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HomeMy WebLinkAbout12/03/20131 1 1 minutes city of san Luis owspo REGULAR MEETING OF THE CITY COUNCIL Tuesday, December 3, 2013 - 6:00 P.M. Council Chamber, 990 Palm Street San Luis Obispo, California CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, December 3, 2013 at 6:00 p.m.. in the City Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Council Members Present: Council Members John Ashbaugh, Dan Carpenter, Carlyn Christianson, Vice Mayor Kathy Smith, Mayor Jan Marx Council Member Absent: None City Staff Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael Codron, Assistant City Manager, and Anthony J. Mejia, City Clerk, were present at Roll Call.. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Vice Mayor Smith led the Pledge of Allegiance. PRESENTATION CALIFORNIA AMERICAN PLANNING ASSOCIATION AWARD FOR THE CITY OF SAN LUIS OBISPO CLIMATE.ACTION PLAN David Ward, Central Coast Section Director of American Planning Association of California, presented an award to the City of San Luis Obispo in recognition of the Climate Action Plan. City Council Meeting Minutes — December 3, 2013 Page 2 Al. VICE MAYOR APPOINTMENT FOR 2014 1 Council directed staff to agendize Council Policies and Procedures to clarify verbiage related to the appointment of Vice Mayor. MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR SMITH, CARRIED 5 -0, to appoint Council Member Carlyn Christianson as Vice Mayor to serve a one -year term commencing upon appointment. PUBLIC COMMENT Joe Arsenio II, San Luis Obispo, voiced concerns regarding the proposed Cal Poly student housing project; asserted that the project would negatively impact adjacent neighborhoods; suggested that the Council make a determination as to whether to provide water and sewer services to the project. Adam Stowe, General Manager of San Luis Obispo Blues, announced that the San Luis Blues baseball team has been selected to host the first tournament playoff in August for the California Collegiate League in which the Blues play. Donald Hedrick, San Luis Obispo, asserted that the Climate Action Plan enables 1 outside influences to negatively impact the quality of life for residents. Amy Cornell, San Luis Obispo, representing Cal Poly Student Government, stated that the student body has an interest to be good neighbors to the adjacent properties and conveyed support for the student housing project. Will Powers, San Luis Obispo, voiced concerns regarding the work quality of City employees; asserted that the City Manager and underperforming staff should be replaced. Michelle Tasseff, San Luis Obispo, spoke on her experiences with Cal Poly students and expressed support for the Cal Poly student housing project. In response to Council inquiry, Justin Wellner, representing Cal Poly, thanked the community for attending the public forums on the student housing project and advised that Cal Poly will continue to evaluate appropriate sites for the project. Gordon Mullin, San Luis Obispo, reported on his experience during a recent police ride along; commended Officer Rodriguez on her professionalism. CONSENT CALENDAR 1 City Council Meeting Minutes — December 3, 2013 Page 3 MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5 -0, to approve recommendations for Consent Calendar Items C1 thru C7. C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES MOTION BY COUNCIL MEMBER SMITH, SECOND' BY COUNCIL MEMBER ASHBAUGH, CARRIED 5 -0, to waive reading of all resolutions and ordinances as appropriate. C2. CITY COUNCIL MINUTES OF TUESDAY, NOVEMBER 12.2013 MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5 -0, to waive oral reading and approve the City Council minutes of November 12, 2013 as amended. C3. WATER TANK MAINTENANCE 2014 PROJECT - SPECIFICATION NO. 91152 MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5 -0, to: t 1) Approve the Special Provisions for "Water Tank Maintenance Project 2014, Specification No. 91152." 2) Authorize staff to advertise for bids for "Water Tank Maintenance Project 2014, Specification No. 91152." 3) Authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer's Estimate. C4. SANTA ROSA PARK PLAIT tQUIPMEN I Kt1'LAt;tmtN I 1'KUJtLa i - MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5 -0, to: 1) Approve plans and specifications for the "Santa Rosa Park Play Equipment Replacement Project, Specification No. 91029." 2) Authorize staff to advertise for construction bids and authorize the City Manager to award a contract if the lowest responsible bid is less than the Engineer's Estimate of $150,000. 3) Authorize the transfer of $157,996 from the Play Equipment Replacement master construction account to the equipment acquisition ($129,000), construction ($26,250), and design ($2,746) phases of the project's account. (Council action continued on the next page) City Council Meeting Minutes — December 3, 2013 Page 4 4) Approve a California Multiple Award Schedule (CMAS) agreement purchase with Landscape Structures, Inc. in an amount not -to- exceed $129,000 for the purchase of play equipment for Santa Rosa Park Play Equipment , Replacement project and authorize the Finance Director to execute a purchase order following the bid opening. C5. SUPERVISORY CONTROL AND DAT MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5 -0, to approve, and authorize the Mayor to execute, an agreement with Emerson Process Management for an additional two -years of SCADA maintenance and support in the amount of $62,800. C6. GREEN WASTE PROCESSING MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5 -0, to approve the continued use of green waste as Alternative Daily Cover at Cold Canyon Landfill for an additional year. C7. COMMUNITY DEVELOPMENT BLOCK GRANT CURB RAMPS 2014 - SPECIFICATION NO. 91210 In response to Council inquiry, Public Works Director Grigsby advised that staff has updated the citywide curb ramps statistics and spoke on the new curb ramps standards. MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5 -0, to: 1) Approve plans and specifications for the Community Development Block Grant (CDBG) Curb Ramp 2014 Project, Specification No. 91210. 2) Authorize staff to advertise for bids for CDBG Curb Ramp 2014 Project, Specification No. 91210. 3) Authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer's Estimate of $105,000. 4) Approve the transfer of $3,451 in CDBG funds from the CDBG Curb Ramps 2012 project to the CDBG Curb Ramps 2013 project. 1 City Council Meeting Minutes — December 3, 2013 Page 5 STUDY SESSION ITEMS ' SS1. COMMUNITY CHOICE AGGREGATION PROGRAMS (RELATED TO ENERGY GENERATION CHOICES) Utilities Director Mattingly and Conservation Manager Munds narrated a PowerPoint presentation entitled "Community Choice Aggregation" (CCA) and responded to Council inquiries. A hard copy of the PowerPoint presentation is on file with the City Clerk. Donald Hedrick, San Luis Obispo, questioned whether it is appropriate to form a CCA program in San Luis Obispo; recommended that Council suspend consideration a CCA until other agencies have implemented CCA programs. Eric Veium, SLO Clean Energy, expressed a willingness to provide staff and financial resources to assist the City in exploring the feasibility of a CCA program; requested that a City representative participate on a CCA Exploration Advisory Committee (CEAC). Nick Homick, San Luis Obispo, pointed out that the State Legislature enabled CCA programs to assist communities to meet state mandates on renewable energy generation. t Andrew Christie, representing Santa Lucia Chapter of the Sierra Club, commended Council for including exploration of a CCA as part of the Climate Action Plan; spoke on the reduction of carbon emissions in communities that have established a CCA program. Leslie Halls, San Luis Obispo, voiced opposition to a CCA program in San Luis Obispo; pointed out that the City of Oakland determined that it was infeasible to establish a CCA. Peter Schwartz, Professor at Cal Poly, spoke on the impacts of greenhouse gases on the environment; opined that establishing a CCA will help encourage the community to invest in clean energy and reduce energy consumption. Montgomery Norton, San Luis Obispo, spoke on the success of community sustainability projects in Orange County; stressed the importance of taking a leadership position in making sustainable energy decisions. Mladen Bandon, SLO Clean Energy, encouraged that the City participate with other local communities to explore sustainable energy options and to establish a CCA program. Will Powers, San Luis Obispo, spoke in favor of sustainable energy programs 1 and encouraged Council to move forward with exploring a CCA program. Charlene Rosales, Chamber of Commerce, noted that the Chamber has not taken a position on the subject due to a lack of information from other agencies which have implemented a CCA program. City Council Meeting Minutes — December 3, 2013 Page 6 Rosh Wright, San Luis Obispo, encouraged Council to explore the feasibility of a I CCA program and commended the previous speakers for their positive intentions in implementing a CCA program. During the course of discussion, individuals Council Member(s) made comments as follows. The below statements do not necessarily reflect Council consensus: • The City's Climate Action Plan directs staff to explore a CCA although Council needs to determine whether it is a priority at this time. The City should take a leadership role in establishing a CCA program with neighboring agencies. • A City representative or Council Member should be designated to serve on the CEAC. The County of San Luis Obispo should be the lead agency on conducting a feasibility study for a CCA program. • The City has a lack of staff resources to be able to adequately pursue a CCA program at this time. • It would be appropriate for a Council Member to serve on the CEAC but staff resources should not be utilized until it can be addressed during the goal setting process. In response to Council inquiry, Eric Veium advised that SLO Clean Energy is supportive and appreciative of a Council Member participating on the CEAC. By Council consensus, the City Council: 1) Authorized a Council Member and alternate to participate as a member of the CCA Exploration Advisory Committee (CEAC). 2) Authorized the City Manager to execute appropriate documentation to allow the CEAC and its technical consultants to request energy usage load data from PG &E so it may be analyzed as part of the feasibility study. 3) Determined that these actions in no way bind or otherwise obligate the City of San Luis Obispo to participate in a Community Choice Aggregation program. 4) Directed staff to include consideration of appointing a Council Member and alternate as part of the Council Committee Appointments process. 1 City Council Meeting Minutes — December 3, 2013 Page 7 BUSINESS ITEMS t131. SEWER RATE. STRUCTURE CHANGE FOR PUBLIC AND PRIVATE SCHOOLS Utilities Director Mattingly and Utilities Deputy Director Hix narrated a PowerPoint presentation entitled "Sewer Rate Structure Change for Schools" and responded to Council inquiries. A hard copy of the presentation is on file with the City Clerk. MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5 -0, to direct staff to proceed with the process to eliminate "Average Daily Attendance" from the sewer rate structure. PUBLIC HEARING ITEMS PHI. ADOPTION OF THE 2013 CALIFORNIA BUILDING AND FIRE CODES WITH LOCAL AMENDMENTS — ORDINANCE INTRODUCTION Community Development Director Johnson, Chief Building Official Lease, and Fire Marshall Maggio narrated a PowerPoint presentation entitled "Adoption of the 2013 California Building Standards Code" and responded to Council inquiries. tJohn Evans, San Luis Obispo, expressed gratitude to staff for their willingness to recommend an amendment to the ordinance in relation of special grading standards. David Grey, San Luis Obispo, voiced support for the amendment to the special grading standards and urged Council approval. Dante Anselmo, San Luis Obispo, thanked staff for recommending the proposed amendments to the special grading standards; suggested that a reference be included in the development guidelines to refer to the building code. Ryan Petetit, San Luis Obispo, voiced concern that certain sections of the proposed ordinance may allow the Community Development Director to modify the building code based on his interpretation. Russ Sheppell, San Luis Obispo, recommended that the building guidelines be implemented on a project basis rather than as a citywide regulation. John Belsher, San Luis Obispo, commended staff for its accessibility and effectiveness in addressing the concerns raised on the special grading standards. City Council Meeting Minutes — December 3, 2013 Page 8 Following discussion, MOTION BY COUNCIL MEMBER SMITH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5 -0, to introduce Ordinance No. 1595 (2013 Series) entitled "An Ordinance of the City Council of the City of San Luis Obispo, California, amending Title 15 of the Municipal Code to adopt and amend the latest editions of the California Building Standards Codes and adopting findings of fact to support the amendments" including an amendment as follows (deletions in strikethrough and insertions in italics): J101.6 Special Gradin4 Standards. The topography of a site proposed for development shall remain substantially in its natural state. Mass re- contouring shall not be allowed. In all cases, the average cross slop of a site shall be determined prior to any grading operations or approval of any grading plan. Where a site does not slope uniformly, the building official or city engineer shall determine average cross slope by proportional weighting of the cross slopes of uniformly sloping subareas. The percentage of the site, exclusive of building area, to remain in its natural state, shall be in accordance with Table J101.6. All graded planes shall be rounded on all edges to blend with natural slopes. The rounded edges shall have a radius equal to one -half the height of the cut or fill slope. Exception: Grading specifically approved and/or conditioned in conjunction with a tentative subdivision map, development proposal, or similar entitlement consistent with General Plan policies and other hillside standards is not subject to the specific grading limitations noted in this section. LIAISON REPORTS Liaison reports were received from Council Member Ashbaugh, Vice Mayor Christianson, and Mayor Marx. COMMUNICATIONS Mayor Marx announced the 3`d Future Fair, Reindeer Run, Holiday Parade, and Annual Recruitment for City Advisory Bodies. ADJOURNMENT There being no further business to come before the City Council, Mayor Marx adjourned the meeting at 9:12 p.m. APPROVED BY COUNCIL: 01/07/14 N nthony J. e i City Clergy 1 i 1