Loading...
09/10/1974j 1 1 Pledge RoII.CaII City.Staff MINUTES ADJOURNED MEETING OF THE CITY COUNCIL TUESDAY, SEPTEMBER 10, 1974 - 7:30 P.M. PRESENT: John C. Brown, Myron Graham, T. Keith Gurnee, Jesse Norris and Mayor Kenneth E. Schwartz ABSENT: None PRESENT: J. H. Fitzpatrick, City Clerk; R. D. Miller, Administrative Officer; John Quirk, Assistant Water Department Di rector; .D. F. Romero, City Engineer; A. J. Shaw, City Attorney; Robert Strong, Planning Director I. The City Clerk reported on the following bids received for the LOS OSOS VALLEY - OLD TOWN WATER MAINS & APPURTENANCES, City Specification No. W73 -10. Bids opened September 4, 1974 at 11:00 A.M. Engineer's Estimate R. Baker Construction Co. P.O. Box 419 Arroyo 'Grande, CA Madonna Construction Co. P.O. Box 9.10 San Luis Obispo, CA Valley Engineers, Inc. P.O. Box 12227 Fresno, CA TOTAL FOR BASIC TOTAL ALTERNATE I BID ITEMS $652,781.00 $655,501.00 $468,049.50 $468,865.50 $901,490.00 $904,210.00 $992,213.00 $987,725.00 Staff recommended that the low bid of R. Baker Construction Company in the amount of $468,049.50 be accepted. On motion of Councilman Gurnee, seconded by Councilman Norris that the City accept the base bid of the Baker Construction Company in the amount of $468,049.50. Motion carried. On motion of Councilman Gurnee, seconded by Councilman Norris the following resolution was introduced: RESOLUTION NO. 2665, a resolution increasing the 1974/75 budget. City Council Minutes September 10, 1974 Page 2 Passed and adopted on the following roll call vote: AYES: Councilmen Gurnee, Norris, Brown, Graham and Mayor Schwartz NOES: None ABSENT: None 2. The City Clerk reported on bids received for WATER SYSTEM IMPROVEMENTS - SERRANO DRIVE, City Plan No. W74 -2. Bids opened September 10, 1974 at 3:00 P.M. The Staff recommended that the low bid of G. L. Douglas Construction Company of Arroyo Grande for $15,607.12 be accepted. On motion of Councilman Gurnee, seconded by Councilman Brown that the low bid of G. L. Douglas Construction Company be accepted. Motion carried. 3. The matter.of the bids received for STREET RECONSTRUCTION - SERRANO DRIVE & MISSION STREET, Ci.ty.Plan No. 5 -74 was continued to the meeting of September'16, 1974. 4. D. F. Romero, City Engineer, submitted for Council consideration possible change order for the sewer siphon and water line project, City Plan No. 13 -74. He explained that in the original verbal contacts with personnel of the Department of Transportation, the City had presented the proposal on the basis of all work being conducted from underneath the bridge structure .without 'the necessity of cutting pavement. The contractor had now found that it would be extremely difficult to prosecute the work in this fashion and had requested permission to cut through the pavement on Santa Rosa Street in order to make the connection on the outside of the bridge structure. As a condition of issuing this encroachment permit, Department of Transportation personnel are requesting that the City at this time connect the sewer line to both the upstream and downstream manholes, thus involving a change order estimated by City personnel in the neighborhood of $5,300 or 9 percent of the total contract• price. This line is one of those known to be overburdened and will be one of the top priority projects for enlargement. Therefore, City Engineer, Romero, explained that he would like permission from the Council to negotiate with the contractor for this change order. A. J. Shaw, City Attorney, stated that as he understood the problem, it was not really a change order and not a part.of the original contract; but.the work proposed was new work not contemplated in the original contract, and this portion of the job should be rebid unless the Council found that it would be an idle act to call for bids and under those circumstances the change order could be approved. Councilman Norris stated that he felt the City should get another estimate of the new work in the change order to see what the cost would be and then decide what the action would be. On motion of Councilman Gurnee, seconded by .Councilman Norris that the matter be continued for further investigation by the City staff. Motion carried, all Ayes. 5. The City Council considered a memorandum from the Police Department requesting installation of a second fuel tank at the Police facility to be used for unleaded fuel required in the 1975 automobiles. 1 �J 1 City Council Minutes September 10, 1974 Page 3 It was felt that on getting quotes for equipment that one 2,000 gallon tank, electric pump, hoses and the special unleaded gas nozzle, including tax would be $1,,432.08. No other .b ids were received. This quote came from the McCarthy'Tank & Steel.Company. Installation costs for the equipment were as follows: Nielson Construction Company $3;500 Walter Bros..Const. Co. . 2,300 Gray Construction Co. did not wish to bid Therefore, it was recommended that the bi.d.of Walter Bros. be accepted for installation and that the equipment be purchased from McCarthy Tank & Steel. Company.. R. D. Miller, Administrative Officer, requested Council- authority to add $4,000.to the Capital Outlay.budget and permission to'have the Public Works Department prepare specs for the tank installation as the low estimate was over $2,000 _and would require bidding procedures. On motion of Councilman Gurnee, seconded by Councilman Brown that the City Council approve the recommendation, authorize the preparation of plans and specifications and order the equipment for installation of the new tank at the Police facility. Motion carried, all`Ayes. 6. Council considered recommendation of the Acting Water Department Director and the Planning Director for revision in the contract with Penfield and Smith, consulting engineers for the Edna Valley study for water service. Estimated cost-of the study would be $5,000 which had been included in the 1974/75 budget and approved by the City Council. On motion of Councilman Gurnee, seconded by Councilman Brown that the Mayor be authorized to sign the adjusted agreement with Penfield & Smith for the Edna Valley study. Motion carried, all Ayes. 7. John Quirk, Acting Director of the Water Department, presented for the Council's consideration the most recent request for payment from the Pratt Construction Company for change orders, City Plah No. 27 -73, Water Improvements, Tract 467. John Quirk suggested payment as outlined below and emphasized that this information is based upon his research to date. Several questions remain to be resolved. As a result of these discussions, it may be necessary to.modify. these figures. 543.60 Authorized Change Orders 1, 2 and 3-for extra work.. Item #1 Final Payment of $ 1,353.54. Item #2 Final Payment of 15,280.17 Item #3 Final Payment of 18,065.24 $34,698.95 Authorized extra work Item #5 Final Payment of 574.69 Less City Bill #131 ( 31.09) 543.60 City Council Minutes September 10, 1974 Page 4 Authorized extra work Item #6 Payment of $152.60 in full by developer.. Work accomplishied on site not on City portion of project. Unauthorized extra work Item #4 The amount claimed should not be paid as.the work was called for in original contract. No change order was issued for this portion of the contract. (Amount: $6,558.78) Payment of amounts held in retention $16,751.23 Final payment of authorized extra work Fi.nal payment of funds held in retention Total final payment The developer's share is as follows: Extra Work. I Item #2 $ 6,035.67 Item #3 7,135.77 Item #6 152.60 $1.3,324.04 Retention Share; 6,616.74 $19,940.78 Totals Original contract $124,145.60 Addition of 2 fittings 735.00 Change Orders I, 2 & 3 327277.54 Extra..Wor.k.Items #I, 2, 3, 5 .. 35,242.55 Total contract cost . $192,395.69 #4 Item claimed as Extra Work, not to be paid ($6,558.78) City share of balance $32,053.00 $16,751.23 35;242.55 16,751.23 $51,993.78 Preliminary estimates Developer's share of balance 19,940.78 On motion_:of:Councilman Brown, seconded by Councilman Graham that the City Council accept the recommendation of John Quirk as a basis of negotiation with the contractor and the developer for payment of the change orders on this project with a final report to the City Council on the actual settle- ment arrived at. Motion carried, all Ayes, Councilman Gurnee voting No. R. D. Miller, Administrative Officer, was instructed by the City Council to tighten up the change order procedure on contracts awarded by the City 1 1 1 City Council Minutes September 10, 1974 Page 5 Council with the Council to approve all change orders prior to work being authorized by any department.eiccept in the case of extreme emergency. 8. John Quirk, Acting Water Department Director, presented for the Council's consideration plans and specifications for three water system improvement projects with bids to be opened October I, 1974. ' I. Hill Street, Lincoln to Mt. View; quarterly CIP project; total cost estimate - $16,378 2. Victoria Street, Caudill to Francis; pre -1942 facilities; estimated cost $18,270 3. Mission Street, Chorro to Lincoln; 112 feet north of Lincoln; pre -1941 facilities; cost estimate - $17,292 On motion of Mayor Schwartz, seconded by Councilman Brown that the City Council approve the plans and specifications and authorize the call for bids. 9. D. F. Romero, City Engineer, presented for the City Council's consideration plans and specifications for the MEINECKE AVENUE SIDEWALK INSTALLATION - CHORRO TO BROAD STREET, City Plan No. 1 -75. The City Engineer explained the scope of the project and the effect it would have on each property owner involved in this improvement. Esti- mated cost of the project was $10,000. On motion of Councilman Gurnee, seconded by Councilman Graham the City Don Sylvia, Fire Captain, discussed with the City Council the implication of the Federal Fair Labor Standard Act on the Fire Department personnel. He stated that it was difficult to come to any conclusion at this time as the rules and regulations had not been promulgated or submitted from the Department of Labor so that everyone would have the rules and regulations as approved. The matter was continued to a later date when the new regulations- would be available. The City Council adjourned to Executive Session. 13. On motion of Councilman Graham, seconded by Councilman Norris the meeting adjourned. Motion carried. APPROVED: November 18, 1974 ZPATRICK, CITY CLERK Council approved the plans and specifications and the call for bids was authorized. Motion carried, Councilman Norris voting No. 10. The City Council discussed with the City staff the City fire services and the impact of the Federal Fair Labor Practice Act on these services, particularly in light of the Federal law taking effect on January I, 1975 in which each subsequent year the work week for the fire personnel would be reduced. Don Sylvia, Fire Captain, discussed with the City Council the implication of the Federal Fair Labor Standard Act on the Fire Department personnel. He stated that it was difficult to come to any conclusion at this time as the rules and regulations had not been promulgated or submitted from the Department of Labor so that everyone would have the rules and regulations as approved. The matter was continued to a later date when the new regulations- would be available. The City Council adjourned to Executive Session. 13. On motion of Councilman Graham, seconded by Councilman Norris the meeting adjourned. Motion carried. APPROVED: November 18, 1974 ZPATRICK, CITY CLERK