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1 city of san Luis osispo
SPECIAL AND REGULAR MEETING OF THE CITY COUNCIL
Tuesday, January 21, 2014
Special Meeting — 4:00 P.M.
Regular Meeting — 6:00 p.m.
Council Chamber, 990 Palm Street
San Luis Obispo, California
CALL TO ORDER
A Special Meeting of the San Luis Obispo City Council was called to order on
Tuesday, January 21, 2014 at 4:00 p.m. in the City Council Chambers, located at
990 Palm Street, San Luis Obispo, California, by Mayor Marx.
ROLL CALL
' Council Members
Present: Council Members John Ashbaugh, Dan Carpenter, Kathy Smith,
Vice Mayor Carlyn Christianson, and Mayor Jan Marx
Council Member
Absent: None
City Staff
Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney,
Michael Codron, Assistant City Manager, and Anthony Mejia, City
Clerk, were present at Roll Call. Other staff members presented
reports or responded to questions as indicated in the minutes.
STUDY SESSION
SS1.
Assistant City Manager Codron, Economic Development Manager
Johnson, and Walter Kaiser, Economic and Planning Systems, narrated a
PowerPoint presentation entitled "Infrastructure Financing Analysis Study
Session 1" and responded to Council inquires.
City Council Meeting Minutes — January 21, 2014
Page 2
Steve Barasch, San Luis Obispo, spoke about the relationship between
entitlement related costs for planning and development impact fees; noted 1
the importance of reviewing the calendar of when fees are paid and when
entitlements are obtained.
Ty Safreno, owner of Trust Automation, spoke on the importance of
predictability in the entitlement process; stated that the manufacturing
industry is in need of larger parcels to support their operations.
Following discussion, Council received and filed the Economic
Development Strategic Plan Implementation: Infrastructure Financing
Analysis.
ADJOURNMENT
Council adjourned the Special Meeting at 5:30 p.m.
CALL TO ORDER
A Regular Meeting of the San Luis Obispo City Council was called to order on
Tuesday, January 21, 2014 at 6:00 p.m. in the City Council Chambers, located at I
990 Palm Street, San Luis Obispo, California, by Mayor Marx.
PLEDGE OF ALLEGIANCE
Council Member Smith led the Pledge of Allegiance.
PUBLIC COMMENT
Karen Alder, representing Alta Vista Neighborhood Group, voiced opposition to
the Cal Poly student housing project, citing impacts on neighborhood wellness.
Jeff Eidelman, San Luis Obispo, spoke on the potential dangers at the Alta Vista
neighborhood intersection; urged Council to support the Alta Vista neighborhood
and oppose the Cal Poly student housing project.
Garry Hixon, Morro Bay, commended the cities of Morro Bay and San Luis
Obispo; spoke on the importance of community participation and voter
registration.
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City Council Meeting Minutes — January 21, 2014 Page 3
Joe Gibson, Morro Bay, urged Council to agendize consideration of supporting a
resolution concerning postal service reform; stated that the postal service is in
jeopardy of being reduced to a five -day service.
Sharon Whitney, representing Alta Vista Neighborhood Group, suggested that
the City's comments to the Cal Poly student housing project be posted to the
City's website; noted that Alta Vista will be providing written comments following
the release of the recirculated Environmental Impact Report (EIR).
Linda White, San Luis Obispo, voiced opposition to the Cal Poly student housing
project and urged Council to schedule a special meeting to gather community
input on the project.
Carol Winger, San Luis Obispo, expressed opposition to the student housing
project, suggesting that Cal Poly should select an alternate location on campus;
urged Council to support the neighborhood in opposition to the project.
Harry Busselen, representing Neighborhoods North of Foothill, opined that
residential neighborhood are negatively impacted by student housing; spoke on
the importance of code enforcement in impacted neighborhoods.
Sandra Rowley, representing Residents for Quality Neighborhoods (RQN),
conveyed support for finding an alternate location for the student housing project,
' citing noise, traffic, and night sky impacts to the Alta Vista neighborhood.
Rebecca Keisler, San Luis Obispo, related concerns that the student housing
project will be constructed institutional style and will have significant impacts on
the view shed.
Evy Justensen, San Luis Obispo, asserted that the draft EIR does not adequately
address traffic impacts on the most affected streets.
John Keisler, San Luis Obispo, voiced concern that the student housing project
will negatively impact view sheds and property values; urged Council to conduct
a public hearing concerning the project.
Michelle Tasseff, San Luis Obispo, conveyed support for the Cal Poly student
housing project; noted that Cal Poly students are a source of volunteers which
positively impacts regional communities.
Donald Hedrick, San Luis Obispo, voiced concerns regarding the impacts from
the Fukashima disaster in Japan; spoke on the importance of monitoring air and
water quality.
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City Council Meeting Minutes — January 21, 2014 Page 4
Claudia Anderson, San Luis Obispo, stressed the importance of preserving
neighborhood wellness and urged Council to support the Alta Vista neighborhood 1
in opposition to the student housing project.
Charlene Rosales, representing the Chamber of Commerce, voiced support for
the Cal Poly student housing project, noting that additional on campus housing is
needed.
Will Powers, San Luis Obispo, asserted that the City needs to improve its follow
through on speck projects such as the Chevron project, newspaper racks and
improving traffic circulation.
Justin Wellner, representing Cal Poly, advised that on January 24th the Cal Poly
student housing project EIR will be recirculated for an additional 45-day comment
period.
Cal Poly Student Housing Protect
Mayor Marx recused herself from deliberation on the Cal Poly student housing
project because she owns property within 500' of the subject project; left the
Chambers.
Council discussion ensued as to whether the Council should conduct a
community forum concerning the Cal poly student housing project.
In response to Council inquiry, Community Development Director Johnson
advised that staff is available to concerned residents to discuss technical issues
on the EIR; explained that the City has a limited role and no direct land use
authority over the project; noted that City Departments are coordinating efforts to
provide written comments on the EIR and said comments will be posted to the
City's website.
Council Members Carpenter and Smith voiced support for conducting a
community forum to discuss the Cal Poly student housing project. Council
Member Ashbaugh and Vice Mayor Christianson voiced opposition to the
conduct of a community forum, citing that the City does not have authority or
leverage over the University.
Mayor Marx returned to the dais.
CONSENT CALENDAR
Ron Brown, representative of Digital West, voiced support for Item C2 and
commended the City for its partnership with Digital West. 1
City Council Meeting Minutes — January 21, 2014 Page 5
Donald Hedrick, San Luis Obispo, voiced opposition to Item C3, citing concerns
' with the saturation of electromagnetic waves emitted by such devices.
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CHRISTIANSON, 5 -0, to approve Consent Calendar Items C1 thru C3.
C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE
MAYOR CHRISTIANSON, CARRIED 5 -0, to waive reading of all
resolutions and ordinances as appropriate.
C2. DIGITAL WEST - FIBER SERVICES
Following clarification, MOTION BY COUNCIL MEMBER ASHBAUGH,
SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5 -0, to:
1. Authorize staff to negotiate an amendment of the existing fiber conduit
agreement with Digital West to allow Digital West access to additional
City owned underground conduits in exchange for providing redundant
fiber services to the City's public safety facilities.
2. Authorize the City Manager to execute an amendment to the existing
agreement consistent with Digital West's proposal, subject to approval
by the City Attorney.
C3. APPROVAL OF. JOINT POLE ATTACHMENT AGREEMENT WITH
SOUTHERN CALIFORNIA GAS COMPANY
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE
MAYOR CHRISTIANSON, CARRIED 5 -0, to:
1. Authorize the City Manager to execute an agreement with Southern
California Gas Company (Gas Company) to allow for the co- location of
Advanced Meter Project Equipment on selected City Streetlight poles.
2. Authorize the City Manager to execute a separate service agreement
(in a form approved by the City Attorney) with PGE to authorize PGE to
charge the Gas Company directly for un- metered utilization of power
from City streetlight service points.
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City Council Meeting Minutes — January 21, 2014
Page 6
BUSINESS ITEMS
B1. PROGRAM MANAGER CONTRACT AWARD FOR THE WATER
RESOURCE RECOVERY FACILITY UPGRADE PROJECT
Utilities Deputy Director Hix narrated a PowerPoint presentation entitled
"The WRRF Upgrade" and responded to Council inquires.
Donald Hedrick, San Luis Obispo, spoke on the impacts of drought and
disinfection process for recycled water.
Following discussion, MOTION BY COUNCIL MEMBER SMITH,
SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5 -0, to:
1. Award a contract to Water Systems Consulting, Inc. to provide
Program Management services for the duration of the Water Resource
Recovery Facility Upgrade Project (Specification No. 91219).
2. Authorize the City Manager to execute an agreement related to Task
Orders for Phase 1 with Water Systems Consulting, Inc. not to exceed
$2,225,383.
3. Approve a transfer of $2,225,383 from the sewer fund Capital Reserve
for the Water Resource Recovery Facility Upgrade project to the
project account.
RECESS
Council recessed at 7:40 p.m. and reconvened at 7:55 p.m., with all Council
Members present.
B2. UPDATE ON PROJECT TO EXPLORE ALTERNATIVES TO THE
CITY'S MEMBERSHIP IN THE CALIFORNIA JOINT POWERS
INSURANCE AUTHORITY (CJPIA)
Human Resources Director Irons, Human Resources Manager Zocher,
and Tom Sinclair, of Municipal Resource Group, narrated a PowerPoint
presentation entitled "Alternatives to City Membership in California Joint
Powers Insurance Authority" and responded to Council inquires.
Following discussion and by unanimous consent, Council directed staff to
pursue Model 3, join a Risk Sharing Joint Powers Authority, as outlined in
the Council Agenda Report.
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City Council Meeting Minutes — January 21, 2014 Page 7
63. CONTINUATION OF UNREPRESENTED MANAGEMENT AND
1 CONFIDENTIAL EMPLOYEE COMPENSATION - RESOLUTIONS
Human Resources Director Irons reviewed the contents of the Council
Agenda Report and responded to Council inquires.
MOTION BY COUNCIL MEMBER CARPENTER, SECOND BY VICE
MAYOR CHRISTIANSON, CARRIED 5 -0, to:
1. Adopt Resolution No. 10488 (2014 Series) entitled "A Resolution of the
City Council of the City of San Luis Obispo, California, regarding
management compensation for appointed officials, department heads,
and management employees and superseding previous resolutions in
conflict," as amended.
2. Adopt Resolution No. 10489 (2014 Series) entitled "A Resolution of the
City Council of the City of San Luis Obispo, California, regarding
compensation for the unrepresented confidential employees and
superseding previous resolutions in conflict," as amended.
134. DISCUSSION OF CONTINGENCY PLANNING PROCESS TO
ADDRESS THE POSSIBLE LOSS OF THE HALF -CENT SALES TAX
' (MEASURE Y) REVENUE STREAM
Finance and IT Director Padilla narrated a PowerPoint presentation
entitled "Contingency Planning Process to Address the Possible Loss of
the Half -Cent Sales Tax (Measure Y) Revenue Stream" and responded to
Council inquires.
Steve Barasch, San Luis Obispo, asserted that Measure Y funds were not
utilized as intended for major improvement projects; opined that the City
could maintain acceptable and reasonable service levels without the
renewal of a sales tax.
Gordon Mullin, San Luis Obispo, questioned the methodology of being
capable of identifying Measure Y projects; suggested that if Measure Y is
not renewed that its projects be eliminated.
City Council Meeting Minutes — January 21, 2014
Page 8
Following discussion, MOTION BY COUNCIL MEMBER ASHBAUGH,
SECOND BY VICE MAYOR CHRISTIANSON, CARRIED 5 -0, to:
1. Support a two -part contingency plan that provides for specific reduction
to immediately address the 2014 -15 shortfall.
2. Use of existing Functional Areas and the Service Categorization
criteria in prioritizing services to consider service /budget reductions in
slates for inclusion in the contingency plan.
3. Use of the Measure Y Community Forum as a venue to discuss the
contingency plan and receive input from the public on reductions
needed to produce a balanced budget if the revenue stream from
Measure Y is not continued.
LIAISON REPORTS
Liaison reports were received from Council Members Smith, Vice Mayor
Christianson and Mayor Marx.
COUNCIL COMMUICATIONS
By consensus, Council directed staff to agendize the U.S. Postal Service
Resolution for future consideration.
Council agreed to schedule a Special Meeting to be held on Tuesday, February
11, 2014, at 6:00 p.m., for consideration of the appeal of Mission School.
ADJOURNMENT
The City Council adjourned at 9:48 p.m., to a Special Meeting to be held on
Tuesday, January 28, 2014 at 5:00 p.m. in the City Council Chambers, 990 Palm
Street, San Luis Obispo, California.
A Special Meeting will be held on Tuesday, February 4, 2014 at 5:00 p.m. The
Regular meeting will commence at 6:00 p.m. in the City Council Chambers
located at 990 Palm Street, San Luis Obispo, California.
G L A; .
ony J. epa
City Clerk
APPROVED BY COUNCIL: 03/04/14
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