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HomeMy WebLinkAbout02/21/2012MINUTES . REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, FEBRUARY 21, 2012 - 7:00 P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members John Ashbaugh, Andrew Carter and Kathy Smith, Vice Mayor Dan Carpenter, and Mayor Jan Marx City Staff Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael Codron, Assistant City Manager, and Elaina Cano, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PRESENTATION Mayor Marx read a proclamation honoring Spay Day U.S.A. 2012. PUBLIC COMMENT The following speakers spoke about their concerns regarding homelessness: Barbara Walker, San Luis Obispo Susan Perez, San Luis Obispo Reverend Cvnthia R. Eastman, San Luis Obispo Scott Summers, San Luis Obispo James Sutton, San Luis Obispo Danny Branninbura, San Luis Obispo Ronald Charles Bolen, San Luis Obispo Katie Ott, Tobacco Control Coalition, spoke about the importance of the education of chewing tobacco. Cheryl Larson, San Luis Obispo, spoke about her concerns regarding the County Mental Health and the City's police department. Gary Fowler, San Luis Obispo, spoke about his concerns regarding comments made by a former employee on the radio. Donald E. Hedrick, San Luis Obispo, spoke about his concerns regarding homelessness and referred to a memo he submitted and on file with the original agenda packet. City Council Meeting Tuesday, February 21, 2012 Courtney Kienow, San Luis Ob reviewing applications for the T Page 2 Chamber of Commerce, spoke about the process for ICE. Josh Friedman, San Luis Obispo, spoke about his concerns regarding "Agenda 21" and his concerns. Kevin Rice, San Luis Obispo, presented a document regarding "Steps to Painlessly Agendize Items for Discussion." This document is on file with the original agenda packet. Steve Barasch, San Luis Obispo, spoke about issues regarding communication between constituents and Council. CONSENT AGENDA By consensus, Council agreed to pull Item C1, C4, C7 and C8 for further discussion. Public Comment: The following speakers spoke in support of roll call voting- Stephen Barasch, San Luis Obispo Kevin Rice, San Luis Obispo Jody Frey, San Luis .Obispo Donald E. Hedrick, San Luis Obispo Josh Friedman, San Luis Obispo Gary Fowler, San Luis Obispo, spoke about his concerns regarding response to calls and reimbursement of services from other organizations. Robert Lewin Fire Chief, Cal Fire, spoke in support of staff's recommendation. End of Public Comment. C1. OPERATIONAL PLAN AND AGREEMENT FOR AUTOMATIC AID WITH CAL FIRE/SLO COUNTY FIRE DEPARTMENT. Fire Chief Hines responded to Council questions and concerns. ACTION: Moved by Ashbaugh /Smith to: 1) Approve Operational Plan and Agreement for Automatic Aid between San Luis Obispo City Fire Department and CAL FIRE /San Luis Obispo County Fire Department. 2) Authorize Fire Chief to execute agreement with CAL FIRE/San Luis Obispo County Fire Department (5:0). C2. REQUEST FOR PROPOSALS — ARCHITECTURAL DESIGN SERVICES, SPECIFICATION NO. 90703-2012. 1 City Council Meeting Page 3 Tuesday, February 21, 2012 ACTION: Moved by Ashbaugh /Smith to: 1) Approve the Request for Proposal (RFP) to provide Architectural Design Services for the Capital Improvement Program, Specification No. 90703 -2012. 2) Authorize the City Manager to execute agreements with the selected consulting firms. 3) Authorize the Finance Director to execute and amend Purchase Orders for individual projects with consultants under agreement, in an amount not -to- exceed the authorized project budget (5:0). C3. PRIORITIES FOR USE OF SINSHEIMER PARK INCLUDING RECOMMENDATION FOR FUTURE USE OF SINSHEIMER STADIUM. ACTION: Moved by Ashbaugh /Smith to: as recommended by the Advisory Committee on Shared Use of Recreational Facilities: 1) Approve the revised Priorities for Use of Si.nsheimer Park. 2) In the future, when current Use Agreements expire, contract with only one non - recreational collegiate team for use of Sinsheimer Baseball Stadium (5:0). C4. COMMISSION PARKS AND ACTION: Moved by Ashbaugh /Smith to: 1) Repeal Ordinance 906 (1981 Series), which established and defined the duties of the Joint Recreational Use of School District Property Committee (now known as the Shared Use of Recreational Facilities Committee or SURF), thereby eliminating the Committee. 2) As recommended by the Parks and Recreation Commission and the Shared Use of Recreational Facilities Committee: a. Consolidate and reorganize the Parks and Recreation Commission and SURF into one advisory body known as the Parks and Recreation Commission. b. Upon a vacancy on the Parks and Recreation Commission, consider appointing a former Shared Use of Recreational Facilities Committee member first to the Commission. 3) Approve the attached amended and restated bylaws for the Parks and Recreation Commission reflecting this consolidation of duties, to become effective upon the effective date of the repeal of Ordinance 906 (1981 Series) (5:0). CS. REPEAL OF A 2004 RESOLUTION AUTHORIZING CONFIDENTIALS, DEPARTMENT HEAD, AND MANAGEMENT PARTICIPATION IN THE SAN LUIS OBISPO EMPLOYEES RETIREMENT MEDICAL TRUST. ACTION: Moved by Ashbaugh /Smith to: Adopt Resolution .No. 10330 (2012 Series) repealing Resolution No. 9562 (2004 Series) and terminating the confidentials, department head, and managers' participation in the San Luis Obispo Employees Retirement Medical Trust (5:0). City Council Meeting Page 4 Tuesday, February 21, 2012 C6. SOFTWARE SOLUTIONS CONTRACT FOR ENERGOV TESTING AND TRAINING. ACTION: Moved by Ashbaugh /Smith to: Award a contract to Software Solutions for testing and training services on the EnerGov Solutions software and authorize the City Manager to execute the contract totaling $48,400 (5:0). C7. TANK DENING Council Member Ashbaugh spoke of concerns regarding staff's recommendation. Public Works Director Walter responded to Mr. Ashbaugh's concerns. ACTION: Moved by Carter /Carpenter to: 1) Approve plans and specifications for the Tank Farm Road & Broad Street Widening Project, Specification No. 90588. 2) Approve the transfer of $152,000 into the project's construction and construction management phases from the following project accounts: $45,000 from the Highway 227 Relinquishment Signal Upgrades account, $100,000 from the 2011 Street Microsurfacing account, $3,000 from the Water Distribution System Improvements Master account for valve adjustments, and $4,000 from the Utility Collection System Improvements Master Account. 3) Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer's Estimate of $590,000 (5:0). C8. COUNCIL PROTOCOL FOR ROLL CALL VOTES. ACTION: Moved by Carpenter /Smith to not afirm the Mayor's discretion to determine voting procedures for agenda items and direct staff to return with modifications to the Council's Policies and Procedures (4:1, Ashbaugh opposed). 1. CONSID PUBLIC HEARINGS AND BUSINESS ITEMS UNITY. 5� Community Development_ Director Johnson and Housing Programs Manager Corey presented the report and responded to Council questions Mayor Marx opened the public hearing. Jody Frey, San Luis Obispo, spoke about her concerns regarding ADA accessibility ramps. Public Works Director Walter responded to Ms. Frey's concerns. 1 1 City Council Meeting Page 5 Tuesday, February 21, 2012 Mayor Marx closed the public hearing. ACTION: Moved by Carter /Ashbaugh as recommended by the Human Relations Commission (HRC): 1) Adopt Resolution No. 10331(2012 Series) to approve funding recommendations for $573,125 in CDBG funds for the 2012 Program Year. 2) Reallocate $212,901 of unexpended 2008, 2009 and 2010 CDBG funds from Curb Ramp ADA Street Improvements, Santa Rosa Park ADA Improvements, City of San Luis Obispo Housing Element Implementation and ROEM Corporation Property Acquisition for Affordable Housing (2201 Emily Street) (5:0). Council recessed at 8:50 p.m. and reconvened at 9:00 p.m. with all members present. 2. Public Works Director Walter introduced the item, following which Transit Manager Webster presented the report and responded to Council questions. Mayor Marx opened the public hearing. There was no public comment. Mayor Marx closed the public hearing. ACTION: Moved by Carpenter /Smith to: 1) Conduct a public hearing on the.2011 -12 Federal Transit Administration Program of Projects. 2) As recommended by the San Luis Obispo Urbanized Area Technical Committee, adopt the proposed FY 2011 -12 Program of Projects and appropriate $1,318,592 in Federal Transit Administration grant funding for 2011 -12 into the SLO Transit budget. 3) Adopt Resolution No. 10332 (2012 Series) authorizing the Public Works Director to file a grant application and execute a grant agreement with the Federal Transit Administration for a total of $3,087,983 (5:0). 3. 2011 -12 MID -YEAR BUDGET REVIEW. Finance and Information Technology Director Bourbeau reported on the City's Financial Condition and Assistant City Manager Codron reported on the Major City Goals and Other Important Objectives. Mr. Bourbeau, Mr. Codron and other City staff responded to Council questions. Public Comments Don Hedrick, San Luis Obispo, spoke about concerns regarding the City's investments and expenditures. ---end of public comments -- City Council Meeting Tuesday, February 21, 2012 Page 6 ACTION: Moved by Ashbaugh /Carpenter reviewed and discussed the City's financial condition and status of City goals at the mid -point of 2011 -12. In addition, Council approved revenue and expenditure changes presented in the accompanying Mid -Year Budget Review document (5:0). 4. 2012 LEGISLATIVE ACTION PLATFORM. City Attorney Dietrick presented the report and responded to Council questions. Public Comments Kevin Rice, San Luis Obispo, disagreed with Council adopting what another legislative body adopted. - - -end of public comments - -- ACTION: Moved by Ashbaugh /Carpenter to: 1) Adopt Resolution No. 10333 (2012 Series ) establishing a Legislative Action Platform for 2012 as modified. 2) Appoint the Mayor, City Attorney and City Manager to act as the primary legislative liaisons between the League of California Cities and the City of San Luis Obispo (5:0). 5. CITY COUNCIL "LEGALLY REQUIRED PARTICIPATION" SELECTION PROCESS FOR CONSIDERATION OF FIRE HAZARD MAP AMENDMENT OF THE GENERAL PLAN SAFETY ELEMENT. City Attorney Dietrick presented the report and responded to Council questions. Public Comments Don Hedrick, San Luis Obispo, spoke about his concerns regarding the process of drawing lots. Kevin Rice, San Luis Obispo, stated his City of residency. —end of public comments— City Clerk Cano explained the process and proceeded to the drawing of lots. ACTION: Due to potential conflicts of interest of all City Council members, utilize a random means of selection specified by the City clerk to select three Council members to participate in Council's consideration of proposed amendments to the fire hazard map in the Safety Element of the General Plan. The Council Members selected to participate in the discussions and actions for consideration of fire hazard map City Council Meeting Tuesday, February 21, 2012 Page 7 amendment of the General Plan and .Safety Element are Council Members Andrew Carter and Kathy Smith and Mayor Jan Marx. COUNCIL LIAISON REPORTS AND COMMUNICATIONS Council Member Ashbaugh referred to a memo regarding the Safe Parking Pilot Program he submitted to Council prior to the Council meeting and on file with the original agenda packet. Communi!y Development Director Johnson responded to Council Member Ashbaugh's concerns. Mayor Marx referred to her Liaison report, which she distributed to Council during the meeting. By consensus, Council asked staff to include in the staff report for March 20, 2012, the Small bore Association site as a possible site for the Safe Parking Pilot Program. There being no further business to come before the City Council, Mayor Marx adjourned the meeting at 11:15 p.m. __3,_ Elaina Cano, CMC City Clerk Q3� q APPROVED BY COUNCIL: *xd*/12