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minutes
city of san tins oBispo
REGULAR MEETING OF THE CITY COUNCIL
Tuesday, November 5, 2013 - 6:00 P.M.
Council Chamber, 990 Palm Street
San Luis Obispo, California
CALL TO ORDER
A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday,
November 5, 2013 at 6:00 p.m. in the City Council Chamber, located at 990 Palm
Street, San Luis Obispo, California, by Vice Mayor Smith.
ROLL. CALL
Council Members
Present: Council Members. John Ashbaugh, Dan Carpenter, Carlyn Christianson,
Vice Mayor Kathy Smith
Council Member
Absent: Mayor Jan Marx
City Staff
Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael
Codron, Assistant City Manager, and Anthony J. Mejia, City Clerk, were
present at Roll Call. Other staff members presented reports or responded
to questions as indicated in the minutes.
PLEDGE OF ALLEGIANCE
Council Member Ashbaugh led the Pledge of Allegiance.
APPOINTMENT
Al. APPOINTMENT TO THE HOUSING AUTHORITY
Motion by Council Member Christianson. Second by Council Member
Ashbaugh. Carried 4-0, to confirm the appointment of Jay Beck to the Housing
Authority to complete an unexpired term through March 31, 2015.
City Council Meeting Minutes — November 5, 2013
Page 2
PUBLIC COMMENT
Donald Hedrick, San Luis Obispo, spoke on the importance of transparency in
government and the electoral process.
Amy Cornell, San Luis Obispo, announced that a Cal Poly student government
representative will be attending Council meetings to provide updates on campus
activities.
Jeannie Blackwell, San Luis Obispo, urged Council to send a letter to the County Board
of Supervisors in support of a county -wide ban on hydraulic fracturing.
Vice Mayor Smith advised that Council will consider the subject of hydraulic fracturing as
part of the Council's Legislative Platform in January 2014.
Dave Hannings, San Luis Obispo, voiced objection to a proposed development at 667-
669 Monterey Street, citing concerns with massing, circulations, and parking; asserted
that the Planning Commission ignored the concerns of the public.
Kurt Friedmann, representing SLO Hosts, distributed a petition in support of allowing
short term rentals and urged Council to suspend enforcement pending modifications to
the Code. A hard copy of Mr. Friedmann's petition is on file with the City Clerk.
Justin Wellner, representing Cal Poly, advised that a public forum regarding a proposed
student housing project will be held on November 6, 2013 at 6:00 p.m. at the University
Union.
CONSENT CALENDAR
Donald Hedrick, San Luis Obispo, spoke on the potential for flooding at a creek adjacent
to the Damon - Garcia sports fields and urged that the City not allow development near the
park until it has been addressed.
MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL MEMBER
ASHBAUGH, CARRIED 4 -0, to approve recommendations for Consent Calendar Items
C1 thru C10, with the removal of Items C2 and C7 for separate consideration.
C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES
MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL
MEMBER ASHBAUGH, CARRIED 4 -0, to waive reading of all resolutions and
ordinances as appropriate.
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City Council Meeting Minutes — November 5, 2013
Page 3
C2. LEASE AGREEMENT WITH SESLOC FEDERAL CREDIT UNION FOR THE
USE OF 3807 AND 3855 BROAD STREET FOR OVERFLOW PARKING AT
' THE DAMON - GARCIA SPORTS FIELDS
Please refer to Page 5 for discussion of this item.
C3. DECLARATION OF HEALTHY EATING ACTIVE LIVING CITY — RESOLUTION
MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL
MEMBER ASHBAUGH, CARRIED 4 -0, to adopt a Resolution No. 10473 (2013
Series ) entitled "A Resolution of the City Council of the City of San Luis Obispo,
California, recognizing the tremendous physical and fiscal toll obesity has on the
community, and committing to promote a healthier lifestyle through diet, nutrition
and exercise by supporting City participation with the `Healthy Eating Active
Living' cities campaign (HEAL)."
C4. JACK HOUSE RESTROOM AND GAZEBO REMODELS, SPECIFICATION NO.
90569D
MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL
MEMBER ASHBAUGH, CARRIED 4 -0, to:
' 1) Approve the Plans and Specifications for "Jack House Restroom and Gazebo
Remodels, Specification 90569D ".
2) Authorize staff to advertise for bids and authorize the City Manager to award
the contract, if the lowest responsible bidder is within the Engineer's Estimate
of $240,000.
3) Approve the transfer of $55,000 from the project's construction management
account to the construction account at the time of bid award.
C5. FIRST AMENDMENT TO TELECOMMUNICATIONS FACILITY LEASE AT
SANTA ROSA PARK
MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL
MEMBER ASHBAUGH, CARRIED 4 -0, to approve the First Amendment to the
Telecommunications Facility Lease with New Cingular Wireless PCS, LLC, and
authorize the City Manager to execute the Amendment and any related
documents on behalf of the City.
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City Council Meeting Minutes — November 5, 2013
C6.
C7.
C8.
Page 4
PARKING SCOOTER FLEET REPLACEMENT
MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL 1
MEMBER ASHBAUGH, CARRIED 4 -0, to:
1) Authorize the purchase of two (2) parking scooters as approved in the 2013-
15 Financial Plan per the City's purchasing policy.
2) Authorize the Finance Director to issue a sole source purchase order to
Municipal Maintenance Equipment, Inc., in the amount of $61,594.56.
PURCHASE OF FIRE ENGINE, SPECIFICATION NO. 90059
Please refer to Page 6 for discussion of this item.
SURPLUS DESIGNATION OF EIGHT VEHICLES AND EQUIPMENT AND
AUTHORIZATION OF SALE
MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL
MEMBER ASHBAUGH, CARRIED 4 -0, to authorize the surplus designation of
eight (8) vehicles and pieces of equipment by sale, auction, trade -in, or other
disposal methods in accordance with the City's policies and procedures as 1
prescribed in the Financial Management Manual Sections 405 -L and 4807B.
C9. AERIAL SIGNAL TRUCK REPLACEMENT, SPECIFICATION NO. 91234
MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL
MEMBER ASHBAUGH, CARRIED 4 -0, to:
1) Approve the Aerial Signal Truck Replacement capital project, Specification
No. 91234 from the Equipment Replacement Fund balance.
2) Approve the use of Cooperative Purchasing Agreement with National Joint
Powers Alliance (NJPA) Contract #060311-All through Altec Industries,
effective July 13, 2013, for the purchase of a 2014 Altec AT235 Signal Aerial
Truck.
3) Authorize the Finance Director to execute a purchase order to Altec Industries
in the amount of $80,837 for a 2014 Altec AT235 Signal Aerial Truck.
4) Authorize the surplus designation of signal aerial truck, Fleet Asset No. 0414,
by trade -in in accordance with the City's policies and procedures as prescribed
in the Financial Management Manual Section 405 -L and 480 -A and in
accordance with California Air Resources Board ruling for out -of -state sale.
City Council Meeting Minutes — November 5, 2013
Page 5
C70. FIRST AMENDMENT TO BUILDING AGREEMENT AND LEASE FOR RETAIL
SPACE AT 837 MARSH STREET
MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL
MEMBER ASHBAUGH, CARRIED 4 -0, to:
1) Approve modifications to the existing retail lease space located at 837 Marsh
Street.
2) Authorize the City Manager to execute the First Amendment to the Building
Agreement and Lease with Jamestown Premier SLO Retail, L.P., for existing
retail lease space located at 837 Marsh Street.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR DISCUSSION
C2. LEASE AGREEMENT WITH SESLOC FEDERAL CREDIT UNION FOR THE
USE OF 3807 AND 3855 BROAD STREET FOR OVERFLOW PARKING AT
THE DAMON - GARCIA SPORTS FIELDS — RESOLUTION
In response to Council inquiries, Parks and Recreation Director Stanwyck
explained that the City may not utilize the SESLOC north parking lot during
business hours; advised that City facility hosts will guide park users to
' appropriate parking facilities; advised that the City will continue to explore long
term parking solutions for the sports park.
MOTION BY VICE MAYOR SMITH, SECOND BY COUNCIL MEMBER
ASHBAUGH, CARRIED 3 -1 (COUNCIL MEMBER CARPENTER VOTING NO), to:
1) Approve a 10 -year parking lease agreement with SESLOC Federal Credit
Union in the amount of $32,000 for the use of property at 3807 and 3855
Broad Street as overflow parking for the Damon - Garcia Sports Fields during
peak uses and authorize the Mayor to execute the lease agreement;
2) Adopt Resolution No. 10472 (2013 Series) entitled "A Resolution of the City
Council of the City of San Luis Obispo, California, approving the terms of the
lease of SESLOC Federal Credit Union owned property at 3807 and 3855
Broad Street and authorize the Mayor to execute the lease for overflow
parking at Damon - Garcia Sports Fields with all necessary paperwork."
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City Council Meeting Minutes — November 5, 2013 Page 6
C7. PURCHASE OF FIRE ENGINE, SPECIFICATION NO. 90059 - RESOLUTION
Council discussion ensued relative to whether the Cal Poly contract for fire
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services adequately recovers the City's expenses to provide said services.
MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL
MEMBER ASHBAUGH, CARRIED 3 -1 (COUNCIL MEMBER CARPENTER
VOTING NO), to:
1) Approve the Lease Purchase of one (1) new 2013 Pierce Arrow PUC Type 1
Fire Engine in the amount of $548,351 with payments to be made over a 5
year term and authorize the City Manager, Finance Director and City Attorney
to execute all related documents on behalf of the City.
2) Authorize the Finance Director to execute a sole source lease purchase order
through Oshkosh Capital in the amount of $548,351 for the purchase of a new
2013 Pierce Arrow PUC Type 1 Fire Engine.
3) Authorize the surplus designation of 1991 Pierce Fire Pumper, Fleet Asset
No. 9180, by sale, auction, trade -in or other method in accordance with the
City's policies and procedures as prescribed in the Financial Management
Manual Section 405 -L and 480.
4) Adopt Resolution No. 10469 (2013 Series) entitled "A Resolution of the City '
Council of the City of San Luis Obispo, California, approving the lease
purchase of a fire engine from Oshkosh Capital and approving the final form
of financing documents and official actions."
PUBLIC HEARING ITEMS
PHI. ANNUAL PUBLIC HEARING FOR THE TOURISM BUSINESS IMPROVEMENT
DISTRICT — RESOLUTION
Tourism Manager Cano reviewed the contents of the Administrative Report and
responded to Council inquiries.
Vice Mayor Smith opened and closed the Public Hearing, there being no one
desiring to speak to this issue.
City Clerk Mejia announced that two written protests to the Tourism Business
Improvement District were received and based on the total percentage needed;
this does not amount to a legally sufficient protest.
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City Council Meeting Minutes — November 5, 2013
Page 7
MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL
MEMBER ASHBAUGH, CARRIED 4 -0, to adopt Resolution No. 10470 (2013
' Series ) entitled "A Resolution of the City Council of the City of San Luis Obispo,
California, declaring the basis and the levy of the assessment for the San Luis
Obispo Tourism Business Improvement District, and affirming the establishment
of the District."
PH2. 2013 BICYCLE TRANSPORTATION PLAN (GPI /ER 71 -13) — RESOLUTION
Public Works Director Grigsby, Principal Transportation Planner Mandeville,
Transportation Assistant Rice, and Transportation Program Assistant Christian,
narrated a PowerPoint presentation entitled "Bicycle Transportation Plan" and
responded to Council inquiries. A hard copy of the PowerPoint presentation is on
file with the City Clerk's Office.
Vice Mayor Smith opened the Public Hearing.
Donald Hedrick, San Luis Obispo, opined that the bicycle lane on Sacramento
Drive should be located on the opposite side of the street, noting that it impacts
parking for the businesses along the route.
Charlene Rosales, representing the Chamber of Commerce, voiced support for the
' Bicycle Transportation Plan, noting that the plan aligns with the Chamber's
Economic Development Plan and improves the quality of life for residents.
Dan Rivoire, Director of the San Luis Obispo County Bicycle Coalition, expressed
gratitude to the City's Bicycle Committee and staff for its work on the Bicycle
Transportation Plan and urged Council approval.
Lea Brooks, San Luis Obispo, commended Council and the community for its
efforts to improve bicycle transportation.
Ken Kineow, San Luis Obispo, urged Council to approve the subject plan and to
allocate additional funds for bicycle transportation projects during the next budget
cycle.
Jim Wolfe, Chair of the Bicycly Advisory Committee, thanked Council for its
support of improving the bicycle infrastructure improvements and urged approval
of the plan.
There being no others desiring to speak on this item, the Public Hearing was
closed.
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City Council Meeting Minutes — November 5, 2013
Page 8
Following discussion, MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND
BY COUNCIL MEMBER CARPENTER, CARRIED 4 -0, to adopt Resolution No.
10471 (2013 Series) entitled "A Resolution of the City Council of the City of San
Luis Obispo, California, adopting the 2013 Bicycle Transportation Plan and
Negative Declaration of Environment Impact (GPI /ER 71 -13) ", including verbiage
modifications to: 1) Page 23 to indicate that the Public Works Director may make
adjustments as long as it is consistent to with the intent of the plan; 2) Page 77,
Section 4.7, to strike out "Measure Y" and only refer to "funding "; and 3) Page A-
123, Laguna Lake, to add "right -of -way" in reference to LOVR.
BUSINESS ITEMS
61. APPOINTMENTS TO THE 2014 COUNCIL COMPENSATION COMMITTEE
City Clerk Mejia reviewed the contents of the Administrative Report and
responded to Council inquiries.
Don Hedrick, San Luis Obispo, opined that he should have been included in the
selection process for the Council Compensation Committee.
City Clerk Mejia explained the voting process for selecting committee members,
provided the Council with paper voting ballots, and tallyed and announced each
Council Member's vote.
Following the selection process, MOTION BY COUNCIL MEMBER CARPENTER,
SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 4 -0, to:
1) Appoint the following individuals to the Council Compensation Committee,
effective immediately and sunsetting upon presentation of its
recommendations to the City Council:
Former Elected Official
Personnel Board Members
Citizens at Large
4th Committee Member
5th Committee Member
Alternate 1
Alternate 2
Alternate 3
John Ewan
Marcia Nelson
Gordon Mullin
Ken Tasseff
Amy Kardel
Karen Adler
Carol Sexton
Allen Settle
2) Direct the Council Compensation Committee to review the full Council
compensation package and make recommendations to the City Council no
later than May 6, 2014 and to review compensation for the Planning
Commission and Architectural Review Commission in conjunction with its
review of Council compensation.
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City Council Meeting Minutes — November 5, 2013 Page 9
B2. APPROACH TO CONDUCTING A COMPENSATION STUDY
' Human Resources Director Irons reviewed the contents of the Administrative
Report and responded to Council inquiries.
Charlene Rosales, representing the Chamber of Commerce, voiced support for
conducting a compensation study in alignment with the Council's compensation
philosophy.
Steve Barasch, San Luis Obispo, voiced concerns regarding the state of the
economy and the sustainability of employee compensation packages; suggested
incorporating median family income and per capita income into the study
methodology.
In response to Council discussion, Human Resources Director Irons spoke on the
role of the employee's committee as part of the compensation study; noted that the
purpose of including employees as part of the study is to instill a sense of
ownership and understanding of the results; pointed out the the consultant and the
Human Resources Department will provide indepentent guidance as it pertains to
the study.
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER CARPENTER, CARRIED 4 -0, to support the approach to be used to
t conduct a compensation study in accordance with the Council adopted
Compensation Philosophy as provided in the work program supporting the major
city goal Sustain Essential Services, Infrastructure, and Fiscal Health.
COUNCIL LIAISON REPORTS
Liaison reports were received from Council Members Ashbaugh, Christianson, and Vice
Mayor Smith.
COUNCIL COMMUNICATIONS
None.
ADJOURNMENT
There being no further business to come before the City Council, Vice Mayor Smith
adjourned the meeting at 8:37 p.m.
APPROVED BY COUNCIL: 12/10/13