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HomeMy WebLinkAbout06/03/1975Pledge Roll Call City Staff MINUTES ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, JUNE 3, 1975 - 12:10 p.m. CITY HALL PRESENT: Myron Graham, T. Keith Gurnee, Steven Petterson and Mayor Kenneth E. Schwartz ABSENT: Jesse Norris PRESENT: J.H. Fitzpatrick, City Clerk; R.D. Miller, Administrative Officer; A.J. Shaw, City Attorney; Wayne Peterson, City Engineer ----------------------------------------------------------------------------- 12. Memorandum from Wayne Peterson, City Engineer, informing the City Council that as a part of the 1975 76 budget, a request was being made for a study of the water treatment and distribution system. He stated the engineering staff had prepared a request for proposals for the Council's consideration. The project had been divided into four phases as follows: Phase I: Review and make recommendations on City Water System Design Criteria. Phase II: Review of existing treatment facilities and sources of supply and develop a plan for the orderly expansion of Phase III: the treatment facilities. Preparation of.a water storage and distribution master ' plan. Phase IV: Analysis of assets, fiscal operation and the development of new customer service rates. He continued that the importance of utilizing proper design criteria was highly important to insure that the City did not waste money in unnecessary oversizing, or conversely, inconvenience or endanger areas which might be subjected to periodic inadequate water pressures if lines were undersized. Phase I would add the option of a widely experienced consultant to the staff's efforts toward achieving such proper design criteria at an estimated cost of $1,000. Phase II would enable the City to begin planning for the expansion of the City's water treatment capabilities and to properly stage that expansion whether it be improvements to existing plant, additions thereto, or a new treatment facility. The City Council's direction as to choice, or choices of alternative supplies would be solicited for the consultant's guidance in this study phase. Phase III would provide the City with vital information for improving and expanding the City's water storage and distribution system in an efficient and orderly program. In addition, it would provide determinations now mandated by Ordinance No. 604 -A for which the City does not presently have sufficient information. , Phase IV would provide the water rate study which the Citizens Advisory Committee had recommended. The rates resulting therefrom would allow the water utility to become self- supporting and remain so even as future capital improvements, such as the expansion of treatment facilities, became necessary. For the Council's information, staff had contacted several engineers regard- ing this proposed study, and they believed that the entire program could be accomplished for approximately $50,000. Authorization by the City Council was requested to proceed with formal requests for proposals from qualified consulting engineers to perform these studies. City Council Minutes June 3, 1975 Page 2 Finally, since the completion of this work would take many months, and inasmuch as there was no question about the City's present water rate being low for the solvency of the water utility, it was recommended that an immediate increase in the City's basic water rates be authorized by the City Council, such rates to be revised when the results of Phase IV of this study became available. The present rate had not been changed since 1968 and in view of the general trend in the economy as well as the considerable capital outlays for water improvements financed by the general fund in recent years it was recommended that the City's basic water service rates be increased by 20 percent as soon as- possible. The recommendation was continued to the meeting of June 9, 1975 so that the City Council would have an opportunity to study the proposal. 14. Memorandum from David Williamson, Assistant Administrative Officer, regarding staff responsibility for administering the Jenks & Adamson contract for sewage treatment facilities and recommended that D.F. Romero, Public Services Director, be designated as project manager for the project with assistance from Mr. Mote until completion of phase I of the study. Mr. Mote should be designated as project manager for the beginning of phase II until completion of the project, with Mr. Romero or a designated member of his department to assist Mr. Mote from the beginning of phase II until the project was completed. The Chief Treatment Plant Operator, Mr. Frank Reed, would be involved in reviewing plans and specifications. Dave Williamson continued, that as a general comment, he felt it was essential that members of different departments serve on project teams for projects like this which would affect more than one department. In this way, the team concept would provide for an exchange of ideas from different points of view. In this case, responsibility for a project, such as the Jenks $ Adamson contract, would normally be the responsibility of the engineering division of the Community Development Department. However, members of the Public Services Department would serve on the project team to insure that field experience was considered when making decisions on specifications for equip- ' ment, operating methods, and site design and layout. The City Council in general accepted the recommendation and ordered that the Administrative Officer implement and get this project moving. 15. Memorandum from Wayne Peterson, City Engineer, forwarding an agree- ment for the Council's consideration to hire a consultant to prepare an environmental impact statement on the Santa Rosa Street Widening, FAU project, Monterey Street to Walnut Street. The EIS must meet the requirements of the City's EIR guidelines and those of the United States Department of Transportation, Federal Aid Highway Program, and the California Environmental Quality Act of 1970 as amended. The City received four responses to its request for proposals, and Jennings, Bartlett F Associates was the only firm responding that had experience preparing EIS reports for FAU projects. The cost of this consultant work would be based on time and material with a maximum charge of $4,500. This charge included 100 copies of the EIS for distribution. On motion of Councilman Graham, seconded by Councilman Gurnee the Mayor was authorized to sign the agreement with Jennings, Bartlett 4 Associates on behalf of the City. Motion carried on the following roll call vote: AYES: Councilmen Graham and Gurnee and Mayor Schwartz NOES: Councilman Petterson ABSENT: Councilman Norris A. . The City Council then continued their study of the 1975/76 proposed budget beginning with Page 198 through Page 252, inclusive. B. The City Council adjourned to Executive Session. City Council Minutes June 3, 1975 Page 3 C. The meeting adjourned on motion of Councilman Petterson, seconded by Councilman Gurnee to Wednesday, June 4, 1975 at 12:10 p.m. Motion carried. APPROVED: October 6, 1975 ,;Of.-FirEpatTick, City Clerk MINUTES ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO JUNE 4, 1975 - 12:15 p.m. CONFERENCE ROOM, CITY HALL- Pledge Roll Call City Staff PRESENT: Myron Graham, T. Keith Gurnee, Jesse Norris, Steven Petterson, and Mayor Kenneth E. Schwartz ABSENT: None PRESENT: J.H. Fitzpatrick, City Clerk; R.D. Miller, City Administrative Officer; A.J. Shaw, Jr., City Attorney ---------------------------------------------------------------------------------- 1. The City Council adjourned to Executive Session. 2. The City Council reconvened in regular adjourned session at 12:20 p.m. , 3. At this time the City Council continued their study of the preliminary budget for 1975/76, reviewing with members of the Human Relations Commission (Walt Lambert, Pat Barlow and Orloff Miller) their request for funds for Social Services paid for by the City. The Human Relations Commission members present reviewed their request for Family Services, Hotline and Grass Roots II. 4. The City Council then reviewed the detailed budget from the Promotional Coordinating Committee with allocation within the guidelines developed by the City Council. S. On motion of Councilman Graham, seconded by Councilman Petterson the meeting adjourned to 7:30 p.m., Monday, June 9, 1975. APPROVED: October 6, 1975 / zpatrick, City Clerk LI