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HomeMy WebLinkAbout06/17/2013minutes 1 city of san luis osispo REGULAR MEETING OF THE CITY COUNCIL Monday, June 17, 2013 - 6:00 P.M. Council Chamber, 990 Palm Street San Luis Obispo, California ROLL CALL: Council Members Present: Council Members John Ashbaugh, Dan Carpenter, Vice Mayor Kathy Smith, and Mayor Jan Marx City Staff Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael Codron, Assistant City Manager, and Maeve Kennedy Grimes, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. 1 PLEDGE OF ALLEGIANCE Council Member John Ashbaugh led the Pledge of Allegiance. SLO HIGH SCHOOL MURAL DEDICATION Mayor Marx presented Cherie Jones with a Proclamation recognizing the SLO High School Mural Dedication. PUBLIC COMMENT Don Hedrick, San Luis Obispo; spoke in regard to the upcoming election. Victoria Carranza, EcoSLO, San Luis Obispo; invited the Mayor and Council to attend the EcoSLO Hike- a -Thon After Party, Saturday, June 29, 2013 3:00 pm -7:00 pm at El Chorro Regional Park. $15.00 for adults, $5.00 for children under 12yrs old. For more information, visit www.ecoslo.org. city council mectiny minutes Monday, June 17, 2013 Page 2 Brooke Hyman, San Luis Obispo; spoke in regard to the reinstatement of John Ryan Mason. Tyler Wohlford, San Luis Obispo; spoke in regard to the reinstatement of John Ryan Mason. Lealah Broyles, Los Osos; spoke in regard to the reinstatement of John Ryan Mason. Jeffery Specht, San Luis Obispo; spoke in regard to life in San Luis Obispo. Steve Barasch, San Luis Obispo; spoke in regard to water and sewage rates in San Luis Obispo. --end of public comments— CONSENT CALENDAR Public Comments On Items On The Consent Calendar Don Hedrick, San Luis Obispo. Suggested that the 14 item consent calendar should not 1 be entertained in one motion. --end of public comments -- Council Member Carpenter requested that item C2 be pulled and requested to Comment on C9. He indicated that he intended to vote against C9, and therefore this item was pulled from the Agenda for separate consideration. Vice Mayor Smith requested that item C13 be pulled. Council Member Ashbaugh requested to comment on C5 and C9. ACTION: Motion by Council Member Ashbaugh / Vice Mayor Smith to approve the Consent Calendar Items C1, C3, C4, C5, C6, C7, C8, C10, C11, C12, and C14. Roll Call Vote: 4 — 0 Motion Carried. C1. MINUTES OF TUESDAY, MAY 21, 2013. (CODRON /KENNEDY GRIMES) RECOMMENDATION: Waive oral reading and approve as presented. ACTION: Approved by Consent Calendar Vote. 1 city council meetmc, minutes Monday, June 17, 2013 Page 3 ' C2. EMERGENCY SERVICES AGREEMENT WITH CALIFORNIA POLYTECHNIC STATE UNIVERSITY (UNIVERSITY). (HINES /COX) Council Member Carpenter requested that this item be pulled for separate consideration. Fire Chief Hines responded to his concerns. Council Member Ashbaugh asked additional questions that were addressed by City Manager Lichtig and Chief Hines. Motion by Council Member Carpenter to not to approve the staff recommendation. Motion failed for the lack of a second. ACTION: Motion by Council Member Ashbaugh I Mayor Marx to approve five - year agreement (July 1 2013 until June 30, 2018) with California Polytechnic State University (Cal Poly) for emergency response services to Cal Poly and authorize the Mayor to execute the contract. Roll Call Vote: 3 —1 (Council Member Carpenter opposed) Motion Carried, C3. RESOLUTION AUTHORIZING THE COUNTY'S COLLECTION OF FIRE AND LIFE SAFETY INSPECTION FEES. (HINES /MAGGIO) t RECOMMENDATION: Adopt a Resolution No. 10443 (2013 Series) enabling the continued collection of multi - dwelling property fire and life safety inspection fees via the secured property tax roll administered by the County. ACTION: Approved by Consent Calendar Vote. C4. CITY AGREEMENT WITH Si (HINES /COX) RECOMMENDATION: Approve agreement with San Luis Ambulance Service, Inc. (SLAS), authorizing SLAS to bill persons for first- response emergency medical services provided by the Fire Department First Responder Agency (FRA) and authorize the Mayor to execute the agreement. ACTION: Approved by Consent Calendar Vote. CS. BOB JONES TRAIL CONNECTION AT LOS OSOS VALLEY ROAD, SPECIFICATION NO. 91098. (GRIGSBYNAN BEVEREN) 1 Council Member Ashbaugh thanked staff for the work on this project. city council meetmq minutes Monday, June 17, 2013 Page 4 RECOMMENDATION: 1) Approve Plans and Special Provisions for Bob Jones City -to -Sea Trail at Los Osos Valley Road, Specification No. 91098. 2) Approve 1 the transfer of up to $203,323 into the construction phase of the project account at the time of project award: $147,323 from the Railroad Safety Trail Phase 4 project account, and $56,000 from the Railroad Safety Trail Hathway to Taft project account. 3) Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bid is less than $1,000,000. ACTION: Approved by Consent Calendar Vote. C6. APPROPRIATIONS LIMIT FOR 2013 -14. (Padilla) C7. RECOMMENDATION: Adopt Resolution No. 10444 (2013 Series) establishing the City's appropriations limit for 2013 -14. ACTION: Approved by Consent Calendar Vote. SAN LUIS COASTAL UNIFIED SCHOOL DISTRICT. (STANWYCK / VILLARREAL) 1 RECOMMENDATION: As recommended by the Parks and Recreation Commission, authorize the Mayor to execute a joint use agreement between the City of San Luis Obispo and San Luis Coastal Unified School District to continue the existing partnerships between the two entities. ACTION: Approved by Consent Calendar Vote. C8. SINSHEIMER POOL HEATER REPLACEMENT, SPECIFICATION NO. 91151. (GRIGSBY /MCGUIRE) RECOMMENDATION: 1) Approve Plans and Specifications for "Sinsheimer Pool Heater Replacement, Specification 91151." 2) Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bidder is less than $165,000. 3) Approve the transfer of $30,000 from the project's construction management account to the construction account. 4) Authorize staff to use up to $10,000 for project acceleration if funds are available in the project budget after award of contract. ACTION: Approved by Consent Calendar Vote. city council meetmc, minutes Monday, June 17, 2013 Page 5 C9. STREET SWEEPING. (GRIGSBY /LYNCH) 1 Council Member Carpenter and Council Member Ashbaugh requested that this item be pulled for separate consideration. Public Works Director Grigsby addressed their questions. ACTION: Motion by Council Member Ashbaugh / Vice Mayor Smith to 1) Reject all Street Sweeping proposals and direct staff to resume City sweeping operations. 2) Authorize the Director of Finance and IT to reallocate the Flood Control budget appropriations in order to provide the resources needed to continue the street sweeping program in -house and return $42,978 to fund balance in each year of the 2013 -15 Financial Plan. Roll Call Vote: 3 —1 (Council Member Carpenter opposed) Motion Carried. C10. CONTRACT AWARD: SOILS AND MATERIALS TESTING SERVICES, SPECIFICATION No. 50410.7227.2013. (GRIGSBY /RICE) RECOMMENDATION: 1) Approve the Request for Qualifications for Soils and Materials Testing Services, Specification No. 50410.7227.2013 and authorize staff to solicit proposals. 2) Authorize the City Manager to execute agreements with selected consulting firms. 3) Authorize the Finance Director to execute Purchase t Orders for individual projects to consultants under agreement in accordance with the City's Financial Management Policies. ACTION: Approved by Consent Calendar Vote. C11. FOXPRO APPLICATION REPLACEMENT PROJECT. (PADILLA / JOHNSON / SCHMIDT) RECOMMENDATION: 1) Award a "Not -to- Exceed" contract in the amount of $100,000 to Woolpert to perform professional software development, implementation and project management services. 2) Authorize the City Manager to execute a contract with Woolpert. ACTION: Approved by Consent Calendar Vote. C12. "SECOND AMENDMENT" TO AGREEMENT WITH RINCON CONSULTANTS, INC. REGARDING THE JOHNSON AVENUE HOUSING PROJECT EIR (ER 56- 08). (JOHNSON /RICCI) J city council meetinc, minutes Monday, June 17, 2013 C13. Page 6 RECOMMENDATION: Approve a "Second Amendment" to the existing agreement with Rincon Consultants, Inc. to prepare the Environmental Impact ' Report (EIR) in the amount of $16,350. ACTION: Approved by Consent Calendar Vote. CREATING THE INSURANCE BENEFIT FUND. (PADILLA) Vice Mayor Smith requested that this item be pulled from the Consent Calendar for separate consideration. In addition Council Member Carpenter asked questions of staff which were addressed by Interim Director of Finance and Information Technology Wayne Padilla and City Manager Lichtig. ACTION: Motion by Vice Mayor Smith / Council Member Carpenter to Adopt Resolution No. 10445 (2013 Series) approving the revisions to the budgets of various funds to reflect current revenue and expenditure assumptions for the 2012 -13 Fiscal Year, with a modification to include the creation of the Insurance Benefit Fund and include the 1% charge, but put the $632,800 Property Tax Administration Fee refund into the general fund, intended for the same purpose, but not designated at this time. Roll Call Vote: 4 — 0 Motion Carried. C14. 2013 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM APPLICATION. (GESELL / ELLSWORTH) RECOMMENDATION: 1) Authorize staff to submit an application for a 2013 Edward Byrne Memorial Justice Assistance Grant in the amount of $10,150 to help offset costs associated with the Department's Strategic Planning process. 2) If the grant is awarded, authorize the City Manager to execute necessary grant documents and direct the appropriation of monies into the accounts required to administer the grant. ACTION: Approved by Consent Calendar Vote. PUBLIC HEARINGS PH1. ADOPTION OF 2013 -15 FINANCIAL PLAN. (LICHTIG /PADILLA — 2 HOURS) city council meetinc, minutes Page 7 Monday, June 17, 2013 City Manager Katie Lichtig and Interim Director of Finance & Information Technology Wayne Padilla, presented the report and responded to Council questions. Council Members and Mayor asked questions of Chief of Police Gesell and Captain Keith Storton. Council recessed from 7:51 pm — 8:00 pm Mayor Marx opened the public hearing. Public Comments Pierre Rademaker, San Luis Obispo; member of the Downtown Association, stated support for Option D. Deborah Cash, San Luis Obispo Downtown Association; stated support for Option D since it comes closest to the Association's desires. Steve Barasch, San Luis Obispo; member of the Downtown Association, spoke in regard to the operational budget. Andrea Miller, San Luis Obispo; member of the Downtown Association, spoke in regard to police presence in the downtown, and stated support for Option D. ' Leonard. Milstein, San Luis Obispo; stated that the City should be run like a business. In addition, he spoke in regard to homelessness issues in the City. Beau Cram, San Luis Obispo; member of the Downtown Association, stated support for Option D. Jeffrey Specht, San Luis Obispo; spoke in regard to police action against him in his trailer. Michelle Tasseff, San Luis Obispo; spoke in support of the police officers and stated the need to think about all of the residents of the City, not just one area of the community and give preference to the Downtown area. Don Hedrick, San Luis Obispo; asked why it is so important to pass this matter this evening. - - -end of public comments— Mayor Marx closed the public hearing and brought the matter back to the Council for discussion. Council Members individually stated their support for various options, including the Park Ranger position and downtown policing. Mayor Manx suggested taking the money out of the paving side of the budget and Council Members deliberated with regard to how specific line items would be altered. city council meetmq minutes Monday, June 17, 2013 Page 8 Vice Mayor Smith pointed to negative impacts with the scheduling of Budget Meetings three nights in a row in that Council Members do not have an opportunity to process the actions and content with Constituents for their input. She suggested reviewing past scheduling and considering a more effective spacing pattern. Interim Finance Director Padilla worked on updating the figures in the staff recommendation while the Council took a brief recess from 9:42 to 9:47 pm Council Member Carpenter reiterated his concerns with regard to focusing on a two year budget rather than more long -term budget. ACTION: Motion by Mayor Marx / Council Member Ashbaugh to approve the 2013 -15 Financial Plan and 2013 -14 Budget. Approve the Staff Recommendation as presented with the adoption of Resolution No. 10446 (2013 Series ) with amendments made reflected in the June 13, 2013 Amended Resolution and Exhibit A and the changes that the Council has made previously, as well as those set forth to Option D in the Police Chiefs memorandum about police presence in the downtown as well as those modifications indicated in the table below: In addition, Council directs that any appropriate amendments made and adopted by the City Council on June 12 and 17, 2013 either conceptually or by Resolution be incorporated by reference to all relevant documents. Roll Call Vote: 2 - 2 (Council Members Asbauah and Carpenter opposed) Motion Fails. Council Member Ashbaugh sought clarification with regard to the motion voted upon. Mayor Marx clarified her motion and confirmed that the motion was acceptable to Council Member Ashbaugh, as the second on the motion and requested the roll call vote be taken. ACTION: Motion by Mayor Marx I Council Member Ashbaugh to approve the 2013 -15 Financial Plan and 2013 -14 Budget. Approve the Staff Recommendation as presented with the adoption of Resolution No. 10446 (2013 Series) with amendments made reflected in the June 13, 2013 Amended Resolution and Exhibit A and the changes that the Council has made previously, as well as those set forth to Option D in the Police Chief's memorandum about police presence in the downtown as well as those modifications indicated in the table below: 1 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 Reduce Annual Paving: $19,300 $25,700 $125,700 $75,700 $75,700 Redirect Street Sweeping Amount: $43,000 $43,000 $43,000 $43,000 $43,000 Reduce Storm Drain Replacements: $33,600 $50,000 $40,000 $44,400 $48,500 Traffic Sign Maintenance $40,000 Reduce Parking Lot Maintenance: $50,000 In addition, Council directs that any appropriate amendments made and adopted by the City Council on June 12 and 17, 2013 either conceptually or by Resolution be incorporated by reference to all relevant documents. Roll Call Vote: 2 - 2 (Council Members Asbauah and Carpenter opposed) Motion Fails. Council Member Ashbaugh sought clarification with regard to the motion voted upon. Mayor Marx clarified her motion and confirmed that the motion was acceptable to Council Member Ashbaugh, as the second on the motion and requested the roll call vote be taken. ACTION: Motion by Mayor Marx I Council Member Ashbaugh to approve the 2013 -15 Financial Plan and 2013 -14 Budget. Approve the Staff Recommendation as presented with the adoption of Resolution No. 10446 (2013 Series) with amendments made reflected in the June 13, 2013 Amended Resolution and Exhibit A and the changes that the Council has made previously, as well as those set forth to Option D in the Police Chief's memorandum about police presence in the downtown as well as those modifications indicated in the table below: 1 1 city council. meetinc, minutes Monday, June 17, 2013 Page 9 In addition, Council directs that any appropriate amendments made and adopted by the City Council on June 12 and 17, 2013 either conceptually or by Resolution be incorporated by reference to all relevant documents. Roll Call Vote: 3 -1 (Council Member Carpenter opposed) Motion Carried. Council Member Ashbaugh stated for the record that this was a reluctant aye vote as he was not comfortable with the proposal adopted which commits the City to what he feels is an unsustainable course of action with respect to downtown police patrol positions. Overall, however, the budget makes a lot of good changes. Mayor Marx wanted to make sure that the Council consider the back fill of paving funds at the supplement in June 2014. Also request a report on the success of the policing of the downtown. 1 COUNCIL LIAISON REPORTS AND COMMUNICATIONS Liaison Reports: Mayor Marx and Vice Mayor Smith reviewed their liaison reports which were distributed as part of the Agenda Correspondence. Mayor Marx asked if the Council supported a celebration of the 45th anniversary of the closing of Monterey Street and the initiation of Mission Plaza in November. There was agreement from the Council. Vice Mayor Smith brought up the Nacimiento Project issues. North County could access available water. Downtown Association is working on a Strategic Plan. Council Member Ashbaugh will report on his liaison interactions at the July 2nd meeting. There being no further business to come before the City Council, Mayor Marx adjourned the meeting at 10:15 p.m. Ma &e Ken y Grim t City Clerk APPROVED BY COUNCIL: 07/02/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 Reduce Annual Paving: $19,300 $25,700 $125,700 $75,700 $75,700 Redirect Street Sweeping Amount: $43,000 $43,000 $43,000 $43,000 $43,000 Reduce Storm Drain Replacements: $33,600 $50,000 $40,000 $44,400 $48,500 Traffic Sign Maintenance $40,000 Reduce Parking Lot Maintenance: 1 $50,000 In addition, Council directs that any appropriate amendments made and adopted by the City Council on June 12 and 17, 2013 either conceptually or by Resolution be incorporated by reference to all relevant documents. Roll Call Vote: 3 -1 (Council Member Carpenter opposed) Motion Carried. Council Member Ashbaugh stated for the record that this was a reluctant aye vote as he was not comfortable with the proposal adopted which commits the City to what he feels is an unsustainable course of action with respect to downtown police patrol positions. Overall, however, the budget makes a lot of good changes. Mayor Marx wanted to make sure that the Council consider the back fill of paving funds at the supplement in June 2014. Also request a report on the success of the policing of the downtown. 1 COUNCIL LIAISON REPORTS AND COMMUNICATIONS Liaison Reports: Mayor Marx and Vice Mayor Smith reviewed their liaison reports which were distributed as part of the Agenda Correspondence. Mayor Marx asked if the Council supported a celebration of the 45th anniversary of the closing of Monterey Street and the initiation of Mission Plaza in November. There was agreement from the Council. Vice Mayor Smith brought up the Nacimiento Project issues. North County could access available water. Downtown Association is working on a Strategic Plan. Council Member Ashbaugh will report on his liaison interactions at the July 2nd meeting. There being no further business to come before the City Council, Mayor Marx adjourned the meeting at 10:15 p.m. Ma &e Ken y Grim t City Clerk APPROVED BY COUNCIL: 07/02/13