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HomeMy WebLinkAbout12/03/1979City Council Minutes December 3, 1979 - 12:10 p.m. Page 2 Administrative Assistant; Henry Engen, Community Development Director; Terry Sanville, Senior Planner; D.F. Romero, Public Services Director; Wayne Peterson, City Engineer; Tom Stewart, Technical Services Coordinator. 1. Henry Engen, Community Development Director, presented for the City Council's consideration the Advanced Planning Work Program for the fiscal year 1979/1980. He stated that in August of 1979, the City Council received his preliminary work program for the advanced planning project. The program was referred to the Planning Commission for their comments which were forwarded in time for the joint meeting on September 17, 1979. No final action had been taken by the council; and the purpose of this request was to update the work program and obtain council review and action thereon. Henry Engen then reviewed the original project schedule as of August, 1979. He stated that the following were on -going projects: A. Open Space Element B. Downtown Goals Statement C. Circulation Element D. Zoning Regulations E. Edna -Islay Specific Plan F. Mission Plaza Project G. Historic Element H. Zone 9 Drainage Master Plan He stated that the following were new projects as of August, 1979: A. Housing Programs B. Parks Master Plan C. Subdivision Regulations The following were optional projects in August, 1979: A. Growth - Management Ordinance B. Scenic- Highways.Element C. Energy Conservation Element Henry Engen added that as of November, 1979, the following projects have been added.which were not shown on the august priority list. A. Downtown Housing Conservation B. 1980 Census C. Whalerock Fishing Program D. Cultural Center Plan E. Sewer Service Plan F. Block Grant Applications G. Energy Conservation Programs H. Circulation Programs He then concluded by giving the progress to date on.the various programs: 1. Open Space Element - sent to the Planning Commission in July 2. Downtown Goals Statement - adopted by the City Council in October 3. Circulation Element - draft report completed,.EIR to be completed in January, 1980 4. Zoning Regulations - draft report completed, Planning Commission to begin study and workshops on the draft ordinance 5. Edna.: -Islay Specific Plan - complete, EIR to be published in January, 1980 6. .Mission Plaza.Project - EIR has been completed, contract with consul- tant has been signed for design 7. Historic Element - comments have been received from the Old Town Neighborhood Association and no further work has been done on the project LI 1 City Council Minutes December 3, 1979 - 12:10 p.m. Page 3 8. Zone 9 Drainage Master.Plan - county has received.and certified the EIR for this master plan and the council will be considering the plan sometime in May or June of 1980 9. Housing.Programs - most of the programs have been completed 10. Parks Master Plan - staff interview committee will review consultant proposals in December 11. Subdivision Regulations - city attorney has completed his review of the draft regulations, staff to refine draft regulations and send them on to the Planning Commission for scheduling or public hearing 12. Growth Management Ordinance - in response to a request by the C.A.C. earlier this year, a draft growth management ordinance was prepared, the council has requested that this be brought back for review 13. Scenic Highways Element - no work has been done 14. Energy Conservarion Program - no work has been done to date 15. Downtown Housing Conservation Program - staff has prepared a block grant application and the council has approved the preapplication and sent it to HUD 16. Whalerock Fishing Program - draft fishing program has been prepared by the consultant and hearings will be held sometime in January 17. Sewer Service Plan - has been completed for the city and surrounding areas 18. Condominium Conversion Ordinance - council adopted ordinance on November 20, 1979 On motion of Councilman Bond, seconded by Councilwoman Billig, the City Council to accept and approve the work program as proposed and authorize the staff to proceed. Motion carried on the following roll call vote: AYES: Councilmembers Bond, Billig; Dunin, and Mayor Cooper INOES: None ABSENT: Councilman Jorgensen 2. Lee Walton, City Administrative Officer, presented a report on C.I.P. Preparation Policy and changes.for.the council's consideration. One of the questions brought out by the City Council was, "What equipment should be included in the C.I.P. ?" Mr. Walton stated that past policy had been to include all equipment over $5,000, which is not listed in the equipment fund. After reviewing what has been happening the last several years,.the committee felt that $5,000 was not a high enough figure and would tend to clutter C.I.P. with miscell- aneous equipment requests. Therefore, the committee recommeded that a $10,000 figure be the minimum amount listed in the C.I.P. project for both new and replacement equipment. There were also questions about minor improvements wherein the committee recommended that maintenance and improvement projects costing less then $10,000 not be included as a separate C.I.P. item. Rather, several of these projects, where appropriate, could be lumped togther as one C.I.P. item. This is an adoption of the deficiency list concept to such things as minor park improvements or landscaping projects. However, projects which ' cost $10,000 or more would continue to be included in the C.I.P. as separate items. Mr. Walton stated that the committee also discussed what projects are capitol projects as contrasted to deficiency list projects. He continued that current policy was to appropriate money for general correction of defici- encies in flood control, street, water, and sewer systems. This money is then allocated to specific projects on a deficiency list according to priority and opportunity. Because of.council objection last Spring, the committee had requested that all projects of deficiencies over $50,000 be City Council Minutes December 3, 1979 - 12:10 p.m. Page 4 shown as an individual project in the C.I.P. proposal.. This would mean that a $60,000 storm drain would appear in the C.I.P. as a separate project and the general flood control deficiency correction would be reduced. The rational.behind this procedure removes a - discretionary allocation of funds for larger, more complicated projects. It also forces larger projects to be considered on their own merits. The argument against this procedure is that it reduced flexibility.needed to meet changing priority and opportunities. This is especially important where an important, high priority, project costs more.than was budgeted for; if it is part of a deficiency list then additional money allocated to that list may be used. The last question discussed was,... "What.changes should be made in last year's C.I.P. format ?" Lee Walton.then reviewed with the council various changes made or proposed to be made in the new format for the C.I.P. He stated that by merging various forms into one, with the sources of funding cited in a single column for easier understanding and reading. Finally, he stated that he would also propose to list all projects considered but not recommended in a separate section which would be appended to the C.I.P. This would help make the C.I.P.• document a more complete review of the capitol improvement budget process. Any individual or group with questions or concerns about this process would be able to determine just which projects had been con- sidered. He concluded that the staff had attempted to remove small or minor items, some of which are more properly considered operating expenses, from the C.I.P. so as to.provide the council- with a document which more accurately reflects the major capitol improvements for the comming years. Secondly, he stated the staff had attempted to provide more accountability by remov- ing large projects from the obscurity of deficiency lists. He hoped that the City Council would decide these policy questions.before mid - December which would help the staff to draw the C.I.P. together on schedule for submission to the Planning Commission and Citizens' Advisory Committee for their recommendation. Councilman Dunin stated that he felt the deficiency list should be continued for sewer, water, and drainage. He felt that since the inception of the deficiency list, more and more has been done in the area of small projects that seem to get lost in the.main C.I.P. when competing with large, major construction. Dave Romero, Public Services Director, spoke in-support of .continuing the deficiency list for sewer, streets, water, drainage, and parks in order to be able to prioritize small, independent projects. On motion of Councilman Dunin, seconded by Councilman Bond, that the recommendations of the administrative officer be accepted but that the staff continue with deficiency listings for street, sewer, water, drainage, etc. Motion carried on the following roll.call vote: AYES: Councilmembers Dunin, Bond, Billig, and Mayor Cooper 01*19MO` R-1 ABSENT: Councilman Jorgensen 3. Wayne Peterson, City Engineer, stated that the staff has been con- sidering proposed alignments for the improvement of Los Osos Valley Road as properties adjacent to it develop in the area east of Madonna Road. The subdivisions built in the past installed a frontage road along Los Osos Road separated from it by a line of old palm trees. He continued that the engineering staff went to the Tree Committee requesting that they be allowed to plant new trees in a different alignment so that in the future when.Los Osos.Road is.improved, the palm trees can be removed and-Los Osos.Road.located closer.to the_frontage.road than is possible with the present palm trees. He stated that the Tree Committee denied the request. 1 1 1 City Council Minutes: December-3, 1979 - 12:10 p.m. Page 5 He continued-that he wanted to inform the council of that decision and also let them know of the potential consequences:of that decision to the city. He stated that in order to protect the palm trees they must locate Los Osos Valley Road southerly-of its present alignment by- approximately nine additional feet. This would result'in an.additional nine foot of right -of- way required along the southerly side.of the road. The plan line, as proposed, calls for a 25 -foot widening if the palm trees are to be removed and a 34 -foot widening if they are not to be removed. In either case, there is a substantial amount of right -of -way necessary to allow for the completion of this road. He asked that the City Council review this and if the city needs an additional nine feet of right -of -way to save the palm trees seems appropriate to the council, than the city should go ahead on that basis. If not, than he, as City Engineer, would suggest that the City Council reject the Tree Committee decision and authorize the staff to proceed with the least expensive plan. Lee Walton, City Administrative Officer, stated that he was inclined to disagree with the Tree Committee's decision perhaps because he is not a palm tree fan. He felt it would be better for the city to develop a new alignment with a different type of tree, particularly since it would have time to mature before removing the palm trees. He recommended that the City Council approve the lesser width standard. On motion.of Councilman Dunin, seconded by Councilwoman Billig, that the City Council approve the staff's recommendation-and-ultimately remove the palm trees when the street is widened. Motion carried on the following roll call vote: AYES: Councilmembers Dunin, Billig, Bond, and Mayor Cooper NOES: None ' ABSENT: Councilman Jorgensen 4. Lee Walton, City Administrative Officer, brought to the council's attention that the Employees' Association was having a Christmas Dinner and he would like to recommend that the city contribute something to help offset the cost to the Employees' Association. He recommended $400. On motion of Mayor Cooper, seconded by Councilman Dunin, that the city appropriate $400 to the Employees' Association for their Christmas party. Motion carried on the following roll call vote: - - AYES: Mayor Cooper, Councilmembers Dunin, Billig, and Bond NOES: None ABSENT: Councilman Jorgensen 5. Councilmember Billig brought to the council's attention her attempting to develop a Historical Preservation Conference in the City of San Luis Obispo which would encourage the refurbishment of older downtown areas. She stated that she has received much encouragement from the B.I.A., and community members from all walks of life. She had asked Cal Poly to provide the necessary space for a one -day seminar on January 26, 1980 if it was possible to co- sponsor. She continued that she had also made tentative arrangements for four specialists to make presentations on that date. She felt the total seminar cost, including speakers, would be approximately $500. She stated that each person attending would have to pay a registration fee to help defray some of the cost and including the meal cost. She hoped the City Council would support any minor deficits in the program. On motion of Councilman Dunin, seconded by Councilman Bond, the City Council stated they would underwrite the seminar and encourage Councilwoman Billig to proceed as'they felt this was a good program for this community. Motion carried, Councilman Jorgensen absent.