HomeMy WebLinkAbout06/19/1978City Council Minutes
June 19, 1978
Page 2
Sally Punches, Chairperson - Promotional Coordinating Committee, reviewed the
committee's request for funds, which followed the adopted long -range plan of
the committee as follows:
Advertising $28,600.00
Promotion 29,700.00
Activity Grants 28,600.00
Publications 5,500.00
Research 1,650.00
Contingency 29200.00
Facilities 47.261.00
Total Request By Formula $143,511.00
R.D. Miller, Administrative Officer, stated that in line with all budget cuts
he was recommending the following amounts for community promotion for 1978 -79:
Advertising
$20,000.00
Promotion
29,700.00
Activity Grants
24,800.00
Publications
5;500.00
Research
-0-
Contingency
1,600.00
Facilities
612911.00
Total Recommendation
$143,511.00
R.D. Miller continued that the above represented community promotion funds in
accordance with adopted formula, in addition $550.00 was given to the
Promotional Coordinating Committee for committee operation, office supplies,
copy paper, postal, etc.
Dave Garth, Executive Manager -- Chamber of Commerce, reviewed the request of the
Chamber for 1978 -79 promotion funds from the P.C.C.
Visitors Contract $16,655.00
Promotional Contract 12,715.00.
$29,370.00
On motion of Councilman Jorgensen, seconded by Councilman Settle, the City
Council tentatively approved the P.C.C. Budget for 1978 -79 with final decision
to be made at the public hearing on the budget, Tuesday, June 20, 1978. Motion
carried.
2. 1:45 p.m., City Council adjourned to Executive Session.
2:00 p.m., City Council reconvened in Regular Session.
1B. Human Relations Commission (P. II -16 & 17)
R.D. Miller, Administrative Officer, stated that H.R.C. including Coordinator
had requested $126,915.00 for total operation of the Commission with a request
for $62,730.00 for grants. He continued that he reduced the H.R.C. request
to $95,356.00 with only $43,900.00 allocated to grants.
Joe Turner, Chairman of the H.R.C., reviewed the budget request of the
Commission, which included increased funds for the Human Relations Coordinator
' who will be going on a 30 -hour per week schedule rather than the present 20 -hour
per week. He reviewed activities and accomplisments of the H.R.C. during the
fiscal year just being completed.. He continued that the H.R.C. was now funding
five (5) groups and hoped to continue funding them in the 1978 -79 fiscal year.
1 - Grass Roots II $53,830.00
2 - Gamily Services Center 2,000.00
3 - Grandmother's House :.1,000.00
4 - Hotline 2,400.00
5 - Others 3,500.00
Total H.R.C. Request $62,730.00
City Council Minutes
June 19, 1978
Page 3
R.D. Miller stated he was recommending the following amount for grants to
the City Council:
1 - Grass Roots II
$35,000.00
2 - Family Services Center
2,000.00
3 - Grandmother's House
1,000.00
4 - Hotline
2;400.00
5 - Others
3,500.00
Total Recommended
$43,900.00
Joe Turner submitted on behalf of the H.R.C., the following proposal:
The Human Relations Commission has decided that it is time that we, as a
commission, with suggestions and approval of the City Council, establish a
specific and detailed set of guidelines along with an evaluation process for
the overall operation of Grass Roots II. Because of the time constraints of
the budget approval process, we are requesting the following action:
1. The City Council request that the Human Relations Commission
will within the first six - months of the new City fiscal budget
of 1978 -79, prepare a set of guidelines and evaluation pro-
cedures to provide an effective input into the operation of
Grass Roots II as it pertains to City funded monies.
2. The budget for Grass Roots II for 1978 -79 will be approved for
six - months with the remaining six - months being subject to their
compliance with the established guidelines. This evaluation to
be done on a month -to -month basis.
In addition to the guidelines and evaluation process, H.R.C. recommends a
base line budget be fixed for each agency currently funded by the City through
H.R.C. Yearly increases to be based on a "cost of living" model as adopted
by the City. This base line figure to be set after a consultation meeting with
H.R.C., City Council, and City staff.
He urged that the City Council increase Grass Roots II budget to $43,830.00
with the H.R.C. to carefully monitor the activities of Grass Roots II with a
progress report to the City Council at the end of six - months, and then the
H.R.C. could recommend to the Council after study, whether to fund Grass Roots
II for additional six - months.
On motion of Councilman Jorgensen, seconded by Councilman Settle, that the City
Council accept the proposal of the H.R.C. to monitor the activities of Grass
Roots II and also accept the proposal of H.R.C. to establish a base line budget
for future grants and tentatively approve the H.R.C. budget request as amended
for 1978 -79 with final decision to be made at the public hearing on the budget,
Tuesday, June 20, 1978. Motion carried.
3. 1:30 p.m., City Council adjourned to Executive Session.
2:05 p.m., City Council reconvened in Regular Session.
4. There being no further business to come before the City Council, Mayor
Schwartz adjourned the meeting to 12:10 p.m., Tuesday, June 20, 1978.
APPROVED: July 18, 1978
. i zpatrick, City Clerk