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HomeMy WebLinkAbout03/03/1981City Council Minutes March 3, 1981 -y- p.m. Page Two, I/V Mayor Cooper stated that a resolution had been prepared and it has been brought to his attention from the Administrative Office that another legal holiday would be quite an expense to the taxpayers, but would like the city to send a proclamation to the State of California stating that we do recognize Dr. King's birthday and that we would so hope the State of California would support declaring January 15 as a day of recognition in his honor. Creola L. Miller, Delta Sigma Theta Sorority, on behalf of the organizations that -- initiated the petition drive thanked the city for their support in the consideration. of the request in recognition of Dr. Martin Luther King's birthday and his efforts for peace. It was moved by Councilman Bond, seconded by Councilwoman Billig, that the City Council deny the resolution designating Dr. Martin Luther King's birthday a legal holiday, but that the City Council proclaim Martin Luther King Day, January 15, a day of recognition; and that a resolution be forwarded to the State of California declaring our support of January 15 as a day of recognition in his honor. Motion carried on the following roll call vote: AYES: Councilmembers Munger, Bond, Dunin, Billig, and Mayor Cooper NOES: None ABSENT: None 2. Council's consideration of a resolution appointing members to the Downtown Housing Rehabilitation Program Loan Committee as outlined by the City's Downtown Housing Rehabilitation Loan Program Guidelines adopted in December, 1980. Pam Voges, Acting City Clerk, reported that a couple of months ago the City ' Council approved .the guidelines which included the by -laws and scope of work for the Downtown Housing Rehabilitation Loan Committee. She said the task of the City Council was to appoint two representatives, one from the banking /financial community and the other a citizen representative, to the committee. She said the four people interested in serving on the loan committee are: Catherine Owens and Art Jack as citizen representatives; and Frank DuFault and Glenn Back, Banking/ Finance Industry Representatives. After brief discussion on the interested applicants' qualifications to serve on the Than committee, Councilman Dunin moved that Catherine Owens be appointed as the citizen representative. Councilman Munger seconded the motion. Motion carried; all ayes. On motion of Councilwoman Billig, seconded by Councilman Bond, that Mr. Glenn Back be appointed to serve as the representative of the banking /financial community. Motion carried; all ayes. On motion of Councilwoman Billig, seconded by Councilman Munger, the following resolution was introduced: Resolution No. 4405 (1981 Series), a resolution of the City of San Luis Obispo appointing members to the Downtown Housing Rehabilitation Program Loan Committee. Passed and adopted on the following roll call vote: AYES: Councilmembers Munger, Bond, Dunin, Billig, and Mayor Cooper NOES: None ABSENT: None Councilwoman Billig moved that Art Jack and Frank DuFault be appointed as alternates, as City representative and Banking representative respectively, in the event the permanent members are absent there will be someone present at the meetings representing those positions. Councilman Bond seconded the motion. Motion carried; all ayes. City Council Minutes March 3, 1981 - 4:00 p.m. Page Three 3. At this time the City Council held a public hearing to consider a report by the Superintendent of.Streets of the cost of work for sidewalk construction on portion of Foothill Blvd. and a resolution confirming costs. D.F. Romero, Public Services Director, reported that several months ago the City Council had - agreed to pay the cost of an asphalt sidewalk on a portion of Foothill Blvd. He said the property owners have been contacted and they have agreed to .construct a concrete sidewalk with their share of the costs being less than the city's contribution. Assessments set .forth may be paid in three (3) annual installments, including interest at the rate of three (3%) percent per annum on the unpaid balance; said interest to run from the first day of the month following passage of this Resolution to the time payment is made in full of the principal amount. Mayor Cooper declared the public hearing open. No one appeared before the City Council for or against the resolution. On motion of Councilwoman Billig, seconded by Councilman Dunin, Resolution No. 4406 (1981 Series) was introduced; a resolution of the City of San Luis Obispo confirming costs of sidewalk construction pursuant to the Municipal.Code. Passed..,and adopted on the following roll call vote: AYES: Councilmembers Munger, Bond, Dunin, Billig, and Mayor Cooper NOES: None ABSENT: None 4. At this time the City Council held a public hearing to consider the final map for Minor Subdivision No. 80 -67 located at 178 Stenner Street creating four air space condominiums. D.F. Romero, Public Services Director, reported that the final map is before the City Council at this time; that all public improvements have been installed and conditions have been met. He recommended approval of the final map. _Councilwoman Billig questioned with regard to the conditions how the City.Council can give final approval when we don't know if the ARC conditions have been approved. D.F. Romero replied that the council should only be considering the public improve- ments and that the ARC is totally separate from this approval. Councilman Dunin supported staff's recommendation for approval. On motion of Councilwoman Billig, seconded by Councilman Dunin, Resolution No. 4407 (1981 Series) was introduced; a resolution of the City of San Luis Obispo granting final approval of Parcel Map SLO -80 -67 located at 178 Stenner Street. Passed and adopted on the following roll call vote: AYES: Councilmembers Munger, Bond, Billig, Dunin, and Mayor Cooper NOES: None ABSENT: None 1 5. At this time the City Council held a public hearing to consider the final map for Tract No. 808, "Exposition Park - Phase IV ", a 64 -lot subdivision located at Woodbridge Street and Exposition Drive. Mayor Cooper stepped down due to a possible conflict of interest; Vice -Mayor Dunin presiding. D.F. Romero, Public Services Director, stated that the Public Services Department has reviewed the final tract map. He said that all conditions have been met; bonds to guarantee the installation of public improvements and necessary fees have been submitted by the developer, and he is recommending approval of the final map at this time. City Council Minutes March 3, 1981 - 4:00 p.m. Page Four Robert Strong, Vice - President of Gann Investments, thought that the staff had presented their request amply. He said that they have received a variety of requests for extension of Phase III which started about four years ago, and that is the reason for requesting recordation of the final tract map at this time. Councilman Bond supported adoption of the resolution. Councilman Munger supported adoption of the final tract map. On motion of Councilwoman Billig, seconded by Councilman Bond, the following resolution was introduced: Resolution No. 4408 (1981 Series), a resolution of the City of San Luis Obispo approving the final map of Tract No. 808, Exposition Park Unit 4, located at Exposition Drive and Woodbridge Street. Passed and adopted on the following roll call vote: AYES: Councilmembers Munger, Bond, Billig, Dunin, and Mayor Cooper NOES: None ABSENT: None Mayor Cooper returned to his place at the council table. 6. At this time the City Council considered a resolution adopting an appropriations limit for the 1980 -1981 fiscal year in accordance with the provisions of the State Constitution (Proposition 4). Rudy Muravez, Finance Director, gave a brief background on Proposition 4, or the Gann Amendment, its impact and procedures for its implementation; and explained how he arrived at the computation of the appropriations limit. On motion of Councilwoman Billig, seconded by Councilman Munger, Resolution No. 4409 (1981 Series) was introduced; a resolution of the City of San Luis Obispo adopting the appropriations limit for the 1980 -81 fiscl year. Passed and adopted on the following roll call vote: AYES: Councilmembers Munger, Bond, Dunin, Billig, and Mayor Cooper NOES` ABSENT: None 7. At this time the City Council considered the plans and specifications for "WATERLINE IMPROVEMENT PROJECT, BISHOP /RACHEL ", City Plan No. E -10 and D -54, bid estimate $82,470 without contingencies. D.F. Romero, Public Services Director, stated that the waterlines within the project area are deficient, and that this proposal would bolster and make more reliable the water service for the entire Johnson Avenue area. He recommended approval of the plans and specifications and authorization for staff to advertise for bids. Councilman Dunin had a question as to whether the 6" pipe is adequate and why the city is spending money in that area when there are other areas in a worse situation. Dave Romero replied that this project was at the top of the list of the city's priorities previously approved by the council and explained that it would benefit the city, creating much more stability for that area. He said the 6" waterline met the standards years ago, is no longer adequate, and that a larger line is needed to improve the fire flows. On motion of Councilwoman Billig, seconded by Councilman Dunin, that the City Council approve the plans and specifications for Waterline Improvement Project, City.Plan Nos. E -10 and D -54, and that staff be authorized to advertise for bids. City Council Minutes March 3, 1981 - 4:00 p.m. Page Five Passed on the following roll call vote: AYES: Councilmembers Munger, Bond, Billig, Dunin, and Mayor Cooper NOES: None ABSENT: None C -1. On motion of Councilman Munger, seconded by Councilman Bond, claims against the city for the month of March, 1981 were approved and ordered paid subject to the approval of the Administrative Officer. Motion carried. C -2. On motion of Councilman Munger, seconded by Councilman Bond, that the minutes for the meeting of February 17, 1981 at 4:00 p.m. be approved as amended. Motion carried. C -3. On motion of Councilman Munger, seconded by Councilman Bond, the progress report by Don Kahn & Associates for the downtown parking program be received and filed, with it noted that the agenda for the March 3 meeting should read: Progress Report on Downtown Parking - not Downtown Housing. Motion carried. C -4. Consideration of a resolution declaring the pool cover at Sinsheimer Pool to be surplus and authorizing disposal. Councilman Dunin had a question as to why the pool cover was being replaced. Dave Romero, Public Services Director, explained that the pool cover started taking on water and it became saturated and very heavy, so the manufacturers agreed to replace it. All the City Council needs to do is declare it surplus. On motion of Councilman Munger, seconded by Councilman Bond, that the pool cover at Sinsheimer Pool to be declared surplus and Council authorize disposal. Motion carried. C -5 -A. On motion of Councilman Munger, seconded by Councilman Bond, the following resolution was introduced: Resolution No. 4410 (1981 Series), a resolution of the City of San Luis Obispo increasing general fund appropriations for the 1980 -81 fiscal year for the emergency replacement of the heating furnace in Fire Station No. 1. Motion carried. C -5 -B. On motion of Councilman Munger, seconded by Councilman Bond, the following resolution was introduced: Resolution No. 4411 (1981 Series), a resolution of the City of San Luis Obispo increasing general fund appropriations for the 1980 -81 fiscal year for the emergency replacement of a Police Department, Traffic Enforcement motorcycle. Motion carried. C -6 -A. Consideration of a resolution amending Resolution No. 4242 amending salary for Personnel Director. Mr. Lee Walton, Administrative Officer, gave a brief explanation as to how he arrived at the salary for the Personnel Director. He said that based on a survey of other comparable positions in the area, that this was the lowest. In terms of recruiting somebody for the position, the figure of $2,084 per month came the closest to the current salary, and feels it is fair because it is what the person hired for the job was receiving at the City of Morro Bay and is still very low. Councilman Dunin commented that this matter should have been brought up at Executive Session and of at an open council session. On motion of Councilman Munger, seconded by Councilman Bond, the following resolution was introduced: Resolution No. 4412 (1981 Series), a resolution of the City of San Luis Obispo amending the salary for the Personnel Director. Motion carried. C -6 -B. On motion of Councilman Munger, seconded by Councilman Bodd, the following resolution was introduced: Resolution No. 4413 (1981 Series), a resolution amending Resolution No. 4242 amending the salary for the Recreation Director. Motion carried. City Council Minutes March 3, 1981 - 4:00 p.m. Page Six C -7. On motion of Councilman Munger, seconded by Councilman Bond, that the claim against the City by Peggy Mesler in the amount of $25.00 for plumbing repairs for leaky meter be denied. Motion carried. Discussion continued with regard to anticipating the costs of a given project, and Councilman Dunin suggested in the future just giving the budget to the department to handle their own accounts. Councilwoman Billig stated that it is important to know what the perimeters of a project are and budget accordingly, and also said that when we do have to make changes in a project that something should be directed to the council in writing on where we stand on each of the accounts. Lee Walton agreed that a careful study should be done prior to changing the scope of a project, but that in this case there were things that weren't foreseen in terms of the retaining wall, etc. Police Chief Newnan added that the project started as a $40,000 project but that the engineering costs increased as part of the process of going through the ARC. He said that the development process increased the price astronomically, but that it is not near as high as it looks. On motion of Councilman Munger, seconded by Mayor Cooper, the following resolution was introduced: Resolution No. 4414 (1981 Series), a resolution of the City of San Luis Obispo increasing capital improvement fund appropriations for the Police Department Parking Lot Expansion and that the low bid be awarded to R. Burke, Inc., in the amount of $115,077. B -1. D.F. Romero, Public Services Director, reviewed the bids for the Police Parking Lot Expansion noting that the plans have been modified slightly, some retaining walls omitted and two parking spaces eliminated. BID PRICE R. Burke Corporation $119,730.60 *(including item to P.O. Box 957 be deleted) San Luis Obispo, CA 93406 Walter Bros. Construction Co. $121,040.00 P.O. Box 809 San Luis Obispo, CA 93406 Gray Construction Company $124,858.00 P.O. .Box 505 Pismo Beach, CA 93449 A. & J. Sanchez Company $125,832.00 610 - 10th Street Paso Robles, CA 93446 Madonna Construction Company $138,068.00 P.O. Box 910 San Luis Obispo, CA 93406 Pacific Western Construction Co. $162,377.00 4704 E. Carmen Fresno, CA 93703 ' Rudy Muravez, Finance Director, stated that to fund the additional appropriation required for expansion of the Police Parking Lot he had to increase the current budget by $50,000 ($8,000 over estimate) and transfer the money from the general fund unappropriated balance; but added that there is a $250,000 general reserve which won't be used until the end of the year, and would cover any debit in the balance. Discussion continued with regard to anticipating the costs of a given project, and Councilman Dunin suggested in the future just giving the budget to the department to handle their own accounts. Councilwoman Billig stated that it is important to know what the perimeters of a project are and budget accordingly, and also said that when we do have to make changes in a project that something should be directed to the council in writing on where we stand on each of the accounts. Lee Walton agreed that a careful study should be done prior to changing the scope of a project, but that in this case there were things that weren't foreseen in terms of the retaining wall, etc. Police Chief Newnan added that the project started as a $40,000 project but that the engineering costs increased as part of the process of going through the ARC. He said that the development process increased the price astronomically, but that it is not near as high as it looks. On motion of Councilman Munger, seconded by Mayor Cooper, the following resolution was introduced: Resolution No. 4414 (1981 Series), a resolution of the City of San Luis Obispo increasing capital improvement fund appropriations for the Police Department Parking Lot Expansion and that the low bid be awarded to R. Burke, Inc., in the amount of $115,077. City Council Minutes March 3, 1981 - 4:00 p.m. Page Seven Passed and adopted on the following roll call vote: AYES: Councilmembers Munger, Bond, Billig, and Mayor Cooper NOES: Councilmember Dunin ABSENT: None B -2. The City Clerk reviwewed the bids received for "9 1981 Police Patrol Cars ", bids opened Friday, February 27, 1981 at 11:00 a.m. BID PRICE Stanley Motor Co. $79,798.32 1330 Monterey St. San Luis Obispo, CA 93401 Iversen Motor Co. $84,238.20 1918 South Broadway Santa Maria, CA 93456 Kimball Motor Co. $85,341.06 1423 Calle Joaquin San Luis Obispo, CA 93401 Rancho Grande Motors, Inc. $88,440.93 1219 Monterey St. San Luis Obispo, CA 93401 Atascadero Ford $91,139.31 5680 E1 Camino Real Atascadero, CA 93422 Police'ChiefNeuman explained that the vehicles are replaced based on mileage. He said that in the past the entire fleet was replaced at one time which was not ' the most effective way to replace them, but that now we replace part of the fleet every year. There is a vehicle replacement fund to cover the cost and added that the old cars are auctioned off which offsets the cost by about $10,000. On motion of Councilman Bond, seconded by Councilman Dunin, that the low bid of Stanley Motor Co. be accepted in the amount of $79,798.32 for the purchase of (9) four -door sedans to be used as patrol cars for the Police Department, and that staff be authorized to issue purchase order. Motion carried, all ayes. Passed and adopted on the following roll call vote: AYES: Councilmembers Dunin, Munger, Billig, Bond, and Mayor Cooper NOES: None ABSENT: None At 5:25 p.m. the City Council adjourned to executive session. There being no further business to come before the City Council, Mayor Cooper adjourned the meeting to 4 p.m. Tuesday, March 17, 1981. Pam Voges, Acting City Clerk APPROVED BY COUNCIL ON: 3/17/81 By li is Gran_dq Recording Secretary