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08/06/19741 Pd edge Roll Call City Staff MINUTES ADJOURNED MEETING OF THE CITY COUNCIL TUESDAY, AUGUST 6, 1974 CONFERENCE ROOM, CITY HALL 12:10 P.M. Present: John Brown, Myron Graham, T. Keith Gurnee and Kenneth E. Schwartz `,Absent: Jesse Norris Present: J. H. Fitzpatrick, City Clerk; R. D. Miller, Administrative Officer; A. J. Shaw, Jr., City Attorney; D. F. Romero, City Engineer; E. L. Rodgers, Chief of Police; Wayne Peterson, Assistant City Engineer; William Flory, Director of Parks & Recreation; Robert Strong, Planning Director 9A. Frank G. Exter, Chairman, Ad Hoc Task Force on Resources Inventory, appointed by the City Council on March 25, 1974, to consider the proposed Ordinance No. 604, submitted their report to the City Council at this time. Mr. Exter stated that the Ad Hoc Committee heard presentations by the various City Department Heads relative.to the areas of jurisdiction and responsibility, made further inquiry, and discussed the proposals. The matter was extended over a 17 -week period. Mr. Exter then reviewed recommendations made by the Committee that guided the Ad Hoc Committee on two basic principles: I. That the City had the responsibility to determine availability and adequacy of municipal services and resources to any property in the City of San Luis Obispo and to make such information available to the pub.lic, and that 2. The citizenry of the City had the right.to know the condition of the City's resources at all times in order that the City cost for proposed.i.ncreases in resource inventories could be, measured.against development benefits to the community. In order to realize these two principles, the Task Force recommended: ' I. That the City develop and maintain up -to -date and reliable . information on the current and future capability of the City's basic resources. 2. That the resource inventory system include: City Council Minutes August 6, 1974 Page 2 A. Water Sources B. Water Distribution Systems C. Fire Fighting Capability D. Sewage Treatment Capacity E. Sewage Collection Systems F. Park and Open Spaces G. Land by Use Category H. Schools (to be coordinated with the School District and College Authorities) I. Storm Drainage J. Police K. Library L. Pedestrian and Vehicular Circulation 3. It was reasonable to expect Department Heads to certify as to availability and adequacy of municipal resources. 4. The City Council establish certification procedures. 5. The procedures to be used should be set forth in an Ordinance. 6. In instances where City Department Heads presently have sufficient information to certify as to availability and adequacy of` municipal resources, the City accelerate its efforts to collect missing chart and map information. 7. The City allocate adequate budget to correct inventory gaps and to maintain the total resource inventory up to date. 8. In the meantime, it was reasonable-to expect Department Heads to proceed with a certification program and to do immediate localized investigations to ascertain and report on the status of resource capabilities for individual projects. The Task Force then submitted six amendments they felt should be pre- sented and put into the draft of Ordinance No. 604. In addition to the six amendments to Ordinance No. 604, the Task Force made the following general recommendations: I. That recognition be given to possible impact which would result from decisions made by public agencies other than the City of San Luis Obispo and recommended that the City explore the possibility of establishing procedures to coordinate the development of these agencies and their effect upon City resources. 0 1 1 1 City. Council Minutes August 6, 1974 Page 3 2. That Ordinance No. 604 be adopted with the amendments recommended by the Task Force incorporated therein. Mr.. Exter concluded by stating that this was a brief overview of the major recommendations'of the Ad Hoc Task Force, and he would be most happy to answer any questions the Council wished to ask. Mrs. Janice A. Clucas, member of the citizens Ad Hoc Task Force on Resource Inventory, submitted a minority report on behalf"of herself and Glenna.Dean Dovey, which stated their primary objection was to the amendments being recommended by the Task Force to the Ordinance. The minority group felt the amendments needed clarification before incorporation into an ordinance. Therefore they asked.the following questions: Amendment #1 Where does the City's greater responsibility I.ie, to the present residents and taxpayers? to transient residents? to property owners or residents outside the City? to the Developer? What is meant by "reasonable growth "? Amendment #3 Is this not already a City policy? Why does it need to be in a new ordinance? Amendment #4 As in Amendment #I., where does the City's greater responsibility lie? Which deficiency should get attention first? How should the City's financial resource capabilities be determined by current budget, bonding capacity, taxing to the maximum limits, or revenue.sharing funds? In considering Amendment #2, the minority group agreed that standards and criteria should be adopted as soon as possible by the City, but they felt this direction should remain part of the ordinance as in Section 2800.5. The ordinance should be the law which required establishment of such standards. In regard to Amendment #5, the minority group requested the inclusion under water in level one systems of a distinct reference to fire fighting capabilities, not spelling.it out could conceivably lead to another situation such as the current problem in the Los Osos Valley. Janice Clucas, on behalf of:the minority report-, stated that they agreed with the-balance of the Task Force recommendation; however, they asked that the City Council consider the minority viewpoint. The Mayor thanked the Chairman of the Ad Hoc Task Force and also the minority spokesman and suggested that this matter be continued. 10. Memorandum from the City Attorney reminding the City Council that the seven -year grace period for the removal of non - illuminated and off -site non - conforming signs under the City's sign ordinance expired in early September, 1974. City Council Minutes August 6, 1974 Page 4 Although the City was unsuccessful in obtaining the removal of the Ryan signs on Monterey Street under the City's nuisance abatement ordinance, the lack of success was due to the special facts surrounding the issuance of the permit to rebuild in that case. In general, the City Attorney recommended the uti-lization,.of the nuisance abatement procedure for the removal of signs which violated.the sign ordinance. 1 In order to make it clear to the courts that the Council intended to utilize the nuisance abatement procedure for such signs,.he' recommended that the City Council adopt an'ordinance which added a section to the sign ordinance specifically declaring that signs in violation of the sign ordinance were public nuisances. The City Council discussed with the City Attorney the proposed amend- ment to the Municipal Code. On motion of Councilman Graham, seconded by Councilman Brown the following ordinance was introduced: ORDINANCE NO. 623 (1974 Series), an ordinance of the City of San Luis Obispo amending the Municipal Code to provide that signs erected,.existing or maintained in violation of provisions of the sign ordinance are public nuisances. Passed to print on the following roll call vote: AYES: Councilmen Graham, Brown, Gurnee and Mayor Schwartz NOES: None ABSENT: Councilman Norris H. Memorandum from Robert Strong, Planning Director, requesting that the City Council consider the adoption of a resolution for sub- mission to the County and Cities Area Planning Coordinating Council and the Council- on Intergovernmental Relations, requesting a time extension for General Plan Element adoption by the City of San Luis Obispo. On motion of Councilman Brown, seconded by Councilman. Graham, the following resolution was introduced: RESOLUTION NO. 2649 (1974 Series), a resolution of the Council of the City of San Luis Obispo requesting General Plan Element time extensions. Passed and adopted on the following roll call vote AYES: Councilmen Brown, Graham, Gurnee and Mayor Schwartz NOES: None ABSENT: Councilman Norris 12. Memorandum from Robert Strong, Planning Director, informing the City Council that URA, Buildinq Condition.Survey, completed the first segment of their assignment on a parcel -by- parcel evaluation of residential building conditions, historic and architectural significance, and other individual and neighborhood characteristics, a study which was part of the General Plan update presently under contract in the City of San Luis Obispo. It was requested that the City Council authorize an increase from-the initial allowance of.S2,500 for URA services, in order to.continue . City Council Minutes August 6, 1974 Page 5 13. Memorandum from Robert Strong, Planning Director, requesting that the City Council consider the amendments to the City's Environ- mental Impact Guidelines and Procedures was continued to the August 12, 1974 meeting. 14. Communication from Oceanaire Mobile Home Park questioning garbage rates was continued to the next Council meeting of August 19, 1974. 15: Memorandum from Robert Strong, Planning. Director, regarding grading at the French Hospital and Clinic Site, 1911 Johnson Avenue. Mr. Strong stated that on Saturday, July 27, 1974 he observed that grading in the vicinity of the parking lot behind the French Hospital and Clinic had distributed fill to a large undeveloped terrace, con- siderably beyond any authorized activity. He stated he was familiar with the approved plan for the grading as it required explanation and modification prior to the Planning Department recommending approval at the Planning Commission for EIR determination on May 14, 1974, as well as City Council acceptance for "off- site" grading beyond the area of precise development proposals on May 24, 1974. He continued a further joint inspection with the City Engineer, Assistant Administrative Officer and the City's Public Works Inspector and :a review of the approved plan revealed other discrepancies between the accepted profile and grades, and observed field conditions, none authorized by the City. The differences were significant - spreading of excess fill over several acres beyond limited area authorized, banks and slopes visibly steeper and up to seven (7) feet higher than approved, and surface drainage not as provided on the plans. Robert Strong continued he recognized the sensitivity of this particular property and spent several hours meeting in both the office and in the field reviewing the initially proposed plan with Charles French and Ben Maddalena and repeated this exercise after receiving requested plan-revisions. Only after several days of subsequent meetings with the same representatives and staff insistence that excess or "minimum standard" grading could require greater evaluation and therefore delays, did they resolve a. plan acceptable to the Planning Department, receive a negative declaration from the Planning Commission; and obtain Council approval. He stated in his opinion, the representatives of the French Hospital knowingly exceeded the grading authorized by permit and failed to comply with plans and standards mutually and publicly accepted. He stated that while it was „possible to consider an amended plan or to remove or alter unacceptable deposits to correct the discrepancies, it represented .a blatant disregard for City procedures including environmental impact, engineering, planning and Council determinations, and he felt punitive action should be sought by the City Council of the property owner. the same survey in the second and third areas of the City of San Luis Obispo. The amended cost would not exceed $3,630. Robert Strong wished to remind the City Council that the approved budget for this allocation was $4,000. On motion of Councilman Graham, seconded by Councilman Brown the request was approved, the URA contract was.extended, and also the contract payment of $1,050 was approved by the City Council. 13. Memorandum from Robert Strong, Planning Director, requesting that the City Council consider the amendments to the City's Environ- mental Impact Guidelines and Procedures was continued to the August 12, 1974 meeting. 14. Communication from Oceanaire Mobile Home Park questioning garbage rates was continued to the next Council meeting of August 19, 1974. 15: Memorandum from Robert Strong, Planning. Director, regarding grading at the French Hospital and Clinic Site, 1911 Johnson Avenue. Mr. Strong stated that on Saturday, July 27, 1974 he observed that grading in the vicinity of the parking lot behind the French Hospital and Clinic had distributed fill to a large undeveloped terrace, con- siderably beyond any authorized activity. He stated he was familiar with the approved plan for the grading as it required explanation and modification prior to the Planning Department recommending approval at the Planning Commission for EIR determination on May 14, 1974, as well as City Council acceptance for "off- site" grading beyond the area of precise development proposals on May 24, 1974. He continued a further joint inspection with the City Engineer, Assistant Administrative Officer and the City's Public Works Inspector and :a review of the approved plan revealed other discrepancies between the accepted profile and grades, and observed field conditions, none authorized by the City. The differences were significant - spreading of excess fill over several acres beyond limited area authorized, banks and slopes visibly steeper and up to seven (7) feet higher than approved, and surface drainage not as provided on the plans. Robert Strong continued he recognized the sensitivity of this particular property and spent several hours meeting in both the office and in the field reviewing the initially proposed plan with Charles French and Ben Maddalena and repeated this exercise after receiving requested plan-revisions. Only after several days of subsequent meetings with the same representatives and staff insistence that excess or "minimum standard" grading could require greater evaluation and therefore delays, did they resolve a. plan acceptable to the Planning Department, receive a negative declaration from the Planning Commission; and obtain Council approval. He stated in his opinion, the representatives of the French Hospital knowingly exceeded the grading authorized by permit and failed to comply with plans and standards mutually and publicly accepted. He stated that while it was „possible to consider an amended plan or to remove or alter unacceptable deposits to correct the discrepancies, it represented .a blatant disregard for City procedures including environmental impact, engineering, planning and Council determinations, and he felt punitive action should be sought by the City Council of the property owner. City Council Minutes August 6, 1974 Page 6 He concluded he conferred with the City Attorney, who also believed that it was unfortunately sometimes necessary to demonstrate that City ordinances and procedures were important and that compliance was enforceable. He therefore requested.that the City Council authorize the filing of a misdemeanor violation against the parties involved in this permit and the staff be authorized to pursue citation proceedings against others who, in the future, show similar apparent and intentional disregard.. D. F. Romero, City Engineer, reviewed for the City Council the steps taken by his department in approving plans and in the inspection of the approved grading, filling and dumping on the French Hospital Site. He also informed the Council that he had written to French asking that the fill be brought to conform with the approved plan or a new grading plan be submitted for staff consideration. Ben Maddalena, engineer representing Central Coast Engineering, engineers for the French properties, stated that as requested by the City Engineer, they would submit a grading plan showing the revisions to the initial grading plan which provided for the embankment of material excavated for the basement and for the parking area of the French Clinic. He continued that additional embankment was generated due to the following reasons: I. A subsequent decision was made to import approximately 10 inches of top soil instead of utilizing the native adobe material initially found on ;a corner of the - project. A portion of the adobe was removed, stock- piled in another location and then-spread around the buildings. This material was then again moved out of the building area to the embankment area. 2. During preparation of the parking area, :a portion of the subgrade was found to be unstable and.had to. be replaced by Kaiser base material: The unsatisfactory sub —base material was taken.to the embankment area. 3,. The stockpile of the basement material existing on the site possibly contained more than initially estimated. He stated at no time was there any intention to violate the grading ordinances. -At all times it was felt that the work lay within the scope of the initial permit. It was also felt that the work was correct and in accordance-with good engineering practices. He stated had the view been otherwise, work would have ceased and a resubmission of the plan would have been made regardless of delays encountered. He concluded that should both the present field conditions and the proposed revised grading plan not be acceptable, the property owners would comply in total with the initial plan as they felt the work was still in progress.. He stated they sincerely regretted the re— emergence of any controversy regarding the project and apologized for not handling required changes in site grading in complete accordance with the wishes of the City Departments. The City Council discussed with Mr. Maddalena, engineer for the property owner, and D. F. Romero, City Engineer, various safeguards.that could be incorporated in plans for future grading permits within the City to avoid the embarrassment of such a situation. rli 1 J City Council Minutes August 6, 1974 Page 7 A discussion was made of some way to protect both the City and the property owner from this type of problem. Councilman Gurnee reviewed the history of grading on the French Hospital and Clinic Site since its inception. It was his opinion that the developer and his engineers had constantly exceeded the permits issued for grading and earthmoving on the site. He urged that the City Council support the request of the Planning Director and City Attorney, and a misdemeanor complaint be filed against the developer or his engineer or whoever was responsible for complete disregard of .City ordinances and regulations. Councilman Brown asked for clarification of the City Attorney of just what violations were involved as far as a misdemeanor was concerned. A. J. Shaw, City Attorney, explained the violation which called for the filing of a misdemeanor complaint. Mayor Schwartz felt the Council should require that the earth be removed to meet the permit and grading plan as submitted by the engineer and property owner and approved by the Planning Commission and City Council. On motion of Councilman Brown, seconded by Mayor Schwartz that the City order the removal of any excess dirt from the site and the property owner be forced to comply with the grading plan that was approved by the City and for which a permit was issued. Motion carried, all Ayes, Councilman Norris absent. August 10 Management Workshop re management concepts and City organizational structure. August 12 Discuss City Hall organization - Council decision. August 16 Concept plans for basement remodel and preliminary drawings for Council Chambers available for review in City Clerk's Office. 16. Council consideration of a Charter Amendment to increase ' Mayor and Council Members "salaries was continued to the study session of August 12, 1974, on motion of Councilman Brown, seconded by Councilman Graham. Motion carried, all Ayes, Councilman Norris absent. 17. David Williamson, Assistant Administrative Officer, presented to the City Council a time schedule for the proposed Council Chambers and basement remodeling of City Hall for their consideration. He stated the time schedule had been developed jointly by Mr. Ethan Jennings, Architect for the project, and himself. He stated the time schedule was compressed to a minimum and would require several Council study sessions to accomplish and keep the program on schedule. CITY HALL REMODELING PROJECT TIME SCHEDULE August 2 Concept plans for Council Chamber remodel available in City Clerk's Office .August 5 Council presentation of concept plans for remodel of Council Chambers - Council decision. August 10 Management Workshop re management concepts and City organizational structure. August 12 Discuss City Hall organization - Council decision. August 16 Concept plans for basement remodel and preliminary drawings for Council Chambers available for review in City Clerk's Office. City Council Minutes August 6, 1974 Page 8 August 19 Council presentation of concept plans for remodel of basement - Council decision. Review and approve preliminary drawings fog Council Chambers. September 6 Preliminary plans for basement remodel available for review in City Clerk's Office. September 9 Review and approve preliminary plans for basement. September 30 Review and approve working drawings for Council Chambers and basement. October 2 November I ,November 4 Advertise for bids. Open bids. Council presentation of bid results and approval of contract. November 6 -16 Begin construction and order materials. January 6 -16 Estimate completion of Council Chambers. May 15 Estimated completion of basement. David Williamson and Ethan Jennings then presented for the City Council's consideration several schematic drawings and plans for remodeling of the Council Chambers and improving seating and viewing areas. Three separate plans were presented for Council consideration. It showed a rearranged area for the City Council desk, an area for the Department Heads facing the public, a new visual screen, public address system, tape recording equipment to be included in the remodeling, and also the addition of theatre -type chairs for the audience and also a plan for raising the back 6f the Council Chambers in a theatre - like atmosphere. The estimated cost of scheme #1 was $75,240. The estimated cost of Scheme #2 was $65,736. The estimated cost of Scheme #3 was $31,786. The City Council discussed with Mr. Williamson and Mr. Jennings some of the concepts in the remodeling of the Council Chambers and the relationship between the Council; Department Heads, media, and the public. After discussion of the various concepts and schematic drawings, it was moved by Councilman Gurnee,: seconded by Councilman Graham that the City Council accept the concept as presented by the Architect in Scheme #I, with the City staff to proceed with detailed plans and specifications for its implementation. Motion-carried, a1,1 Ayes, Councilman Norris absent. David Williamson then submitted for the City Council's consideration a contract with Ethan Jennings for Architectural services for the remodeling of the City Hall basement and Council Chambers. On motion of Councilman Graham, seconded by Councilman Brown the City Council accepted the standard contract for architectural services and authorized the Mayor to sign on behalf of the City. Motion carried, all Ayes, Councilman Norris absent. n �J J City Council Minutes August 6, 1974 Page 9 18. Memorandum from David Williamson, Assistant Administrative Officer., notifying the City Council.that the next regularly scheduled meeting of the Zone 9 Advisory Committee would be held on August 9 and the primary subject of discussion would be establishment of a streambed maintenance program. ' He stated that following a discussion with the County Engineer's Office and the City Public Works Director, the County suggested that maintenance might be accomplished by City work forces with reimburse- ment by Zone 9. The City Public Works Director stated his preference was that work be completed by forces other than City work forces, either County employees or contractors to Zone 9. His recommendation was'on the basis that if this were done by County employees or private contractors, then City employees would be available to concentrate on waterways and other drainage facilities which would not be included in the scope of the work undertaken by Zone 9. Mr. Williamson continued that he had taken into consideration the fact that work programs undertaken by Zone 9 would be subject to policy review and formulation by the Zone 9 Advisory Committee, which had two City representatives, and funding would-be from all of the property owners living within the San Luis Obispo creek watershed. In terms of work accomplishment, it seemed reasonable that,the steps from policy formulation to actual completion of work be directly coordinated through a single office or individual which should be the County Engineer's Office. Under this arrangement the City would have the opportunity to review and evaluate the type of work to be done within the waterways. This would include review by the Waterways Planning Board. If the City were to adopt the procedure proposed by the County, work would be done under the supervision of the City and problems in communi- cation between the City staff and the County would result because responsibility for actual work would be with one agency and funding would be from another agency. He asked that the City Council consider this matter and advise the____ City's Zone 9 representatives as to the best approach for the City. The City Council discussed with the City's representatives to the Zone 9 Advisory Board, and felt they concurred with the staff recommendation that Zone 9 handle streambed maintenance either through the County Engineer's Office with their own employees or with contract employees, and the City not be involved in the actual maintenance program. 19A. D. F. Romero, City Engineer, submitted to the City Council a presentation made by him before the Water Quality Control Board in Santa Maria on July 24, 1974, regarding the Basin Plan. He stated that the main thrust of his presentation was that even the State consultant on the Basin Plan was uncertain as to the direction which the City should be required to take in disposing.of its treated effluent. He requested that the Board give direction to the City that a thorough study be made of the benefits and detriments to stream discharge, and that this study be financed under a federal grant for sewage disposal. He also stated.he asked that the Water Quality Control Board have the consultant submit more detailed information regarding the environmental impact of prohibition of discharge of effluent to San Luis Obispo Creek. This was an important item to the people living below San Luis Obispo. City Council Minutes August 6, 1974 Page 10 He concluded that the Water Quality Control Board was merely gathering information at this hearing, and the information submitted would be used for additional modification to the Plan which would be subject to a .final hearing sometime in the future. The City Council thanked the City Engineer for bringing them up to date on his presentation before the WQCB. 19B. D. F.-Romero, City Engineer, submitted for the City Council's consideration a proposed resolution which would add additional support to the presentations made by him before the Water Quality Control Board. The City Council discussed the resolution entitled, "A.resolut -ion of the Council of the City of San Luis Obispo requesting modification to the Basin Plan and Discharge Requirements for the San Luis Obispo Sewage Treatment Plant ". On motion of Councilman Gurnee, seconded by Councilman Graham the following resolution was introduced: RESOLUTION NO. 2651 (1974 Series), a resolution of the Council of the City of San Luis Obispo requesting modification to the Basin Plan and Discharge Requirements . for the San Luis Obispo Sewage:Treatment'Plant. Passed and adopted on the following roll call vote:. AYES: Councilmen Brown, Graham, Gurnee and Mayor-Schwartz NOES: None ABSENT: Councilman Norris On motion of Councilman Gurnee, seconded by Councilman Graham the following resolution was introduced: RESOLUTION NO. 2650 (1974 Series) a resolution of the Council of the City of San Luis Obispo asking the Channel Counties Division of the League of California Cities to recommend to the League support for legislation providing dual City- County control of the unincorporated areas surrounding— ci.ties..:. Passed and adopted on the following,roll call vote: AYES: Councilmen Gurnee, Graham, Brown and Mayor Schwartz NOES: None ABSENT: Councilman Norris The City Clerk was instructed to provide sufficient copies to all cities in the Channel Counties Division for their consideration at the August 9, 1974, meeting. 19C. The Mayor submitted for the Council's information a letter he received from George E..Hoffman, owner of the Hidden Hills Mobilodge on Tank Farm Road, asking that they be annexed to the City or at least have their sewage taken care of by the City of San Luis Obispo.. In the Hoffman Ietter - the Mayor stated that the property owners had been requested by representatives-of the Regional Water Quality Control Board [I 1 11 City Council Minutes August 6, 1974 Page 11 to request such sewage service. The Mayor stated he wrote a letter to Mr. Hoffman asking that they submit to the City Council what new information had'be'eh presented by the Water Quality Control Board to warrant a hearing before the City Council.. The Mayor stated.he felt that before the Council would again hear the same problem, they wished to have additional input. The Mayor submitted a letter, a copy of which was sent to Mr. Hoffman from Kenneth R. Jones, Executive Officer, stating that the recent permit granted to the City of San Luis Obispo.for_ sewage treatment specified that the City could no longer adhere to the present system of waste discharge. In order to comply with the permit the City must modify their system. Mr. Jones stated that the City must allow Mr. Hoffman to connect to the City's water system; if not allowed, the WQCB staff would recommend denial of any. Federal and State monies granted to future projects for the City of San Luis Obispo. The Mayor stated he was not asking for action but wanted to bring the matter to the Council's attention. 21. D. F. Romero, City Engineer, presented plans and specifications for purchase of WASTEWATER TREATMENT PLANT BARMINUTOR for the City Sewage Treatment Plant. The estimated cost was $16,000. On motion of Councilman Gurnee, seconded by Councilman Graham the City Engineer was authorized to call for bids on this item'. 22. D. F. Romero, City Engineer, presented plans and specifications for PARALLEL SEWERLINES PROJECT, City Plan No. 46 -74. The estimated cost was-$41,000. The parallel sewer.lines would'be Santa Rosa, ' Monterey to Marsh, CIP #21.- Palm & Grove to California and Monterey added to this CIP item. On motion of Councilman Gurnee, seconded by Councilman Brown the plans and specifications were approved and the City Engineer was authorized to call for bids. Motion carried, Councilman Norris absent. 23. Wayne Peterson, Assistant City Engineer, presented plans and'specifications for the LOS OSOS VALLEY -OLD TOWN WATER MAIN CONSTRUCTION, City Plan No. W73 -10. The estimated cost was $652,000. CIP #1 On motion of Councilman Gurnee, seconded by Councilman-Graham the Council approved the plans and specifications and authorized the call for bids. Motion carried. 24. Memorandum from Wayne Peterson, Assistant City Engineer, notifying the City Council that they had notified California Polytechnic State University of an increase in the cost of sewage treatment under agreement which allowed an adjustment to a rate charged per million gallons of sewage treatment on a regular basis. At the request of University representatives, the matter was continued for consideration to the August 19, 1974 meeting. 25. D. F. Romero, City Engineer, presented for the Council's consideration an amendment to the Broad - Lincoln Culvert Project presently under construction for drainage on Old Garden Creek. City Council Minutes August 6, 1974 Page 12 The City Engineer stated that plans and specifications for this contract called for a reinforced concrete box culvert. During construction, the contractor experienced some serious difficulty with retention of the natural earth banks while excavating for the culvert. The contractor had suggested a substitution which would provide for ' extra large blocks with cells of sufficient dimension to provide for the full reinforced concrete wall specified. There was sufficient benefit to the contractor that he was willing to give a credit of $2,000 to the City if the change were permitted. The change would result in a slight increase in the amount of steel, the concrete, and strength of the box culvert, with a net cost savings to the City. The City Engineer stated he had no objection it was such a significant deviation from the this for Council review and approval. Since item,:the work could not progress until the from the City Council. Therefore, he wanted with the City Council at this time. to the change, however, plans, he wished to submit this change was a key contractor had an answer to discuss.this matter He then submitted samples of the type of blocks or cells that would be used in lieu of concrete culvert. He assured the City Council that the wall would be as strong or stronger using the substitute material. On motion of Councilman Brown, seconded by Councilman Graham the City Engineer was authorized to make the amendment as recommended. On motion of Councilman Brown, seconded by Councilman Graham the meeting adjourned at 3:10 P.M., August 6, 1974 to 7:30 P.M., August 12, 1974. Motion carried, Councilman Norris absent. I APPROVED: November 4, 1974 . F TRICK, CITY CLERK 1