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HomeMy WebLinkAbout05/21/20131 minutes city of san Luis oBispo REGULAR MEETING OF THE CITY COUNCIL Tuesday, May 21, 2013 - 6:00 P.M. Council Chamber, 990 Palm Street San Luis Obispo, California ROLL CALL: Council Members Present: Council Members John Ashbaugh, Dan Carpenter, Vice Mayor Kathy Smith, and Mayor Jan Marx City Staff Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael Codron, Assistant City Manager, and Maeve Kennedy Grimes, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Vice Mayor Smith led the Pledge of Allegiance. INTRODUCTIONS MAYOR'S AWARDS FOR COMMUNITY SERVICE (SLO HIGH) — (MARX — 15 MINUTES) Colleen Martin, Career Technician at San Luis Obispo High School presented the awards to thirty-one students. PRESENTATIONS PROCLAMATION — NATIONAL PUBLIC WORKS WEEK — (GRIGSBY /MATTINGLY — 5 MINUTES) ' Public Works Director Daryl Grigsby and Utilities Director Carrie Mattingly accepted the proclamation. city council meetmc, minutes Tuesday, May 21, 2013 Page 2 PROCLAMATION — CASA CHILD ADVOCATE MONTH — (MARX — 5 MINUTES) 1 Teresa Tardiff, Executive Director of Casa of San Luis Obispo, along with two members of the CASA Board, accepted the proclamation. PUBLIC COMMENT Don Hedrick, San Luis Obispo. Spoke in regard to homelessness in the City of San Luis Obispo. Ken Herrmann, San Luis Obispo. Spoke in regard to technology, privacy and the Smart Meter. He is opposed to PG &E using Smart Meters and the City Utilities Department instituting Smart Meters. Will Powers, San Luis Obispo. Asked questions regarding decision making structures in the City of San Luis Obispo organization. Todd Dolezal, San Luis Obispo. Requested that the Council upgrade the vacation rental code for the City of San Luis Obispo. He distributed a copy of the County's newly approved vacation rental code. 1 —end of public comments- - - - - -- - --------- - - ---------- - --- - - --- CONSENT CALENDAR Public Comments On Items On The Consent Calendar Deborah Cash, San Luis Obispo Downtown Association. Spoke in support of C2. Stan Carpenter, San Luis Obispo. Spoke in support of C2. Steve Barasch, San Luis Obispo, spoke with regard to C5 and C7. Don Hedrick, San Luis Obispo, spoke with regard to C5. Community Development Director, Derek Johnson, and Interim Finance Director, Wayne Padilla, responded to public comments. ---end of public comments- , city council meetinc, minutes Tuesday, May 21, 2013 Page 3 1 Vice Mayor Smith asked to have Item C5 removed from the Consent Calendar for discussion and Item C7 removed for comment. Council Member Ashbaugh requested that Item C2 be removed from the Consent Calendar for a separate vote. ACTION: Motion by Council Member Ashbaugh / Vice Mayor Smith to approve Consent Calendar Items C1 (as amended), C3, C4 and C6. Roll Call Vote: 4 - 0 Motion Carried. C1. MINUTES OF TUESDAY, MAY 7, 2013. (CODRON /KENNEDY GRIMES) RECOMMENDATION: Waive oral reading and approve as amended. ACTION: Approved by Consent Calendar Vote. C2. 201345 DOWNTOWN ASSOCIATION AGREEMENT. - (CODRON /CLARK) RECOMMENDATION: Authorize the Mayor to execute a two -year agreement with the San Luis Obispo Downtown Association (SLODA) for use of funds 1 collected through the Downtown Parking and Business Improvement Area assessment. Council Member Ashbaugh asked questions with regard to the Bi- Annual Audit and compilation and quarterly report requirements of the Downtown Association. Economic Development Manager Claire Clark and Interim Finance Director Wayne Padilla responded to Council Member Ashbaugh's concerns. Vice Mayor Smith commented on the source of the monies directed to the Downtown Association. Council Member Carpenter commented on the good stewardship the Downtown Association has provided over the years. ACTION: Motion by Vice Mayor Smith / Council Member Carpenter to authorize the Mayor to execute a two -year agreement with the San Luis Obispo Downtown Association (SLODA) for use of funds collected through the Downtown Parking and Business Improvement Area assessment. Roll Call Vote: 3 -1 (Ashbaugh opposed) Motion Carried. 1 city council meeting minutes Page 4 Tuesday, May 21, 2013 C3. 2011 -12 CENTRAL SERVICE COST ALLOCATION PLANS. - (PADILLA) RECOMMENDATION: Approve the 2011 -12 Central Service Cost Allocation Plans dated April 2013. ACTION: Approved by Consent Calendar Vote. C4. ACCEPTANCE OF ARMORED RESPONSE VEHICLE FROM THE SAN LUIS OBISPO SHERRIFF'S OFFICE ON BEHALF OF THE SAN LUIS OBISPO REGIONAL SWAT TEAM. — (GESELUSTALEY) RECOMMENDATION: Approve the acquisition of a refurbished Lenco Bearcat for primary use by the San Luis Obispo Regional SWAT Team through the use of regional Homeland Security funding. ACTION: Approved by Consent Calendar Vote. CS. REQUEST FOR PROPOSALS — BUILDI 91201. — (JOHNSON /DAVI RECOMMENDATION: 1) Approve the Request for Proposals (RFP) to provide plan check and planning "on -call' services to supplement planning and building resources to maintain processing times, as follows. a. Building Plan Check Services (Specification No. 91200) b. Planning Services (Specification No. 91201) 2) Authorize the City Manager to execute agreements with the selected consulting firms. 3) Authorize the Finance Director to execute and amend Purchase Orders for individual consultant service contracts in an amount not -to- exceed the authorized project budgets. A discussion of this item took place between the members of the Council. Mayor Marx seconded the motion to approve C5 and C7 with the modification to direct staff to develop an assessment of the public review process on the Agenda within six months. Council Member Carpenter expressed his hesitation of separating the elements of the item. Council Member Ashbaugh withdrew his motion for lack of action. to approve C5 and C7 as recommended by ROLL CALL VOTE: 2 -2 (Carpenter and Smith opposed.) Motion failed. No Action Taken. L 1 city council meetrnc, minutes Page 5 Tuesday, May 21, 2013 C6. SLO TRANSIT NEW FREEDOM GRANT FUNDING AWARD. — (GRIGSBYNVEBSTER) RECOMMENDATION: Adopt Resolution No. 10438 (2013 Series) authorizing the City Manager or her designee to: 1) Appropriate $12,500 awarded by the California Department of Transportation in the 2010 -11 funding cycle for financial assistance to permit operation of mobility management projects in the County of San Luis Obispo pursuant to Section 5317 of the Federal Transit Act (FTA C 9045.1), as amended. 2) Execute any documents and take any actions, for and on behalf of the City and file all current or future certification of assurances, contracts or agreements required by the Department. 3) Expend any and all program funds and necessary local matches in accordance with City policies and procedures. 4) Submit and approve requests for reimbursement of funds approved by Council from the Department for the Section 5317 project(s) and to provide additional information as the Department may require in connection with applications for Section 5317 projects. ACTION: Approved by Consent Calendar Vote. C7. APPROPRIATE UNBUDGETED PERMIT REVENUE TO ALLOW FOR ' DEVELOPMENT RELATED SERVICES. — (PADILLA/JOHNSON) RECOMMENDATION: Adopt a Resolution appropriating $100,000 of excess, unbudgeted revenues from development fees for use in paying contract plan check and temporary contract assistance or temporary staff ( "Development Related Services ") in order to meet development review deadlines. Motion by Mayor Marx / Council Member Ashbaugh to approve C5 and C7. ROLL CALL VOTE: 2 -2 (Carpenter and Smith opposed.) Motion failed. No Action Taken. BUSINESS ITEM B1. CONSIDERATION OF NEIGHBORHOOD WELLNESS /COMMUNITY CIVILITY INITIATIVES. — (GESELL/JOHNSONNVALLACE — 30 MINUTES) Police Captain Chris Staley, Community Development Director Derek Johnson and Neighborhood Outreach Manager Christine Wallace, presented the report and responded to Council questions. city council msctinc, minutes Page 6 Tuesday, May 21, 2013 Public Comments Sandra Rawley, Residents for Quality Neighborhoods, San Luis Obispo. Spoke in ' support of the item and the addition of move -in and the beginning two weeks of school to the Safety Enhancement Zones. Dr. Gil Stork, Cuesta College, San Luis Obispo. Spoke in support of the item. Katie Morrow, Cal Poly ASI President, San Luis Obispo. Spoke in support of the active dialogue that has taken place with regard to neighborhood wellness. Keith Humphrey, San Luis Obispo. Spoke in support of community wellness initiatives and Cal Poly's response to students' off campus behavior that impact student's health, safety or academic success; and the creation of a position of support off campus student life. Carolyn Smith, San Luis Obispo. Spoke in support of the initiatives and appreciates the efforts of this item. Hopes to see concrete solutions to these Donald Hedrick, San Luis Obispo. Spoke in regard to neighborhood patrol around the Graduate in previous years and the promotion of "better behavior" and the idea that these ideas might be transferred to these initiatives. Will Powers, San Luis. Obispo. Spoke in regard to this issue. 1 Steffanie Medina, San Luis Obispo. Encouraged Council to look at the neighborhood wellness initiatives from both a short-term change and long -term sustainability. Dialogue needs to be open to motivate change and healing of old wounds. —end of public comments -- ACTION: Motion by Vice Mayor Smith / Council Member Ashbaugh to: 1) Consider the proposed Neighborhood Wellness /Community Civility Effort and provide direction to staff; including the addition of three representatives from the resident groups and 2) Direct staff to bring forth an amendment to the Safety Enhancement Zone Ordinance to include the start of the academic school year for Cal Poly State University. Roll Call Vote: 4 – 0 Motion Carried. The Council recessed from 8:19 pm – 8:31 pm. 1 city council meetinc4 minutes Tuesday, May 21, 2013 ISTUDY SESSION ITEMS Page 7 SS1. NEIGHBORHOOD WELLNESS UPDATE. – (JOHNSON /LEASE – 60 MINUTES) Community Development Director Johnson and Parking Director, Public Works, Robert Horch, and Neighborhood Outreach Manager Christine Wallace, presented the report and responded to Council questions. Public Comments Chuck Crotser, San Luis Obispo. Spoke in regard to trash enclosure citations in his neighborhood. Noise, parties and crowds are high on his list, unkempt properties and abandoned vehicles are higher on the list than trash can enclosures. Michelle Tasseff, San Luis Obispo. Spoke in support of the program and provided comparisons with Santa Maria. Sandra Rawlev, Residents for Quality Neighborhoods, San Luis Obispo. Spoke in support of the growth of this program. Questions regarding issues that fall under Public Works were raised. t - - -end of public comments— ACTION: Motion by Council Member Ashbauqh / Vice Mayor Smith to receive and file an update regarding the status of the Neighborhood Wellness Major City Goal. Roll Call Vote: 4 – 0 Motion Carried. BUSINESS ITEM B2. COMPREHENSIVE ANNUAL FINANCIAL REPORT, SINGLE AUDIT REPORT AND MANAGEMENT RECOMMENDATIONS LETTER FOR. 2011 -12. – (PADILLA/RICHARDSON – 30 MINUTES) Interim Director of Finance & Information Technology Wayne Padilla and Allen Eschenbach, CPA, from Glenn, Burdette, Phillips and Bryson, the City's independent certified public accountants, presented the report and responded to Council questions. city council meetinc4 minutes Tuesday, May 21, 2013 No speakers on B2. Public Comments - -end of public comments— Page 8 Mayor Marx noted her meeting with Mr. Eschenbach and the well written documents. Council Member Ashbaugh echoed her comments and addressed the staffing issues regarding the Finance and Information Technology. ACTION: Motion by Council Member Ashbaugh / Vice Mayor Smith to: Receive and file the Comprehensive Annual Financial Report, Single Audit Report and Management Recommendations Letter for 2011 -12. Roll Call Vote: 4 – 0 Motion Carried. COUNCIL LIAISON REPORTS AND COMMUNICATIONS Liaison Reports: The following reports were received: Mayor Marx, Vice Mayor Smith and Council Member Ashbaugh submitted written liaison reports prior to the meeting and provided oral highlights on their reports. Communications: Vice Mayor Smith brought up the issue of news racks in the downtown area. She requested that this item be agendized in the future for a discussion. The Downtown Association would like to see this item on an Agenda sometime in September 2013. Public Works Director Grigsby noted that the matter is on the radar and would like to bring the item back sometime this fall. He will work with the City Attorney to review the draft Ordinance and discuss possible changes and bring this item back for Council review and discussion. In addition, Council expressed their desire to see outreach with stakeholder groups. Mayor Marx brought up the upcoming Special Election being held on June 18, 2013. City Clerk Kennedy Grimes provided updated information regarding the election process that is being carried out by the Office of the City Clerk. The ribbon cutting ceremony at Warden Bridge over San Luis Creek at Mission Plaza on Thursday, May 23rd at 5:00pm was announced. 1 The League of Women Voters' Candidate Forum set for Thursday, May 23rd from 5:30pm – 7:00pm in the Council Chambers was announced. 1 1 1 1 city council mectinc4 minutes Tuesday, May 21, 2013 Page 9 There being no further business to come before the City Council, Mayor Marx adjourned this Regular Meeting to a Regular Meeting on Monday, June 17, 2013 at 6:00 pm. ADJOURNED AT 10:06 PM - wae� L4.L Mae4 Kenne rimes City Clerk APPROVED BY COUNCIL: 06/17/13