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HomeMy WebLinkAbout08/08/1977M I N U T E S ADJOURNED MEETING OF THE CITY COUNCIL MONDAY, AUGUST 8, 1977 - 12:10 P.M. COUNCIL HEARING ROOM, CITY HALL 990 PALM STREET, SAN LUIS OBISPO Roll Call PRESENT: Councilmen Dunin, Gurnee, Jorgensen and Petterson ABSENT: Mayor Schwartz ' City Staff PRESENT: J.H. Fitzpatrick, City Clerk; Allen Grimes, City Attorney; R.D. Miller, Administrative Officer; Roger Neuman, Police Chief; D.F. Romero, Director of Public Services Vice -Mayor Steve Petterson presiding.' 1. The City Council reconsidered Resolution No. 3381, a resolution of the City Council requesting the County of San Luis Obispo to participate in the construction of a parking garage at the corner of Osos and Palm Street, passed and adopted by the City Council on August 2, 1977. R.D. Miller, administrative officer, stated that it was his understanding that several of the Council questioned the economic theory behind the City's offer to the County to rent space at $16.50 per month per space. He continued that the $16.50 is an arbitrary..figure and one that would amortize the cost of the facility. He continued that the $16.50 in conjunction with an increase in the parking meter to .20C per hour would make the entire parking program viable. Also the parking structure rate increase for the meters, possible sale of three present parking lots was a package and should not be implemented on a piecemeal basis. Lauretta Rice, president of the League of Women Voters, submitted the following for Council consideration: The League of Women Voters of San Luis Obispo has had a long standing position on city- county cooperation. We are, however, concerned about your recent resolution to the county regarding a possible parking structure at Palm and Osos Streets. We question whether this resolution commits the city to a project for which all studies (financial and circulation/ parking summary) and alternatives have not yet been completed and explored. Public input is essential before any such project of this scope is under- taken. We regret that this item was on the consent agenda because the League and other members of the public were unable to voice questions and concerns at the council meeting, Tuesday, August 2nd. We hope that this resolution is exploratory in nature only and not binding on the city. Mr. Don Smith, 1750 Prefumo Canyon Road, submitted the following for the Council's consideration. He favored keeping the Courthouse downtown if a good overall plan can be worked out, and also a small subsidy to the county as an inducement for keeping the Courthouse in its present location. He was concerned that a subsidy estimated at 60% or more to the county for its use of the parking garage might be excessive, especially since it will need the .support of the downtown business people, their employees, as well as the general public if a bond issue is to be passed. The Wilbur Smith parking study assumed that parking meter rates would be raised and, other meters installed so as to double the revenue received from park- ing meters, and the primary use of that revenue would be to pay off the bonds on the parking garage. The study also assumed that some of the more popular parking lots be eliminated so as to provide increased business to the parking garage, and this is likely to be controversial. There were other controversial features of the parking plan and circulation plan which needed further discussion, analysis and decision; and a downtown specific plan was sorely needed to assist in the refinement of the parking and circnlation plan.h,: fz1t. City Council Minutes August 8, 1977 Page 2 After discussion by the Council and staff, it was the consensus of the Council to direct staff to bring back another resolution, modifying the language to allow the County some alternatives: 1) Council to lease parking space; 2) County to participate in cost of constructing the facility; and 3) No cooperation at all, and finally, to rescind Resolution No. 3381. 2. Progress Report on Swimming Pool Project. R.D. Miller, administrative officer, presented a status report on the Swimming Pool Project, Phase I: The Situation: During this year's CIP studies, the Council tentatively allocated $460,000 for the first phase of the swimming pool complex. However, when the City received notice of a $347,898 grant from the state, rather than continue with a total appropriation of approximately $808,000 the Council reduced the amount of City funds appropriated from $460,102 to $347;102, making a grand total of $695,000 for Phase I. The Council also asked staff to work with a technical committee of contractor's association representatives to go over the design and cost estimates and see whether the plans were prepared in such a way that they could be easily under- stood by bidders and whether or not $695,000 represented a reasonable cost for Phase I including architectural fees. If the cost estimate for Phase I was greater than $695',000, the Council wanted to know this before authorizing the architect to go ahead with final plans and specifications. Current Status. The July 26 letter from Ross and Levin Associates was available at the time of the last agenda closing, but Jim Stockton and I did not feel that it was complete because it did not contain an up -to -date estimate of what this scope of work would costa It now appears that, in order for the contractor's technical committee to come up with such an estimate, they would have to contract with Swanson's Specialty Service or some similar firm to bring the Swanson's estimate of April 25, 1977 up to date, taking.into consideration the suggested changes. Jim Stockton, director of Parks and Recreation, reported to the Council on behalf of the Techical Advisory Committee stating: 1) Carl Swanson (estimator) is one of the best in the area and his cost estimates must be considered fair for project as designed; and 2) Phase I contains most of the basic equipment for the entire project; therefore, little can be removed to cut costs. He stated the cost esti- mates for Technical Committee's recommended Phase I included the following and used Swanson Estimate form as.guide for adds, deducts and possible alternates. Full cost of Phase I as recommended by Technical Committee: $687,075 - Labor, materials, bond, profit, overhead insurance 5,500 - Add showers to toilet room for temporary use 35,728 - Architect fee 1,200 - Testing (lab) 1,000 - Survey-of plot 12,000 - Inspector (if City deems full time inspector necessary) $742,503 TOTAL from Phase I (Swanson) 79,562 - Labor, materials, bond, profit, overhead, insurance 4,200 - Architect fee $ 83,762 - TOTAL from Phase II (Swanson) $826,265 - TOTAL TECHNICAL COMMITTEE RECOMMENDATION Rod Levin, architect, submitted an analysis of the cost of Phase I of the Swimming Pool Project as of August 5, 1977: City Council Minutes August 8, 1977 Page 3 Phase I Costs: Construction per marked up site plan $688,075 Testing 1,200 Survey 1,000 Architect's fee, 8% of $688,075 less 35% of fee previously received for schematics and ' preliminaries completed 35,780 Full time inspector, 6 months @ $2,000 12,000 State Review and approvals - not required -0- City Review and approvals - no cost -0- $738,055 Alternate No. 1: Instructional pool, related equipment and deck 79,764 Architect's fee, 8% of $79,764 less 35% of fee previously received for schematics and pre- liminaries completed',, 4,048 $ 83,812 GRAND TOTAL IF ALTERNATE #1 IS ACCEPTED $821,867 Rod Levin continued that inflationary costs were considered through September of 1977. One must consider approximately a $600 increase in construction costs per month from-September on. Finally, he hoped that the City Council would con- sider allocating whatever funds over $695,000 that were needed to allow Phase I of the community swimming pool to proceed. On motion of Councilman Gurnee, seconded by Councilman Dunin, that the City Council authorize the completion of the plans and specifications for the pool including Alternate 1 as an add on for bidding purposes with an update of cost to City Council prior to calling for bids, also prior to going for bids, a list of community con- tributions to pool of various contract bid items. Motion carried, Mayor Schwartz absent. Councilman Dunin requested that the swimming pool plans and specifications be sub- mitted to the A.R.C. for review and input prior to::.submission to City Council for approval to go to bid. Council concurred in Councilman Dunin's request. 3. TRAFFIC REGULATIONS The City Council then considered the legislative draft of the amended Traffic Regulations Ordinance. D.F. Romero, director of public services, reviewed the major changes proposed to the existing Traffic Ordinance as follows: 1) City Engineer is delegated more responsibility to enact changes in traffic regulations, within certain guidelines; 2) Membership on the Traffic Committee has been changed to comprise a board of professionals to advise the Traffic Engineer and to hear appeals from the public and make recommendations to the City Council; 3) Parking meter zones and rates have been included; and 4) New speed limits have been recommended for many streets within the community based on engineering speed studies. The City Council held a long discussion on the provisions of ordinance section 3215, Speed limits, as they felt that the Council was unable to control speed limits in the city and without some control, neighborhood streets would become speedways. The Council discussed with the Police Chief the philosophy of the 85% percentile for establishing speed limits. The City Council also felt that the ordinance should be amended to require periodic progress reports on actions of the Traffic Engineer. City Council Minutes August 8, 1977 Page 4 Individual Councilmen suggested various sections that should be clarified in the ordinance for smoother operation, such as definition and control of tricycles and skateboards, prior Council approval for electronic signal installation, etc. On motion of Councilman Gurnee, seconded. by Councilman Dunin,.the proposed traffic regulations ordinance was referred back-to staff for review of speed limits in order to provide for practical enforcement level, clarify defini- tions as brought on by Councilmen, require periodic reports by Traffic Engineer and prior approval on traffic signal installation. Motion carried, Mayor Schwartz absent. 4. There being no further business to come before the meeting, Vice -Mayor Petterson adjourned the meeting at 1:40 p.m. to 12:10 p.m., Monday, August 15, 1977. APPROVED: September 6, 197721 J.-T. Pi atrick, City Clerk 1