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HomeMy WebLinkAbout10/04/1965Roll Call MINUTES REGULAR MEETING OF CITY COUNCIL October 4, 1965 - 7:00 P.M. CITY HALL Present: Emmons-Blake, Frank Gallagher, Donald Q. Miller, Arthur F. Spring, Clell W.- Whelchel City Staff ! Present P: Chapman, Director of Planning and Building; J: H. Fitzpatrick, City Clerk; W.-Flory, Superintendent of Parks & Recreation; W. M. Houser, City Attorney; R. D. Miller, Administrative Officer; D. F. Romero;.City Engineer; L. Schlobohm, Fire Chief; W. Schofield, Police Chief; E. P. Thompson, Water Superintendent. On motion of Councilman Gallagher, seconded by Councilman Spring, the-minutes of the meetings of September 7, 20 and 27, '1965 were approved.' On motion of Councilman Gallagher, seconded by Councilman Spring, claims against the City for the month of October 1965 were approved subject to the approval of the Administrative Officer. 1. The following communication received from Mr. D. F. Romero, City Engineer, reported that the Sidewalk'Financing Program Fund had been depleted due primarily to the large projects on Sandercock and High Streets. He requested that the City Council add to this fund so that the sidewalk construction can continue. Mr. R. D. Miller recommends to the Council that the Sidewalk Construction Account be increased by $10,000. On motion of Councilman Blake, seconded by Councilman Gallagher, the following resolution was introduced. Resolution No.,1483, (1965 Series),'a resolution increasing the 1965 -66 budget Account No. 250.1, Sidewalk Construction by $10,000. Passed and adopted on the following roll call vote: AYES: Emmons Blake, Frank Gallagher, Arthur F. Spring, Donald Q. Miller, Clell W. Whelchel NOES: None ABSENT: None 2. Mr. D. F. Romero; City Engineer, presented a communication to the City Council regarding the design of the sewer and water line improvements along Broad Street to serve the industrial area. Mr. Romero explained what facilities were being designed, their starting point and the extent of service. Mr. Romero stated that he would need Council guidance on the cost to be billed against Young Brothers and any new industry when they wish to connect to the new sewer and water facility. Mr. Romero stated that the figures can be computed after the Council makes the following basic policy decisions: a. Will,connections•to the new water and sewer facility require reimburse - ment.to the City? •If so, will this reimbursement be on the basis of an area charge against all acreage which will benefit? Will a frontage charge also be required? b. Will properties which connect to the new faci=lities be asked to share a portion of the Yoakum lift station and the Johnson trunk facilities! The City provided excess capacity in each of these facilities at its own cost. c. Will the City require that installation of-sewer main facilities be made at the cost of the'applicant and that engineering work on these facilities be initiated by the applicant? Will the City pay for excess capacity for a sewer installation made by the applicant? City Council Minutes October 4, 1965 Page 2 The City Council discussed the three matters brought up by the City Engineer and by common consent of the Council told Mr. Romero to proceed on the basis of affirmative answers to questions a and b and instructed him to design and let to bid the sewer main facilities in addition to the facilities already approved. The City will act as banker and be reimbursed at a later date as other persons connect to the sewer. Mr. Romero stated that plans and specifications for the water line and sewer force main, pump station and sewer collection system on Edna Road will be ready for the Council's consideration at the October 18, 1965 meeting. 3. Mr. Romero, City Engineer, brought to the Council's attention the fact that several months ago the City had abandoned that portion of Osos Street west from Olive Street to Stenner Creek retaining a drainage easement for use by the City. Mr. Romero stated that since this action by the Council, the property owners adjacent to that portion of Osos Street being abandoned requested that the easement be taken off their property and at their expense they would construct the necessary drainage structures to run the drainage parallel to Olive Street to Stenner Creek. Mr. Romero stated he had no objection to this plan and recommended to the City Council that the.drainage easement be taken off the street upon completion of the replacement drainage facility. Mr. W. M. Houser, City Attorney, told the Council that if they wish to proceed on this basis that they should authorize the granting of a quitclaim deed abandoning the easement on Osos Street. On motion of Councilman Gallagher, seconded by Councilman Spring, the .following resolution was introduced. A resolution authorizing the Mayor to grant a quit- claim deed of the easement on Osos Street. Passed and adopted on the following roll call vote.: 1 AYES: Emmons Blake, Frank Gallagher, Arthur F. Spring, Donald Q. Miller, Clell W. Whelchel NOES: None ABSENT: None 4. A. Discussion by the Council of the report of the Administrative Officer comparing costs of the Planning and Building Department of the past six years, and B. Report from the Planning Director on plan checking procedures. and fee structures in other communities were ordered referred to the Council Study Session of October 20, 1965., 5. Communication from Mr. W. E. Flory, _,Director, Parks and Recreation Department, stating that the Parks Department was concerned when street trees were planted in the planting strips between the curb and sidewalk providing limited space for street trees. Mr. Flory reported that due to the insufficient amount of space, tree selection is restricted and also trunk development is not given an opportunity for free growth. Mr. Flory suggested that the City Council should consider requiring that the curb and gutter and sidewalk be constructed in one unit and require planting of trees behind the sidewalk either in the public area or private property. He stated he felt that this type of planning would allow for better growth and give the impression of wider streets and possibly the property owners would attempt to take care of the trees if they felt the trees were on.their property. Mr. Flory recommended to the City Council that if they agreed in general with his proposal, that his report be presented to the Planning Commission, Park and Recreation Commission and Public Works Department for study and final recommenda- tion to the City Council. 1 1 1 City Council Minutes October 4, 1965 Page 3 On motion of Councilman Blake, seconded by Councilman Miller, the recommendation was approved and the Departments requested to study the matter and make a joint recommendation to the City Council. Motion carried. 6. Communication from the Planning Commission recommending that the City Council change the name of that portion of Santa Lucia Street between Foothill and Cerro Romauldo be renamed Jeffrey Drive. The matter was held over and the City Clerk was instructed to write to the property owners and residents-of Santa Lucia and explain what the Council had in mind and the reason for the name change. 7. Mr. R. D. Miller, Administrative Officer, reported to the City Council the status on the proposed Highland Drive Extension. In talking with Cal Poly, it was evident that the previous City proposal for connection with North Chorro had not been well reviewed, for one.thing, because of the congestion it would cause at Chorro and Foothill. If Highland were to connect with Santa Rosa, signals would have to be built by someone. Another possibility might be the extension of Westmont from Highway 1 since there was an existing access at that location. The next step on Highland should probably be a tracer letter to Cal Poly to determine the status. On motion of Councilman Miller, seconded by Councilman Spring, the Mayor was authorized to write a letter to the President of Cal Poly to see what conclusion could be arrived at on the extension of Highland Drive. At this time the City Council also discussed the possible future extension of Westmont Drive through the Flagg property.to connect with the Ferrini Development. -Mr. Chapman, Planning Director, reported that Mr. Flagg was bringing in.a new map of tract 125 which included the area under discussion, but that no provisions were being made to extend Westmont Drive through to the Ferrini Tract. On motion of Councilman Spring, seconded by Councilman Miller, the Planning Commission was instructed to require the development of Tract 125 to extend Westmont Drive westerly to the Ferrini Tract. Motion carried. 8. Discussion by the City Council of establishing a policy on employees doing outside teaching was referred to a Council Study Session of October 20, 1965. 9. Discussion by the City Council of establishing a policy of a council member sitting in on all employee interviews was referred to a Study Session of October 20, 1965. 10. Council consideration of a requirement that all City employees be American Citizens was referred to the Council Study Session of October 20, 1965, on the following vote: AYES: Emmons Blake, Donald Q. Miller, Clell W. Whelchel NOES: Frank Gallagher, Arthur F. Spring ABSENT: None 11. Discussion by the City Council of requesting Stone and Youngberg Financial Consultants to prepare a report on the steps to be taken to enlarge the present parking district and /or sell more bonds for additional parking was ordered held over. 17.• Communication from the Division of Highways notifying the City Council that the California Highway Commission had adopted route 5 -A for the realignment of Highway No. 1 from Pennington Creek to 101 Highway to Marsh Street and asking for any additional comments by the City Council. On motion of Mayor Whelchel, seconded by Councilman Gallagher, the following resolution was introduced. Resolution No. 1485, a resolution approving route 5 -A relocation of State Highway No. 1. City Council Minutes October 4, 1965 Page 4 Passed and adopted on the following roll call vote: AYES: Emmons•Blake, Frank Gallagher, Arthur F. Spring, Donald Q. Miller, Clell W. Whelchel NOES: None ABSENT: None 12. At this time the City Council held a public hearing on Resolution No. 1477, , a resolution giving notice of proposed annexation of property designated Lamoro Company #1. Mayor Whelchel declared the public hearing open. There being no one to appear before the Council-regarding this matter, Mayor Whelchel declared the public hearing closed. On motion of Councilman Blake, seconded by Councilman Miller, the following resolution was introduced. Resolution No. 1480, a resolution approving the annexation of the Lamoro Company #1 parcel. Passed and adopted on the following roll call vote: AYES: Emmons Blake, Frank Gallagher, Arthur F. Spring, Donald Q. Miller, Clell W. Whelchel NOES: None ABSENT: None 13. At this time the City Council held a public hearing on Resolution No. 1473, a resolution of intention to abandon a portion of Motley Street. Mr. D. F. Romero, City Engineer, explained what was being abandoned and the recommenda- tion of the Planning Commission. Mayor Whelchel declared the public hearing open. No one appeared before the Council. Mayor Whelchel declared the public hearing closed. On motion of Councilman Gallagher, seconded by Councilman Spring, the following resolution was introduced. Resolution No. 1479, a resolution abandoning a portion of Motley Street. Passed and adopted-on the following-roll call vote: AYES: Emmons Blake, Frank Gallagher, Arthur F. Spring, Donald Q. Miller, Clell W. Whelchel NOES: None ABSENT: None 14. At this time the City Council held a public hearing on the report of the Superintendent of Streets regarding construction costs for installation of curb, gutter and sidewalk under the 1911 Improvement Act and Ordinance No. 257. A. Under provision of the 1911 Street Improvement Act , C. H. & B. J. McBride 150 N. California Blvd. $375.00 Property owner has requested 3 year option on payment. On motion of Councilman Miller, seconded by Councilman Spring, the following resolution was introduced. Resolution No. 1481, a resolution under the 1911 Act. 1 City Council Minutes October 4, 1965 Page 5 Passed and adopted on the following roll call vote: AYES: Emmons Blake, Frank Gallagher, Arthur F. Spring, Donald Q. Miller, Clell W. Whelchel NOES: None ABSENT: None B. Under provisions of Ordinance No. 257. D. C. & J. P. Chase - D. C. & J. P. Chase County of San Luis Obispo R. W. & M. S. Goodell J. E. Hardie F. McCord L. L. Villa 735 & 745 Grand Avenue $ 332.00 323 Grand Avenue 265.00 801 Grand Avenue 347.00 1453 Lizzie Street 95.00 123 Crandall Way 901.00 1831 Fixlini Street (Lizzie side) 185.00 470 Grand Avenue 318.30 The following property owners wish the three (3) year payment option: C. E. & E. E. Allen 1824 Hayes Street 273.00 Pearl Frissen 210 Grand Avenue 210.00 J. P. & F. J. Jones 155 Carpenter 1,722.00 S. & B. S. Schauermann 250 Grand Avenue 158.00 M. E. Smith 1292 Foothill 728.00 A. A. Vandam 1822 Johnson (Lizzie St. side) 1,095.00 On motion of Councilman Spring, seconded by Councilman Gallagher, the following resolution was introduced. Resolution No. 1482, a resolution confirming costs of sidewalks constructed pursuant to the Municipal Code. Passed and adopted on the following roll call vote: AYES: Emmons Blake, Frank Gallagher, Arthur F. Spring, Donald Q. Miller, Clell W. Whelchel NOES: None ABSENT: None Mayor Whelchel declared a recess -at 8:50 P.M. The meeting reconvened at 9:00 P.M. with all Councilmen present. 18. Communication from.Mr. 0. J. Gullickson, Deputy Director of Civil Defense, requesting that the City Council appoint a Civil Defense and Disaster Advisory Committee to aid him in dissemination of Civil Defense information and procedures to the public. On motion of Councilman Miller, seconded by Councilman Blake, the recommendation was accepted and Mr. Gullickson was asked to submit a list of possible nominees for this Committee. 19. Proposal from Mr. Milton E. Willeford, CPA, to perform auditing services for the City of San Luis Obispo for the fiscal year ending June 30, 1966. On motion of Councilman Miller, seconded by Councilman Gallagher, Council accepted the proposal and authorized Mayor Whelchel to sign the contract on behalf of the City. Motion carried. 15. Communication from the Sinsheimer PTA requesting that the City Council consider the assignment of a crossing guard at Johnson Avenue and Laurel Lane and Johnson Avenue and Sydney Street for the protection of the children using these crossings to go to school. The PTA stated that Johnson Avenue was an extremely high speed street and with the widening going on at this time traffic and speed are increasing and they feel the City Council should protect the children with crossing guards. Communication from the San Luis Obispo School District requesting that the City Council consider the provision of crossing guards at Johnson Avenue and Laurel City Council Minutes October 4, 1965 Page 6 Lane and at Johnson Avenue and Sydney Street. The School Board asks this consideration due to both increased traffic and elementary students in this area making it highly desirable to establish additional safety precautions at these two intersections. Councilman Miller suggested that if crossing guards were placed as requested by the School District and PTA that the School District be asked to pay a portion of the cost for the crossing guard personnel. Mrs. Kent, 3145 Flora Street, appeared before the City Council on behalf of the PTA's request for crossing guards and expanded on the problems of children using these crossings to attend Sinsheimer School. Mr. Romero, City Engineer, explained to the Council and to the public the procedures recommended for the.placement of crossing guards and other school protection devices. Mr. Houser, City Attorney, was requested by the City Council to look into the State Law and see if the School District could participate in the cost of paying for crossing guards. A number of parents of school children attending Sinsheimer School appeared before the City Council on behalf of their request for placing crossing guards at both the Sydney and Laurel Lane intersections with Johnson Avenue. On motion of Councilman Blake, seconded by Mayor Whelchel, that the matter of crossing guards on Johnson Avenue be referred to the Traffic Committee for study and recommendation was _defeated on-the following roll call vote. . AYES: Clell W. Whelchel, Emmons Blake NOES: Frank Gallagher, Donald Q. Miller, Arthur F. Spring ABSENT: None On motion of Councilman Spring, seconded by Councilman Miller, that the City be authorized to add a crossing guard at the intersection of Sydney and Johnson Avenue and that the crossing guards for Laurel Lane and Johnson Avenue be held over for further study. Motion carried. 16. Petition from the residents of Ann Arbor Estates Tract requesting that the City Council require the completion of the Tract so that the maintenance of the streets may be taken over by the.City. Mr. Romero, City Engineer, explained to the Council the fact that the City normally does not do any maintenance.in a tract until it has finally been accepted by the City and that the City has not accepted this tract as it is partially incomplete. However, the City is.protected by having a contract bond and could force the completion of the Tract. The City Council discussed with some of the residents who were present, the problems that have arisen with this Tract and hoped to be able to force the developer to complete it as soon as possible. On motion of Councilman Miller, seconded by Councilman Blake, the City Engineer was instructed to clean the streets on a one time basis only on the areas where people are living and that the City Engineer notify the subdivider to complete the subdivision by February 5, 1966 or the City will file against the bond and complete the Tract itself. 20. Mr. Romero, City Engineer, presented for the Councils consideration plans and specifications for the west side of .Ferrini Road widening between Foothill and Cerro Romauldo. On motion of Councilman Gallagher, seconded by Councilman Miller, the plans and specifications were approved and the City Engineer was authorized to call for bids. 21. On. motion of Councilman Miller, seconded by Councilman Gallagher, the audit reports for the year ending June 30, 1965 including separate reports for the Water and Sewer Bond Operations and Parking District No. 1 were ordered, received and filed. 1 1 1 1 City Council Minutes October 4, 1965 Page 7 22. At this time the City Council considered the adoption of Resolution No. 1478, (1965 Series), a resolution increasing the 1965 -66 budget by $1,800 for the Visitors and Convention Bureau, $5,000 for the Fiesta, and $2,500 for Christmas lighting. On motion of Councilman Spring, seconded by Councilman Gallagher, the resolution was introduced and was passed and adopted on the following roll call vote. AYES: Frank Gallagher; Emmons Blake, Arthur F. Spring, Clell W. Whelchel NOES: Donald Q. Miller ABSENT: None 23. A. On motion of Councilman Miller, seconded by Councilman Gallagher, the following resolution was introduced. - Resolution No. 1486, a resolution determining unpaid assessments and providing for issuance of bonds for the Lower Higuera Street Assessment District. Passed and adopted on the following roll call vote: AYES: Frank Gallagher, Donald Q. Miller, Emmons Blake, Arthur F. Spring, Clell W. Whelchel NOES: None ABSENT: None B. On motion of Councilman Miller, seconded by Councilman Gallagher, the following resolution was introduced. Resolution No. 1487, a resolution calling..for bids on sale of improvement bonds for the Lower Higuera Street Assessment Project. Passed and adopted on the following roll call vote: AYES: Emmons Blake, Frank Gallagher, Arthur F. Spring, Donald Q. Miller, Clell W. Whelchel NOES: None . ABSENT: None 24. On motion of Councilman Gallagher, seconded by Councilman Blake, the following contract payments were approved and ordered paid including Change No. 1 on the Foothill Culvert Extension.. Motion carried. BURKE CONSTRUCTION:COMPANY Augusta Street Extension C. S. CONSTRUCTION COMPANY High Street Reconstruction and Water Main C. S. CONSTRUCTION COMPANY Sandercock Street Reconstruction and Water Main MADONNA CONSTRUCTION COMPANY Foothill Culvert Extension - North Side WEST COAST CONSTRUCTION CO. Storm Drain - Beebee & South Est. #2 (70% complete) $7,437.60 Est. #2 (28% complete) 99256.77 Est. #3 (72% complete) 25,395.25 Est. #3 (100% complete) 915.41 Est. A (Final) Change Order No. 1 602.91 Est. #2 (25% complete) 4,584.06 25. On motion of Councilman Gallagher, seconded by Councilman Miller, the following salary step increases.were approved. Motion carried. City Council Minutes October 4, 1965 Page 8 BROWN, David L., Police Officer, from Step 3 at $535 to Step 4 at. $565 per month, effective November 1, 1965. DELLA BITTA, Jack, Maintenance Man II, from Step 3 at $455 to Step 4 at $480 per month, effective November 1, 1965. GINGG, Thomas P., Civil Engineering Assistant I. from Step 4 at $652 to Step 5 at $690 per month, effective November 1, 1965. GOODMAN, Frederic W., Police Officer, from Step 4 at $565 to Step 5 1 at $600 per month, effective October 1, 1965. KALICICKI, Robert C. Jr., Police Officer, from Step 3 at $535 to Step 4 at $565 per month, effective November 1, 1965. MORRISSEY, Winston.B., Police Officer, from Step 3 at $535 to Step 4 at $565 per month, effective November 1, 1965. MUNSON, Cheryl,J., Typist -Clerk II, from Step 2 at $345 to Step 3 at $365 per month, effective November 1, 1965: THOMPSON, Viki, Drafting Aid, from Step 2 at $395 to Step 3 at $417 per month, effective October 1, 1965. VENTURELLA, Ann S., Typist -Clerk II, from Step 3 at $365 to Step 4 at $385 per month, effective October 1, 1965. 26. The following bids were received to top, balance and cut out dead wood from trees on Madonna Road. CONTRACTORS 1. DAVEY TREE SURGERY 2. LAYTON TREE SERVICE 845 Pearl P. 0. Box 634 Arroyo Grande, Cal. Atascadero, Cal. ALTERNATE "A" , Top 17 and remove 13 trees $3,902.00 $5,172.00 ALTERNATE "B" Remove 30 trees 4,944.00 3,956.00 Mr. Romero, City Engineer, recommended that the low bid of Layton Tree Service for Alternate "B" be accepted. On motion of.-Councilman Gallagher,.seconded by Councilman Miller, the bid was awarded to Layton Tree Service Alternate "B ".- Motion carried. Councilman Blake voting no. 27. The following bids were received for furnishing a pneumatic -tired tractor to the City of San Luis Obispo. 1. Farmers Hardware & Equipment San Luis Obispo Case 530 Construction King 14.9 x 24 - 6 Ply Non Directional Tires 7.699.95 2. Coast Hardware & Equipment San Luis Obispo Alternate A Allis Chalmers.I 60 with Power Director & 8 Speeds Forward and 2 Reverse 80139.11 Alternate B Allis Chalmers I 60 with 4 Speeds Forward & Reverse and with Shuttle Clutch 7,696.76 Ll