on record at this time that all future subdivisions would have to contribute'.to- expended water facilities. Mayor Davidson asked that the Council authorize him to work with Mr. Thompson and Mr. Houser to prepare a proper ordinance for Council's consideration on this matter. Councilman Miller was included in this committee to study this problem at his request. Councilman Graves suggested that the subdivider of Tract No. 212 be given eighteen (18) months to place curb, gutter and sidewalk on Lot No. 9, Block D of the tentative map, facing Johnson Avenue. W. M. Houser, City Attorney, suggested that the subdivider deed the land necessary for the street widening and be given eighteen (18) months to complete and if not done at that time, the City will complete the improvement and take the money from the construction bond or letter of credit. D. F. Romero, City Engineer, asked that the following conditions be placed on the subdivision agreement for improvement of Lot No. 9 facing Johnson Avenue: The subdivider shall deed street widening across the 145 ft. frontage (shown as Lot 9, Block D on the tentative map) on Johnson Avenue and shall construct the catch basin and curb, gutter and sidewalk across this frontage. The subdivider shall also conduct necessary earthwork to retain these facilities and bring Johnson Avenue to subgrade . The City will extend the major drainage structure under Johnson Avenue to the new back of sidewalk and will place base material and paving across this frontage. It was the common consent of the City Council that the improvement of Lot No. 9 be included ' in the subdivision agreement. D. F. Romero, City Engineer, brought up the matter of drainage on Flora Street which, due to City diversion from other areas, required the subdivider to increase the height of the curb and to construct larger drop inlets and recommended that the City pay the sub- divider for the extra cost required to handle this drainage. Recommendation approved by the City Council. Mr. Romero recommended to the City Council that they accept the final map of Tract No . 212 as it is technically correct and he has approved the engineering. On motion of Councilman Miller, seconded by Councilman Graves, the following Resolution was introduced. Resolution No. 1060, a resolution approving the final map of Tract No. 212. Passed and adopted on the following roll call vote: AYES: Clay P. Davidson, R. L. Graves, Jr., Donald Q. Miller NOES: None ABSENT: Miss Margaret McNeil, Gerald W. Shipsey 2. Communication from the City Planning Commission rorwarding Resolution No. 11 -63, approvi the final subdivision map of Tract No. 278, Laguna Park Homes No. 8, subject to the following conditions: 1. The subdivider shall provide the City with suitable agreement from the San Luis Obispo School Board of Education signifying that portions of Balboa Street presently are under the School District's ownership. Communication from D. F requirements of Tract No, Commission, as follows: Romero, City Engineer, recommending the following subdivision 278 in addition to the requirements placed by the Planning 1. The subdivider shall extend sewer facilities through the subdivision with adequate capacity to handle an ultimate population of 4,500 people north of French Road and west of Laguna Lake. The City will pay for excess capacity above that needed to serve the Johnson and Johe properties after they are developed. Mr. Romero recommended that the final subdivision map be accepted as it is technically correct and he has approved the engineering. On motion of Councilman Graves, seconded by Councilman Miller, the following Resolution was introduced. Resolution No. 1061 , a resolution approving the final map of Tract No. 278. Passed and adopted on the following roll call vote: AYES: Clay P. Davidson, R. L. Graves, Jr., Donald Q. Miller NOES: None ABSENT: Miss Margaret McNeil, Gerald W. Shipsey 3. Request for final acceptance by the City of the off -site improvement in the Johnson Highlands Tract No. 132. D. F. Romero, City Engineer, reported to the City Council that his department had in- spected the subdivision and that it was constructed in accordance with the plans and sub- division agreement and recommended that the City accept the improvements. On motion of Councilman Graves, seconded by Councilman Miller, the following Resolution was introduced. Resolution No. 1062, a resolution accepting the off -site improvements in Tract No. 132. Passed and adopted on the following roll call vote: AYES: Clay P. Davidson, R. L NOES: None ABSENT: Miss Margaret McNeil, Graves, Jr., Donald Q. Miller Gerald W. Shipsey Second consideration by the City Council of the request of R. C. Skinner that the City accept the subdivision improvement in Tract No. 213. D. F. Romero, City Engineer, reported to the City Council that his department had in- spected this subdivision and that all improvements had been placed in accordance with the plans and subdivision agreement and recommended that the City Council accept the off -site improvements in this tract. On motion of Councilman Miller, seconded by Councilman Graves, the following Resolution was introduced. Resolution No. 1063, a resolution accepting the off -site improvements in Tract No. 213. Passed and adopted on the following roll call vote: AYES: Clay P. Davidson, R. L NOES: None ABSENT: Miss Margaret McNeil, Graves, Jr., Donald Q. Miller Gerald W. Shipsey Communication from R. C. Skinner requesting acceptance by the City of the subdivision improvement in Tract No. 262. Order held over in accordance with City policy. At this time the City Council considered the proposals from architectural firms for pro - fessional services in connection with theproposed development of the Mission Plaza. J. H. Fitzpatrick, City Clerk, reported that proposals had been received from the following. 1. John Badgley 2. John R. Ross and Associates 3. Smith and Williams, Architects George Ikenoyama from John Badgley's office appeared before the City Council compli- menting the Council for taking this forward step in planning for the City and thanking the City Council for being allowed to present a proposal for this project and that their firm would do a good job for the City if the contract was awarded to them, and further, that the City would be proud of the work when it was completed. Councilman Graves stated that he believed that based on the experience and staff available to Smith and Williams, architects, that the City will benefit greatly from their design as they are very well qualified to do this work and further, that their experience with this type of project and their knowledge of availability of State and Federal funds would help this project immeasurably. Further, Councilman Graves stated that he believed the local architectural firms would benefit from this development as other properties are developed in this area due to the Mission Plaza development. On motion of Councilman Graves, seconded by Councilman Miller that the proposal of Smith and Williams be accepted. Motion carried. Councilman Miller agreed that this firm is well qualified and have had experience working with the Federal Government on this type of project and knowledge of funds that would be available to the City. Mayor Davidson also stated that he was in favor of Smith and Williams as he was impressed with the firm's representatives and their ability to get the program done. Councilman Milleragreed that local firms of architects would benefit from developments generated from the overall Plaza development which should cause many of the adjacent property owners to remodel their properties. January 9, 1963 f 7. R. D. Miller, Administrative Officer strongly recommended to the City Council that Stone and Youngberg, financial consultants, be retained in order to review the architect's proposal so that all financial arrangements can be carried along with the design of the Plaza and urged that the financial consultants be hired at the same time as the architects. On motion of Councilman Miller, seconded by Councilman Graves that the CityCouncil accept the proposal from Stone & Youngberg to act as financial consultants for the Mission Plaza development. Motion carried. 8. On motion of Councilman Miller, seconded by Councilman Graves, the following Ordinance was introduced for final passage. Ordinance No.. 249 (1.962 .Series) , an. ordinance modifying Ordinance No. 86 (1958 Series) to provide for additional acquisitions and im- provements for Parking District No. 1. Finally passed on the following roll call vote: AYES: Clay P. Davidson, R. L. Graves, Jr., Donald Q. Miller NOES: None ABSENT: Miss Margaret McNeil, Gerald W. Shipsey 9. Councilman Graves brought to the Council's attention an error in a report in the Telegram - Tribune on January 8, 1963 regarding action taken by the City Council on January 7, 1963 regarding sidewalk improvement at 124 Highland Drive. 10. On motion of Councilman Miller, seconded by Councilman Graves, the following Resolution was introduced. Resolution No. 1053 (1963 Series), a Resolution increasing the 1962 -63 Budget (Account No. 211.21, Skinner Inspection Fees No. 8 be added to the City Engineer's budget in the amount of $1, 620.00) . Passed and adopted on the following roll call vote: AYES: Clay P. Davidson, R. L. Graves, Jr., Donald Q. Miller NOES: None ABSENT: Miss Margaret McNeil, Gerald W. Shipsey 11. W. M. Houser, City Attorney, reported to theCity Council on discussion held with repre- sentatives of the State of California regarding the Cal Poly agreement for the sewer plant enlargement project and the contribution to its construction by the City Council. Mr. Lou Heinzer, State Department of Finance, had requested that the agreement should give the State a definite period of time that the State should have capacity rights in the City's plant. Mr. Heiner suggested a term of 50 years with a 50 year option, or 40 years with a 40 year option. Mr. Houser explained that he informed Mr. Heinzer that the plant is made up of many components with varying terms of useful life and that the City should not be in the position of guaranteeing capacity for any definite period, that the State, in purchasing capacity rights, should have those rights for the useful life of the treatment facilities regardless of whether such useful life was longer or shorter than the suggested guaranteed periods. Mr. Houser explained to the Council that this was similar to the Whale Rock Project, that ' no parry was guaranteeing to any other party how long the useful life of the Dam or transmission facilities would be. The Council agreed that the City should not grant capacity rights for any definite periods of time. The State also requested a change in the wording regarding the effective date of the new treatment rate, which was agreeable to Mr. Houser, Mr. Romero and the Council. On motion of Councilman Miller, seconded by Councilman Graves, the meeting was adjourned. I APPROVED the 21st day of January, 1963. F ZPATRICK CITY CLERK January 9, 1963 r,