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HomeMy WebLinkAbout01/21/2014minutes 1 city of san Luis osispo SPECIAL AND REGULAR MEETING OF THE CITY COUNCIL Tuesday, January 21, 2014 Special Meeting — 4:00 P.M. Regular Meeting — 6:00 p.m. Council Chamber, 990 Palm Street San Luis Obispo, California CALL TO ORDER A Special Meeting of the San Luis Obispo City Council was called to order on Tuesday, January 21, 2014 at 4:00 p.m. in the City Council Chambers, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL ' Council Members Present: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx Council Member Absent: None City Staff Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael Codron, Assistant City Manager, and Anthony Mejia, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. STUDY SESSION SS1. Assistant City Manager Codron, Economic Development Manager Johnson, and Walter Kaiser, Economic and Planning Systems, narrated a PowerPoint presentation entitled "Infrastructure Financing Analysis Study Session 1" and responded to Council inquires. City Council Meeting Minutes — January 21, 2014 Page 2 Steve Barasch, San Luis Obispo, spoke about the relationship between entitlement related costs for planning and development impact fees; noted 1 the importance of reviewing the calendar of when fees are paid and when entitlements are obtained. Ty Safreno, owner of Trust Automation, spoke on the importance of predictability in the entitlement process; stated that the manufacturing industry is in need of larger parcels to support their operations. Following discussion, Council received and filed the Economic Development Strategic Plan Implementation: Infrastructure Financing Analysis. ADJOURNMENT Council adjourned the Special Meeting at 5:30 p.m. CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, January 21, 2014 at 6:00 p.m. in the City Council Chambers, located at I 990 Palm Street, San Luis Obispo, California, by Mayor Marx. PLEDGE OF ALLEGIANCE Council Member Smith led the Pledge of Allegiance. PUBLIC COMMENT Karen Alder, representing Alta Vista Neighborhood Group, voiced opposition to the Cal Poly student housing project, citing impacts on neighborhood wellness. Jeff Eidelman, San Luis Obispo, spoke on the potential dangers at the Alta Vista neighborhood intersection; urged Council to support the Alta Vista neighborhood and oppose the Cal Poly student housing project. Garry Hixon, Morro Bay, commended the cities of Morro Bay and San Luis Obispo; spoke on the importance of community participation and voter registration. 1 City Council Meeting Minutes — January 21, 2014 Page 3 Joe Gibson, Morro Bay, urged Council to agendize consideration of supporting a resolution concerning postal service reform; stated that the postal service is in jeopardy of being reduced to a five -day service. Sharon Whitney, representing Alta Vista Neighborhood Group, suggested that the City's comments to the Cal Poly student housing project be posted to the City's website; noted that Alta Vista will be providing written comments following the release of the recirculated Environmental Impact Report (EIR). Linda White, San Luis Obispo, voiced opposition to the Cal Poly student housing project and urged Council to schedule a special meeting to gather community input on the project. Carol Winger, San Luis Obispo, expressed opposition to the student housing project, suggesting that Cal Poly should select an alternate location on campus; urged Council to support the neighborhood in opposition to the project. Harry Busselen, representing Neighborhoods North of Foothill, opined that residential neighborhood are negatively impacted by student housing; spoke on the importance of code enforcement in impacted neighborhoods. Sandra Rowley, representing Residents for Quality Neighborhoods (RQN), conveyed support for finding an alternate location for the student housing project, ' citing noise, traffic, and night sky impacts to the Alta Vista neighborhood. Rebecca Keisler, San Luis Obispo, related concerns that the student housing project will be constructed institutional style and will have significant impacts on the view shed. Evy Justensen, San Luis Obispo, asserted that the draft EIR does not adequately address traffic impacts on the most affected streets. John Keisler, San Luis Obispo, voiced concern that the student housing project will negatively impact view sheds and property values; urged Council to conduct a public hearing concerning the project. Michelle Tasseff, San Luis Obispo, conveyed support for the Cal Poly student housing project; noted that Cal Poly students are a source of volunteers which positively impacts regional communities. Donald Hedrick, San Luis Obispo, voiced concerns regarding the impacts from the Fukashima disaster in Japan; spoke on the importance of monitoring air and water quality. 1 City Council Meeting Minutes — January 21, 2014 Page 4 Claudia Anderson, San Luis Obispo, stressed the importance of preserving neighborhood wellness and urged Council to support the Alta Vista neighborhood 1 in opposition to the student housing project. Charlene Rosales, representing the Chamber of Commerce, voiced support for the Cal Poly student housing project, noting that additional on campus housing is needed. Will Powers, San Luis Obispo, asserted that the City needs to improve its follow through on speck projects such as the Chevron project, newspaper racks and improving traffic circulation. Justin Wellner, representing Cal Poly, advised that on January 24th the Cal Poly student housing project EIR will be recirculated for an additional 45-day comment period. Cal Poly Student Housing Protect Mayor Marx recused herself from deliberation on the Cal Poly student housing project because she owns property within 500' of the subject project; left the Chambers. Council discussion ensued as to whether the Council should conduct a community forum concerning the Cal poly student housing project. In response to Council inquiry, Community Development Director Johnson advised that staff is available to concerned residents to discuss technical issues on the EIR; explained that the City has a limited role and no direct land use authority over the project; noted that City Departments are coordinating efforts to provide written comments on the EIR and said comments will be posted to the City's website. Council Members Carpenter and Smith voiced support for conducting a community forum to discuss the Cal Poly student housing project. Council Member Ashbaugh and Vice Mayor Christianson voiced opposition to the conduct of a community forum, citing that the City does not have authority or leverage over the University. Mayor Marx returned to the dais. CONSENT CALENDAR Ron Brown, representative of Digital West, voiced support for Item C2 and commended the City for its partnership with Digital West. 1 City Council Meeting Minutes — January 21, 2014 Page 5 Donald Hedrick, San Luis Obispo, voiced opposition to Item C3, citing concerns ' with the saturation of electromagnetic waves emitted by such devices. MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR CHRISTIANSON, 5 -0, to approve Consent Calendar Items C1 thru C3. C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5 -0, to waive reading of all resolutions and ordinances as appropriate. C2. DIGITAL WEST - FIBER SERVICES Following clarification, MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5 -0, to: 1. Authorize staff to negotiate an amendment of the existing fiber conduit agreement with Digital West to allow Digital West access to additional City owned underground conduits in exchange for providing redundant fiber services to the City's public safety facilities. 2. Authorize the City Manager to execute an amendment to the existing agreement consistent with Digital West's proposal, subject to approval by the City Attorney. C3. APPROVAL OF. JOINT POLE ATTACHMENT AGREEMENT WITH SOUTHERN CALIFORNIA GAS COMPANY MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5 -0, to: 1. Authorize the City Manager to execute an agreement with Southern California Gas Company (Gas Company) to allow for the co- location of Advanced Meter Project Equipment on selected City Streetlight poles. 2. Authorize the City Manager to execute a separate service agreement (in a form approved by the City Attorney) with PGE to authorize PGE to charge the Gas Company directly for un- metered utilization of power from City streetlight service points. 1 City Council Meeting Minutes — January 21, 2014 Page 6 BUSINESS ITEMS B1. PROGRAM MANAGER CONTRACT AWARD FOR THE WATER RESOURCE RECOVERY FACILITY UPGRADE PROJECT Utilities Deputy Director Hix narrated a PowerPoint presentation entitled "The WRRF Upgrade" and responded to Council inquires. Donald Hedrick, San Luis Obispo, spoke on the impacts of drought and disinfection process for recycled water. Following discussion, MOTION BY COUNCIL MEMBER SMITH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5 -0, to: 1. Award a contract to Water Systems Consulting, Inc. to provide Program Management services for the duration of the Water Resource Recovery Facility Upgrade Project (Specification No. 91219). 2. Authorize the City Manager to execute an agreement related to Task Orders for Phase 1 with Water Systems Consulting, Inc. not to exceed $2,225,383. 3. Approve a transfer of $2,225,383 from the sewer fund Capital Reserve for the Water Resource Recovery Facility Upgrade project to the project account. RECESS Council recessed at 7:40 p.m. and reconvened at 7:55 p.m., with all Council Members present. B2. UPDATE ON PROJECT TO EXPLORE ALTERNATIVES TO THE CITY'S MEMBERSHIP IN THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA) Human Resources Director Irons, Human Resources Manager Zocher, and Tom Sinclair, of Municipal Resource Group, narrated a PowerPoint presentation entitled "Alternatives to City Membership in California Joint Powers Insurance Authority" and responded to Council inquires. Following discussion and by unanimous consent, Council directed staff to pursue Model 3, join a Risk Sharing Joint Powers Authority, as outlined in the Council Agenda Report. 1 City Council Meeting Minutes — January 21, 2014 Page 7 63. CONTINUATION OF UNREPRESENTED MANAGEMENT AND 1 CONFIDENTIAL EMPLOYEE COMPENSATION - RESOLUTIONS Human Resources Director Irons reviewed the contents of the Council Agenda Report and responded to Council inquires. MOTION BY COUNCIL MEMBER CARPENTER, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5 -0, to: 1. Adopt Resolution No. 10488 (2014 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, regarding management compensation for appointed officials, department heads, and management employees and superseding previous resolutions in conflict," as amended. 2. Adopt Resolution No. 10489 (2014 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, regarding compensation for the unrepresented confidential employees and superseding previous resolutions in conflict," as amended. 134. DISCUSSION OF CONTINGENCY PLANNING PROCESS TO ADDRESS THE POSSIBLE LOSS OF THE HALF -CENT SALES TAX ' (MEASURE Y) REVENUE STREAM Finance and IT Director Padilla narrated a PowerPoint presentation entitled "Contingency Planning Process to Address the Possible Loss of the Half -Cent Sales Tax (Measure Y) Revenue Stream" and responded to Council inquires. Steve Barasch, San Luis Obispo, asserted that Measure Y funds were not utilized as intended for major improvement projects; opined that the City could maintain acceptable and reasonable service levels without the renewal of a sales tax. Gordon Mullin, San Luis Obispo, questioned the methodology of being capable of identifying Measure Y projects; suggested that if Measure Y is not renewed that its projects be eliminated. City Council Meeting Minutes — January 21, 2014 Page 8 Following discussion, MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5 -0, to: 1. Support a two -part contingency plan that provides for specific reduction to immediately address the 2014 -15 shortfall. 2. Use of existing Functional Areas and the Service Categorization criteria in prioritizing services to consider service /budget reductions in slates for inclusion in the contingency plan. 3. Use of the Measure Y Community Forum as a venue to discuss the contingency plan and receive input from the public on reductions needed to produce a balanced budget if the revenue stream from Measure Y is not continued. LIAISON REPORTS Liaison reports were received from Council Members Smith, Vice Mayor Christianson and Mayor Marx. COUNCIL COMMUICATIONS By consensus, Council directed staff to agendize the U.S. Postal Service Resolution for future consideration. Council agreed to schedule a Special Meeting to be held on Tuesday, February 11, 2014, at 6:00 p.m., for consideration of the appeal of Mission School. ADJOURNMENT The City Council adjourned at 9:48 p.m., to a Special Meeting to be held on Tuesday, January 28, 2014 at 5:00 p.m. in the City Council Chambers, 990 Palm Street, San Luis Obispo, California. A Special Meeting will be held on Tuesday, February 4, 2014 at 5:00 p.m. The Regular meeting will commence at 6:00 p.m. in the City Council Chambers located at 990 Palm Street, San Luis Obispo, California. G L A; . ony J. epa City Clerk APPROVED BY COUNCIL: 03/04/14 1