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Home My WebLink About08/12/19751 1 1 MINUTES. ADJOURNED MEETING.OF.THE..CITY COUNCIL CITY OF SAN .LUIS`__OBISPO AUGUST 12, 1975.- 12:15 p.m. COUNCIL CHAMBERS, CITY HALL Pledge Roll Call PRESENT: Myron.Graham,.T. K..Gurnee, S. Petterson and Kenneth E.'Schwartz ABSENT:... J. E. Norris City Staff PRESENT:_ J. H.-.Fitzpatrick,-City-::Clerk;-R. D. Miller, City Administrative'.Officer;.A.- J..Shaw,.:Jr., City Attorney 1. The City-Council appointed:Paul.Landell...to . be.staff representative to.the_Zone..9. Advisory .Board._with..Robert_Strong.as. staff alternate with Councilman..Myron_J.._..Graham to be the City Council's representative. 2. The City Council continued:their.discussion of ways to improve the management at City.Hall as recommended by.the Council Subcommittee, starting with.J:.H....Fitzpatrick,..by relieving him of the responsibilities of.Director of Finance.for_the ::City -and assigning him new�and- additional ' responsibilities as.- City.Clerk,..workiiigidirO-ctly for the City Council.. On motion..of..Mayor.. Schwartz ,.�.seconded_by..Couricilman Gurnee,.the following resolution. was. introduced:. .:RESOLUTION "..NO.' - 2860`(1975 Series), a resolution of._the_Council.of,.the City..of..San Luis - Obispo separating the offices of..City.Clerk and :.Finance. Director.,- providing additional duties for.the office.of:City,Clerk, and. appointing- Jean.Fitzpatrick as.City Clerk with. certain: duties .of.the.Treasurer's.Office. BE'. IT.RESOLVED_by the Council of-the-City of.San Luis Obispo as follows: 1. - The, combined _.position...of..City..Clerk - Finance Director is hereby.abolishea- .and_two_ .'new -. and _separate...positions.entitled ..City. Clerk and Finance:. Director. are. hereby- established. ......2...As provided in..Section_900:.of..the City.Charter, the City. Clerk... is,.and.shall.be at_all._times-,.an..appointee.and employee df..the.City Council.. 3. The City. Clerk shall_.have.such duties. as are prescribed for._City.Clerks.by. State: law ,- by._City..Charter,.ordinances and resolutions ,_and..by..Counci.l.orders. 4. In addition to.the aforedescribedCduties_,;the City Clerk shall. have. and.. perform..such..executive_powers and duties as the Council may-direct from time to time,.including, without limitation, ..the.powers and - duties set forth..upon.the document entitled. "Additional Duties.of -.City Clerk ", attached hereto, marked Exhibit "A ", and thereby :..incorporated herein. City Council Minutes August 12, 1975 Page 2 5. The City Attorney and the City Administrative Officer and all personnel under the Administrative Officer shall at all times cooperate fully with the City Clerk in the performance of his duties. 6. The present City Clerk- Finance Director, Jean H. Fitzpatrick, is hereby appointed to the new position of City Clerk. 7. It is the intention of this Resolution that the services of the City Clerk shall be conveniently available to the Council and its members. Therefore, City Clerk Fitzpatrick is directed to review with the architect and appropriate City staff the current plans for the remodeling of City Hall, and to make such recommendations to the Council for changes in said remodeling as he deems appropriate and adequate for the performance of his duties hereunder. 8. Pending further direction from the Council, City Clerk Fitzpatrick shall continue to hold the title of City Treasurer with duties as specifically defined and limited on Exhibit "B ", attached hereto, and thereby incorporated herein. In making this appointment, it is not the intention of the Council .the City Clerk personally perform the audit or detail duties of the Treasurer; rather, the appointment is made for the purpose of insuring that there is a continuing independent review of the City's financial activities. All other duties of the City Treasurer shall be included within the duties of the Director of Finance. 9. The appointment of a Finance Director and the establishment of the duties of such officer shall be done by a separate resolution of the Council. EXHIBIT "A" - "Additional Duties of the City Clerk" The City Clerk shall have administrative authority to make inquiries concerning City business of City department heads or those designated by the Department heads. It shall be the function and duty of the City Clerk to: (1) Provide information to the Council for ongoing City programs and projects so the Council can make informed decisions. (2) Provide the Council with reports on investigations or progress of projects and programs. (3) Keep the Council informed of day -to -day matters involving or affecting the Council. (4) Keep the Council informed of the activities of the various citizens' advisory committees through analysis of reports, minutes, etc. (5) Keep the Council aware of actions and activities of other legislative groups, County, State, Schools, etc., affecting the City. (6) Perform special assignments as directed by the Council. r (7) Provide staff and clerical support to the Council. (8) Serve as the City's Insurance Agent (compensation, liability, fire, theft, etc.). 1 1 1 City Council Minutes August 12, 1975 Page 3 EXHIBIT "B ".. -. '_'Treasurer" Definition Under general direction .of._the_Council,.to.see that proper.control measures are set-up .to.guard.against..loss . of City assets or use of such assets for.other.than authorized purposes;.-and to.do related•wo'k as required. .Examples.of.Duties To.arrange- for -.such audits:as_are ... needed::to assure.that.City funds are properly:. accounted.. for;.to..serve.as.the.Council's. liaison with the Finance - Department -as necessary -to. make._sure.that Council directives are carried out: Passed and: adopted _on..the...following -roll call vote: AYES:_... Mayor_ Schwar .tz.,..Councilmen._.Gurnee, Graham and Petterson NOES.:. None ABSENT.:_..Councilman.Norris On motion.of..Councilman_ Graham;._ seconded... by..Councilman.Petterson, the . following ..resolution..was_introduced:.. RESOLUTION _NO._.2861:.(1975 Series) A .RESOLUTION.:OF.. THE._ COUNCIL _OF;_THE..CITY..OF__SAN_LUIS OBISPO ESTABLISHING_ THE.. DUTIES:.AF_- THE_FINANCE. DIRECTOR.,_ AND. APPOINTING RUDY_MURAVEZ_AS FINANCE:.. DIRECTOR BE-IT .RESOLVIDiby the Council of.the City of.San Luis-.Obispo as follows: 1.- The-Finance Director•shallhave and perform.those•duties and powers,set forth-upon-the document..:entitled '.'Duties:of.Finance Director ", attached.hereto.,_.marked Exhibit. "A "., and thereby.incorporated herein. 2. .The present Assistant Finance Director, Rudy Muravez, is. hereby appointed-as the Finance Director. 3. Finance. Director..Muradez..is directedLto review with the architect .and_appropriate.City.istaff ytheicurrent plans for the remodeling of..City Hall, and to make such change order recommendations to:the.Counc_il..through the City Administrative Officer as he deems appropriate and.:adequate for the ..performance of ,his..duties.hereunder. EXHIBIT.:'.'A• "_ -:..':Director _of .Finance" Definition ,Under_.general.direction-.:of. the- - Administrative-Of ficer,._ to plan, _ organize . and- :direct. the...iccounting_f unctions. of.. the. City; to-control expenditures_.in__accordance. with ..ap.proved..appropriations; -to see that revenue ... due._the.City is. collected :and- accounted .for;..and to do related work-as-required. City Council Minutes August.12, 1975 Page 4 Examples To..prepare.periodic.ieports showing the current..status of City fiscal operations;...to. assist..in.the . preparation.ofLthe budget; to assist.in,the employee.relations.program as.needed;. to assist in the purchasing.process; to_proyide:,all_recdrds requested.by. independent auditors retained by the City, the City Treasurer, or by other. ..governmental.agencies; to-make-audits of.the.following: (1) City . departmental _fiscal..operations; (2)..financial.records of-private concerns-•paying.business license.taxes- or ..other payments to-the City; and.(3) persons.or- .firms holding:franchises..or contracts.within the City to perform services.for the public and_.regulated.by.the.City; to analyze the fiscal operations of.such.firms..for.rate. setting purposes; to.attend --- Council-meetings and meetings.-of advisory.committees as necessary; to attend. professional .meetings...and.conferences; to assist .citizens by answering .questions..concerning..fiscal procedures and financial..transactions. Passed and adopted...on..the_ following roll- ..call vote: AYES:.. .Councilmen.Graham,_:Petterson, Gurnee-and Mayor Schwartz NOES: None ABSENT: Councilman- Norris On_motion..of Mayor- .Schwartz,. - seconded hy.Councilman.Petterson.that the City - Council .take the-. necessary legal or admini "stiative steps necessary to continues '..J.: H...Fitzpatrick,.. City Clerk,. as. a City representative to the Whale Rock Commission. Motion.carried,..Councilman Norris absent. It was also.:the_.City.Council.'.s- intention- .that..Administrative.Officer, R. D. Miller, A-. J. Shaw, City-Attorney and: J. H... Fitzpatrick, .City Xlerk continue as the'City-management: negotiating team.. 3. Consideration.of City Council- .Administrative Policy ail, kelationship and Conduct Between Council Members and Staff, was continued to Tuesday, August.19, 1975. 4. The'City:Council.discussed ways-and means of'encouraging.a more aggressive management posture by.the:Administrativ.e.Officer and urging him to.actively direct.the operations of the various-City departments. 5..- R. D. Mi11er;.Administrative Officer, announced the following promotions-and appointments: Rudolph_.C...Muravez,.Jr., promoted .to Director'of'Finance; at Step 3, Range 34 or.$1488.00 /month, effective 9/11/75 Gerald W..Kenny, appointed.to Civil Engineering.Assistant I, at Step.3,- Range 24 or.$1136.00 /month, effective-9 /16/75 6. The Council adjourned to.Executive.Session. 7.. On motion._of_ Councilman. Gurnee,. seconded .by_Councilman..Petterson the meeting adjourned. APPROVED: �F TZPATRICK, City Clerk 1 fl 1