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10/28/1974MINUTES ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO MONDAY, OCTOBER 28, 1.974 - 7:30 P.M. CITY HALL Pledge Roll Call PRESENT: John C. Brown, Myron Graham, T. Keith Gurnee, Jesse Norris, and Mayor Kenneth E. Schwartz City Staff ABSENT: None PRESENT: J.H. Fitzpatrick, City Clerk; R.D. Miller, Administrative Officer; A.J. Shaw, City Attorney; David Williamson, Assistant Administrative Officer; William E. Flory, Director of Parks & Recreation; Wayne Peterson, Assistant City Engineer A. Mayor Schwartz announced that in accordance with the provisions of the various ordinances adopted by the City Council, the ordinances declaring a building moratorium in the Lower Higuera - Los Osos Valley area would be lifted on November 1, 1974. Thus, normal provisions for building permits, etc. would then proceed under normal City administration. 1. At this time the City Council met with .Ethan Jennings, Architect for City Hall remodeling, to review cost estimates and budget considerations ' - 7 A. Council Chambers Remodeling $ 79 ,6 8.00 (including construction, contingencies and inflation, audio- visual equipment and furnishings) B. Basement Construction - $286,000.00 (including -contingencies and inflation) C. First Floor (w /o Council Chambers) - $57,232.00 (including contingencies and inflation) TOTAL ESTIMATED COST - $422,910.00 Mayor Schwartz reported to the City Council that the Council subcommittee (Mayor Schwartz and Councilman Brown) had met with the architect and City staff, reviewed the cost estimate for the remodeling and made the following recommendations to the City Council on items that could be reduced from the base cost estimate for the basement remodeling. ITEM A Irrigation $ 363.00 ITEM B Reduce Quality & .Number of Hardware 1,032.00 ITEM H Relocatable Partitions (use wood stud & gypsum board) 87890.00 ITEM J Reduce quality of carpet 1,508.00 ITEM K Reduce heat & ventilating system with provision for adding air con- ditioning 19,419.00 ITEM M Use metal studs in lieu of block 3,046.00 TOTAL REDUCTION FOR BASEMENT $34,258.00 The Council subcommittee also recommended to the City Council that the cost City Council Minutes October 28, 1974 Page 2 estimate for the first floor remodeling could be reduced from the cost estimate by: ITEM 0 Relocatable Partition (use wood stud 8 gypsum board) 1,011.00 ITEM P Reduce quality of carpet 6,222.00 TOTAL REDUCTION FOR FIRST FLOOR $ 7,233.00 Total reduction of cost estimate by Council subcommittee of $41,491.00. On motion of Mayor Schwartz, seconded by Councilman Brown that the City Council approve the deductions as recommended by the Council subcommittee. Motion carried, all ayes. On motion of Mayor Schwartz, seconded by Councilman Brown that the City Council reduce the quality of the carpet in the Council Chambers for a reduction of $1,499.00. Motion carried on the following roll call vote: AYES: Mayor Schwartz, Councilmen Brown and Gurnee NOES: Councilmen Graham and Norris ABSENT: None Mayor Schwartz suggested that the Council action now would be to accept the cost estimate as adjusted and authorize the architect to proceed with the final .plans and specifications as follows: A - Basement and First Floor only, B - Basement only, or C - Basement, First Floor and Council Chambers With bid documents to show the three alternates for Council consideration A - Basement B - First Floor C - Council Chambers Councilman Norris stated he was unalterably opposed to the use of public funds to remodel the Council Chambers due to extreme cost for the remodeling. He felt remodeling was unnecessary. But, he would support expenditures for basement and first floor construction. Mayor Schwartz noted that the City Council had previously approved preparation of plans and specifications for the Council Chambers, and all he was suggesting was that the bid opening include all three,alternates so the Council could make a decision with the bids on hand. Councilman Gurnee stated he was in support of the plan to completely remodel the City Hall to include the first floor, basement and Council Chambers, since he felt the municipal building should be brought up to date for the use of the citizens of San Luis Obispo. On motion of Mayor Schwartz, seconded by Councilman Brown that the architect be authorized to prepare working drawings, plans and specifications for bidding purposes for the basement and first floor, including cost estimate adjustments made this evening, with bids to be received on the three alter- nates: 1) basement, 2) first floor, and 3) Council Chambers. Motion carried, all ayes. l 1 City Council Minutes October 28, 1974 Page 3 2. The City Council and staff that attended the League of California Cities Conference held 'in-Los Angeles, California on October 21 -23, 1974 reviewed the programs that they attended for general information of all. 9:20 P.M. Mayor Schwartz called a recess. 9:30 P.M. The meeting reconvened with all council members present. A. Upon question, A.J. Shaw, City Attorney, reviewed with the City Council whether they could meet and discuss in public or whether it should be considered in Executive Session regarding the progress of KDG General Plan Update. Contract. He stated that i.f the discussion was performance or com- petency of the consultants, .then they would have the right to ask for an Executive Session. However, if the discussion is to be held on the amend- ment of the contract or work done to date, then this discussion should be done in open session... The City Council stated .that .first they should meet in Executive Session for a staff report. B. R.D. Miller, Administrative Officer, reported to the City Council that the City staff, David Williamson and Rudolph.Muravez, at the request of the Citizens Advisory Committee, had sent out a number of letters to consulting firms for cost estimates to prepare sewer and water rate studies. If these studies were contracted, the recommendation may be to increase fees and rates. R.D. Miller stated he was bringing this to the attention of. the City Council as no prior approval had been received by the Council for solicitation of these proposals. C. David Williamson, Assistant Administrative Officer, reported to the City Council on a field mice problem existing at the Laguna Lake Park ' area, which had destroyed a number of small trees. The Park and Recreation Department had met with representatives of the County Agricultural Commission to develop an approved pesticide which would kill these mice. The problem at hand-was that the strength of the poison would exist for three days, and while there was no danger to people, there might be a problem with the cats that caught these poisoned mice. However, a cat would have to eat an estimated-25-30 mice in a short period of time to be affected. Mr. Williamson stated he would keep the Council posted on the progress of this matter. ----------------------------------------------------------------- -- - - - --- C -1 Councilman Gurnee stated he felt the City should not sell surplus property where there might be a future need for-this property. For example, _.the property-on Laurel Lane.possibly could be used for a future library site, home care center, or some other use. Therefore, he felt the City should maintain this property. Councilman Norris objected stating unless the Council or City had a definite need for the property, it should be put up for public auction and be replaced on the tax rolls. If at some future date.the land was needed, .there would be enough time to acquire the land for development. On motion of Councilman Norris,.seconded by Councilman Brown that.the City staff be authorized to.advert.ise to sell the property on Laurel Lane and Rockview Place at a public auction. .Motion lost on the following roll call vote: AYES: Councilmen Norris and Brown NOES: Councilmen Graham, Gurnee and Mayor Schwartz ABSENT: None City Council Minutes October 28, 1974 Page 4 On motion of Mayoi- Schwartz, seconded by Councilman Gurnee that the City staff be authorizedto advertise for sale the Rockview property, but no advertisement for the Laurel Lane property. Motion carried on the following roll call vote: AYES: Mayor Schwartz, Councilmen Gurnee 1, Brown, Norris and Graham NOES: None__ - - -- — ABSENT: None On motion of Councilman Gurnee, seconded-by Councilman Norris consent items C -2, C -3, C -4, C -5, C -6, C- 7,.0 -8, C -9, C -10, C 7-11, C -12, C -13 and C -14 were approved as follows. Motion carried,.all ayes. C -2 Communication from James D. Driscoll, Chief Clerk, California Legislature, directing a.ttention.to Assembly Concurrent Resolution No. .181, relative to opening of new retail petroleum outlets (adopted by the California Legislature) was ordered received and filed. C -3 In accordance with the recommendation.from the Parks &Recreation Commission regarding the maintenance of City parking lots, staff was. authorized to devise a program as per the commission's recommendation.(see Park& Recreation Commission minutes of October 2, 1974). C -4 Communication from Ron & Joanne Rabun and Ron & Rosemary Warner proposing neighborhood playground in the Lakewood Tract area (baseball diamond, volleyball. court, horseshoe . pitch, and tot lot) was referred to the Park & Recreation Commission for recommendation. C -5 Communication from Doyle R. Griffith, San Luis Transportation, regarding actions taken at the October 14, 1974 City Council meeting and subsequent publicity given by news media in relation to the bus system was ordered received and filed. C -6 Claim against the City. of San Luis Obispo by Gordon Lee Scott was denied and referred to the insurance carrier.. C -7 Claim against the City of San Luis Obispo by Linda Stockdale for property damages was denied and referred to the insurance carrier. C -8 Claim against the City of San Luis Obispo from Mrs. Friedman for death of her son while riding his bicycle was denied and referred to the insurance carrier. C -9 Claim against the City of San Luis.Obispo by Phil and Sally Maerzke, 397 Lincoln, for damages caused by sewage back up (10/6/74) was denied. and referred to the insurance carrier. C -.10 Claim against the City of San Luis Obispo by Gladys.E. Work for damage.done to her car was denied and.referred to the insurance carrier. C -11 Claim against the City of San Luis Obispo by.Norman L. Brittain for damage done to his car was denied and referred to the insurance carrier. C -12. The communications regarding the City. Newsletter from Mr. & Mrs. Wi.l.liam J..Hendricks, Roland Maddalena, Mrs. Lola'Chambers and'James J.. O'Donnell were received for future reference. C -13 The following salary step increases were approved, effective November 1, 1974: Frank A. Brown - Janitor From Step 1 or $608 to Step 2 or $640 Randolph Dickson - Police Officer From Step 1 or $898 to Step 2 or $946 City Council Minutes October 28, 1974 Page 5 Salary Step Increases continued Bobby J. Gentry - Maintenance Man II From Step 4 or $826 to Step 5 or $874 Elton R..Hall - Battalion Chief From Step 4 or $1,366 to Step 5 or $1,442 Delbert D. Heading - Maintenance Man II From Step 4 or $826 to Step 5 or $874 Gerald F. Lenthall - Police Officer From Step 2 or $946 to Step 3 or $1,002 James R. Nicklas - Building Inspector From Step 4 or $1,056 to Step 5 or $1,114 William M. Olivera - Groundskeeper From Step 2 or $718 to Step 3 or $760 Dale E. Strobridge - Police Officer From Step 2 or $946 to Step 3 or $1,002 Robert W. Strong - Planning & Building Director From Step 4 or $1,718 to Step 5 or $1,810 C -14 Claims against the City of San Luis Obispo were authorized payment subject to approval by the Administrative Officer. 9:35 P.M. The City Council adjourned to Executive Session. 11:25 P.M. The meeting reconvened in regular session. 1 The City Clerk read the following motion: On motion of.Councilman Gurnee, seconded by Councilman Graham that the City terminate the KDG contract within thirty (30) days with the consultants to complete the corrected phase 1 report within the said time period. The con- sultants not to perform any services on phase 2 and 3 of the contract. Motion carried unanimously. 11:30 P.M. The City Council adjourned to Executive Session. There being no further business to come before the City Council, Mayor Schwartz adjourned the meeting at 11:45 P.M. APPROVED: November 18, 1974 1 /J'.H. F' Patrick, City Clerk