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06/11/1974MINUTES ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO, CALIFORNIA TUESDAY, JUNE 11, 1974 - 12:15 P.M. Conference Room, City Hall Pledge Roll Call: Present: Councilmen John C. Brown, Myron J. Graham, T. Keith • Gurnee, Jesse E. Norris; Mayor Kenneth E. Schwartz Absent: None City Staff: Present: J. H. Fitzpatrick, City Clerk; R. D. Miller, City Administrator; A. J. Shaw, Jr., City Attorney 1. The City Council continued their study of the proposed 1974/75 City budget. A. Promotional Coordinating Committee Lachlan MacDonald, Chairman, presented for the Council's consideration the recommendation of the P.C.C. for the fiscal year 1974/75, advertising and promotion program for the City. He stated that the budget request was based on the guidelines established by the City Council: ' 20% of bed tax $36,786 2% of sales tax 25,383 15% of business license 18,792 $80,961 and was broken down as follows: 1. Paid Media Advertising $23,500 2. Publications 3,500 3. Promotional Publicity 17,197 4. Events and Programs 34,194 5. Research 500 6. Reserves /Expenses 2,070 $80,961 Councilman Gurnee stated that he was opposed to the general theory of ex- penditures of public funds for advertising and promotion. He continued he was opposed to advertising the City to areas distant to San Luis Obispo. He felt that the City tax funds should be expended to better the life of people living within the City and even the County. He also felt that the practice of granting funds to various events should be changed and.that the City should either purchase tickets to events or buy a membership and give them out to citizens of the City through the Senior Citizens, H.R.0 „ Grass Roots, etc., in order to allow these underprivileged to attend this cultural and entertainment activity. He also felt that more of the P.C.C. funds should be put aside for develop- ment of facilities.such as parks, tennis courts, swimming pools, cultural centers, etc. In this wayjthe City would have something to advertise and promote. He also felt that more promotional funds should be expended on research of the effect of tourism on the economy of the City. He was also opposed to granting funds to promotion on a percentage basis. He City Council Minutes June 11, 1974 Page 2 favored P.C.C. formula No. 5 which allocated more funds to facilities. Lachlan MacDonald again reviewed for the City Council the various formulas considered by the Promotional Coordinating Committee. Councilman Graham agreed that more P.C.C. funds should be put into reserves for construction of facilities. Councilman Norris stated that he was in support of the budget proposal as submitted by the P.C.C. which he felt was a good, strong program for the City of San Luis Obispo. He concluded by stating that formula No. 3 of the Promotional Coordinating Committee was the best for the City and its citizens. Councilman Brown agreed that budget proposal No. 3 of the P.C.C. was a good one and further that the 1974/75 budget proposal of the P:C.C. was well thought out and a good program for the City. Mayor Schwartz felt that the 1974/75 P.C.C. budget request was a reasonable request and the Committee should move ahead with its program. But he did hope that the P.C.C. would in the future move toward formula No. 4 so that a part of the promotional funds could be used for enhancement of the community. He would support the budget request of the P.C.C. for 1974/75. Mayor Schwartz felt that he agreed with the suggestion that tickets to entertainment and cultural events supported'by City tax funds should be given out to minority groups, the poor, the young and the elderly. The City Council thanked Mr. MacDonald, Chairman of the Promotional . Coordinating Committee, for his presentation and took the budget request for advertising and promotion under consideration. B. Human Relations Commission Mrs. Pat Barlow, Chairperson of the H.R.C., presented the 1974/75 budget request for the Social Services function of the City as follows: Travel and Meetings $ 900 $ 900 Office Expenses Utilities 2,525 Advertising 180 150 Communication Director's Salary 500 Utilities 4,800 250 Rent Travel 1,500 Professional and Contractual Services 11,361 Travel and Expenses 1,050 Grants in Aid Family Services $ 1,500 Hotline 1,200 Grass Roots II 16,340 Middlehouse 6,210 Other 5,000 30,250 $48,486 Mrs. Barlow upon question submitted the following budget request for Grass Roots II: Office Rent $ 900 Phone 720 Utilities 180 Supplies 180 Insurance 200 Director's Salary 7,800 Clerical Salary 4,800 SS and Unemployment 1,260 Travel 300 $16,340 1 1 G City Council Minutes June 11, 1974 Page 3 She concluded her presentation by stating that the $5,000 was a reserve for other social service requests during the fiscal year, which would be spent only upon approval of the Council. Councilman Gurnee stated that he felt he could support the H.R.C. budget request, but felt that some office space should be provided for social ' services at City Hall. He was opposed to spending City funds to support Middlehouse as he felt the funds should come from County Revenue Sharing funds. Councilman Graham agreed with Mr. Gurnee's comments, and he also felt very strongly that office space should be provided in City Hall for H.R.C. and also adequate office space should be provided for Grass Roots II. Councilman Norris stated that he was generally in support of H.R.C. budget request for 1974/75 for Hotline, Grass Roots II, Family Services, etc. Councilman Brown felt that there seems to be some duplication in the social services field. For example, the H.R.C. Coordinator and Grass Roots Director are both reference persons in this area. He also felt that there could be duplication with other public social and welfare agencies. Orloff Miller, Social Services Coordinator, submitted a lengthy report on the roles and responsibilities of the Human Relations Commission and its Coordinator within the City, its relationship to Grass Roots II Director and staff, and the H.R.C. coordination with other social service organizations. Mayor Schwartz stated that City government must assume its responsibility in the social service area, and he felt that the City Council would ' continue to look to the H.R.C. for advice and guidance in the social service field. He suggested that the H.R.C. budget be rounded out at $48,000, and also that the Middlehouse item be included in the "Other" category. The Mayor, on behalf of the City Council, thanked Mrs. Barlow for her budget presentation and then took the H.R.C. budget under consideration. 3. The City Council adjourned to Executive Session. 4. On motion of Councilman Gurnee, seconded by Councilman Graham, the meeting adjourned at 2:30 p.m. to 12:15 Friday, June 14, 1974. Approved Augiict 5, 1974 11. Ritzpatrick City Clerk 1