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Home My WebLink About12/10/20131 1 1 minutes city of san Luis oBispo SPECIAL MEETING OF THE CITY COUNCIL Tuesday, December 10, 2013 - 6:00 P.M. Council Chamber, 990 Palm Street San Luis Obispo, California CALL TO ORDER A Special Meeting of the San Luis Obispo City Council was called to order on Tuesday, December 10, 2013 at 6:00 p.m. in the City Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Council Members Present: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx Council Member Absent: None City Staff Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael Codron, Assistant City Manager, and Anthony J. Mejia, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE. Council Member Ashbaugh led the Pledge of Allegiance. PUBLIC COMMENT Richard Mar4etson, President of People Helping People in Los Osos, announced the 8`h Annual Needs and Wishes Holiday fundraiser for the homeless on December 14, 2013. City Council Meeting Minutes — December 10, 2013 Page 2 CONSENT CALENDAR MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER 1 CARPENTER, CARRIED 5 -0, to approve Consent Calendar Items C1 thru C11. C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5 -0, to waive reading of all resolutions and ordinances as appropriate. C2. MINUTES OF TUESDAY, NOVEMBER 5, 2013 C3. C4. MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5 -0, to waive oral reading and approve the City Council Minutes of November 5, 2013, as amended. DISTRICT — REC MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5 -0, to authorize the issuance of a Request for 1 Proposals for Marketing Services for the Tourism Business Improvement District, Specification No. 91275. COUNCIL FOR USE OF 1123 MILL STREET OFFICE SPACE — RESOLUTION MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5 -0, to adopt Resolution No. 10480 (2013 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, approving the terms for the lease of 1123 Mill Street with the San Luis Obispo County Arts Council and authorizing the Mayor to execute the lease and all necessary supporting documents." C5. ADDITION OF 1144 BUCHON STREET TO MASTER LIST OF HISTORIC PROPERTIES — RESOLUTION MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5 -0, to adopt Resolution No. 10481 (2013 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, adding the property located at 1144 Buchon Street to the Master List of Historic Resources, CHC 106 -12." City Council Meeting Minutes — December 10, 2013 Page 3 C6. CONTRACT AWARD FOR TESTING AND TRAINING SERVICES ON TYLER/ENERGOV SOFTWARE MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5 -0, to approve, and authorize the City Manager to execute, a contract with Software Solutions for testing and training services on Tyler /EnerGov software in an amount not to exceed $43,950. C7. FISCAL YEAR 2014 -15 GRANT APPLICATION FOR OFFICE OF TRAFFIC SAFETY SELECTIVE TRAFFIC ENFORCEMENT PROGRAM MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5 -0, to: 1. Authorize the Police Department to submit a grant application to the Office of Traffic Safety for the Fiscal Year 2014 -15 Selective Traffic Enforcement Program (STEP) in an amount not to exceed $250,000. 2. If the grant is awarded, authorize the Chief of Police to execute all grant related documents and authorize the appropriation of the grant amount. I C8. PARKING SERVICES DIVISION ORGANIZATIONAL ASSESSMENT - REQUEST FOR PROPOSALS Following clarification, MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5 -0, to: 1. Authorize the issuance of a Request for Proposals for consulting services for an Organizational Assessment for the Parking Services Division, Specification No. 91282. 2. Authorize the City Manager to execute an agreement in an amount up to $45,000 to perform the organizational assessment. C9. COUNCIL LIAISON SUBCOMMITTEE ASSIGNMENTS 2014 Following discussion, MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5 -0, to approve Council Liaison Subcommittee assignments for calendar year 2014. 1 City Council Meeting Minutes — December 10, 2013 Page 4 C10. MONTEREY STREET WATERLINE REPLACEMENT PROJECT MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER 1 CARPENTER, CARRIED 5 -0, to: 1. Authorize the City Manager to award a contract to Cannon for design services for the Monterey Street Waterline Replacement, Specification No. 91284, in the amount of $59,840. 2. Approve a Budget Amendment Request to transfer $59,840 from Water Completed Projects to the design phase of the project. 3. Authorize staff to advertise for bids for the construction of the Monterey Street Waterline Replacement, Specification No. 91298. 4. Authorize the City Manager to execute the construction contract if the lowest responsible bid is within the Engineer's Estimate of $336,026. C11. SLO SKATE PARK PUBLIC ART DESIGN Following discussion, MOTION BY COUNCIL MEMBER SMITH, SECOND BY COUNCIL MEMBER CARPENTER, CARRIED 5 -0, to conceptually approve the public art design "Concrete Jungle" for the City of San Luis Obispo (SLO) Skate t Park located at Santa Rosa Park. PUBLIC HEARING ITEMS PHI. STREET APARTMENTS) — RESOLUTION Community Development Director Johnson narrated a PowerPoint presentation entitled "Conduit Reissuance Request - Carmel Street Apartments ". Mayor Manx opened the Public Hearing. Scott Smith, representing San Luis Obispo Housing Authority, expressed gratitude to the City Council and urged approval. There being no others desiring to speak on this item, the Public Hearing was closed. J City Council Meeting Minutes — December 10, 2013 Page 5 MOTION BY COUNCIL MEMBER CARPENTER, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5 -0, to adopt Resolution No. 10482 (2013 Series) ' entitled "A Resolution of the City Council of the City of San Luis Obispo, California, approving the reissuance of Multifamily Housing Revenue Bonds by the Housing Authority of the City of San Luis Obispo for the Carmel Street Apartments located at 433 Pacific Street." PH2. REISSUANCE OF MULTIFAMILY HOUSING REVENUE LOAN FOR 41 -UNIT Council Member Carpenter recused himself, stating that he own property within 500' of the subject property, and left the Chamber at 6:28 p.m. Community Development Director Johnson narrated a PowerPoint presentation entitled "Conduit Reissuance Request — Del Rio Terrace Apartments ". Mayor Marx opened and closed the Public Hearing, there being no one desiring to speak to this issue. MOTION BY VICE MAYOR CHRISTIANSON, SECOND BY COUNCIL MEMBER SMITH, CARRIED 4 -0 (COUNCIL MEMBER CARPENTER ABSTAINING), to adopt Resolution No. 10483 (2013 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, approving the reissuance of a multifamily housing revenue loan by the Housing Authority of the City of San Luis Obispo for the Del Rio Terrace Apartments located at 2005 Johnson Avenue." BUSINESS ITEMS 131. 2012 -13 FISCAL YEAR ANNUAL REPORT ON DEVELOPMENT IMPACT FEES AND MAKING CERTAIN FINDINGS RELATED TO IMPACT FEE BALANCES — RESOLUTION Finance and Information Technology Director Padilla narrated a PowerPoint presentation entitled "AB 1600 2012 -13 Annual Report" and responded to Council inquiries. MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER SMITH, CARRIED 5 -0, to: 1. Review the 2012 -13 Fiscal Year Report on Development Impact Fees. 2. Adopt Resolution No. 10484 (2013 Series) entitled "A Resolution of the City ' Council of the City of San Luis Obispo, California, accepting the 2012 -13 Annual Report on Development Impact Fees and making certain findings related thereto." City Council Meeting Minutes — December 10, 2013 Page 6 62. UPDATE ON THE CITY'S FISCAL STATUS AND STATUS OF MAJOR CITY GOALS 1 Finance and Information Technology Director Padilla and Assistant City Manager Codron narrated a PowerPoint presentation entitled "Update on the City's Fiscal Status and Status of Major City Goals" and responded to Council inquiries. The following suggestions for use of excess reserve monies were raised by one or more Councilmember(s) but do not necessarily reflect Council consensus: • Homeless Services Center • Homeless Shelter • Railroad Safety Trail • Extension of downtown sidewalk enhancements to Osos and Santa Rosa • Open space acquisition • PERS liability • Restoring cut Capital Improvement Projects • California Joint Powers Insurance Authority retrospective amount • infrastructure for economic development • Mission Plaza Master Plan B3. GENERAL FUND FIVE YEAR FISCAL FORECAST: 2013 -18 Finance and Information Technology Director Padilla narrated a PowerPoint presentation entitled "General Fund 5 Year Fiscal Forecast 1St Semi - Annual Update" and responded to Council inquiries. By unanimous consensus, the Council received and filed the General Fund Five Year Fiscal Forecast report. COUNCIL LIAISON REPORTS Liaison reports were received from Council Members Smith, Ashbaugh, and Mayor Marx. COUNCIL COMMUNICATIONS None. 1 City Council Meeting Minutes — December 10, 2013 ADJOURNMENT Page 7 ' There being no further business to come before the City Council, Mayor Manx adjourned the meeting at 7:58 p.m. The next Regular Meeting will be held on Tuesday, January 7, 2014 at 6:00 p.m. in the City Council Chambers, 990 Palm Street, San Luis Obispo, Coifornia APPROVED BY COUNCIL: 01/07/14 1 F Anthony J. City Clerk