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02/02/1982City Council Minutes Tuesday, February 2, 1982 - 7:00 p.m. Page 2 On motion of Councilman Dunin, seconded by Councilman Griffin, contract pay estimates and change orders be approved and ordered paid. Motion carried, all ayes. C -4 PLANS AND SPECS - ORCUTT ROAD /DUNCAN CULVERT On motion of Councilman Dunin, seconded by Councilman Griffin, that plans and specifications for "ORCUTT ROAD /DUNCAN CULVERT E %TENSION ", City Plan No. D -12, bid estimate $43,080.00 without contingencies be approved and staff be authorized to call for bids. Motion carried, all ayes. C -5 QUARTERLY WATER PRIORITY LIST On motion of Councilman Dunin, seconded by Councilman Griffin, to approve staff recommendations of the second and third $25,000 Quarterly Water Priority Lists. Motion carried, all ayes. C -6 RESOLUTION OF APPRECIATION On motion of Councilman Dunin, seconded by Councilman Griffin, the following Resolution of Appreciation was introduced: Resolution No. 4725-(1982 Series), a resolution of the Council of the city of San Luis Obispo expressing the City's gratitude and appreciation to the late Foster Gruber for his many contributions to the Laguna Lake Management Plan and to the City and its citizens. Passed and adopted on the following roll call vote: AYES: Councilmembers Dunin, Griffin, Dovey, Settle and Mayor Billig NOES: None ABSENT: None 1 C -7 AGREEMENT WITH DOT - EIR DOCUMENTS The Council considered the resolution authorizing the Mayor to sign an agreement between the City and the Department of Transportation for preparation of environmental documents for Los Osos Valley Road over San Luis Obispo creek. - Councilman Griffin sought amendment to recital No. 2. The agreement should not include wording which would prejudice city action as a result of the certified EIR to consider other actions. On motion of Councilwoman Dovey, seconded by Councilman Griffin, the following resolution was introduced: Resolution No. 4726 (1982 Series), a resolution of the Council of the City of San Luis Obispo approving an agreement between the City and DOT for preparation of environmental documents with the amendment to recital No. 2 to read, "the City contem- plates the extension of JJOJ�00 tO OitidiO Los Osos Valley Road between the State Highway overcrossing and 500 feet east of Route 101..." Passed and adopted on the following roll call vote: AYES: Councilmembers Dovey, Griffin, Dunin, Settle and Mayor Billig NOES: None ABSENT: None C -8 SPECIFICATIONS FOR TRANSIT COACHES AND EQUIPMENT On motion of Councilman Dunin, seconded by Councilman Griffin, the following resolution was introduced: Resolution No. 4727 (1982 Series), a resolution of the Council of the City of San Luis Obispo approving the City Council Minutes Tuesday, February 2, 1982 - 7:00 p.m. Page 3 form of the Contract to furnish transit coaches and equipment and authorizing staff to call for bids. Passed and adopted on the following roll call vote: AYES: Councilmembers Dunin, Griffin, Dovey, Settle and Mayor Billig NOES: None ABSENT: None C -9 PLANNING COMMISSION - INCREASING MEMBERSHIP City Council considered an ordinance to amend the Municipal Code to increase Planning Commissioners from five to seven members. Councilman Griffin stated that he appreciated the communication received by Planning Commission member Pat Gerety urging the Council to leave the membership at five but felt that the larger . membership would solve the lack -of- quorum problem and result in broader input on critical issues brought to the City Council. On motion of Councilman Griffin, seconded by Councilman Settle, the following ordinance was introduced: Ordinance No. 917 (1982 Series), an ordinance of the City of San Luis Obispo amending the Municipal Code to increase the number of Planning Commissioners from five to seven members. Introduced and passed to print on the following roll call vote: AYES: Councilmembers Griffin, Settle, Dovey, Dunin and Mayor Billig NOES: None ABSENT: None C -10 SEWER ORDINANCE (PERMIT DISCHARGE PROCEDURES) After brief discussion it was moved by Councilman Settle, seconded by Councilman Dunin, that the following ordinance be introduced to print: Ordinance No. 918 (1982 Series), an ordinance regulating the standards and regulations for the quality of sewer discharge with the following amendments: Section 7501, Item K, Permits, add and users survey; Item 2, City Ordinance No. 634 referred to within this paragraph be deleted and the section number used as a replacement; Item 3, transfer of a permit, sentence added to the end of the,paragraph to read "Provided that if in the opinion of the Director of Public Services the sale or transfer of an operation does not result in a change in use, the permit may be reassigned." Introduced and passed to print on the following roll call vote: AYES: Councilmembers Settle, Dunin, Dovey, Griffin and Mayor Billig NOES: None ABSENT: None C -11 STREET NAME AND ADDRESS REGULATIONS After brief discussion on motion of Councilwoman Dovey, seconded by Councilman Griffin, the following ordinance was introduced: Ordinance No. 919 (1982 Series), an ordinance of the City of San Luis Obispo amending the Municipal Code establishing street name and address regula- tions with the following amendments: 1) Chapter No. be revised to read Chapter 9.5 as opposed to Chapter 9; and 2) under Section No. 9963, Definitions, Item E, building, principle add the words "(mobile . homes are principle buildings) ".A building that is large.enough or used in City Council Minutes Tuesday, February 2, 1982 - 7:00 p.m. Page 4 such a way that, in the Community Development Department's judgment, it requires a separate address. Introduced and passed to print on the following roll call vote: AYES: Councilmembers Dovey, Griffin, Dunin, Settle and Mayor Billig NOES: None ABSENT: None SIDEWALK IMPROVEMENTS - CARPENTER & ORANGE Council held a public hearing to determine the public interest, neces- sity and convenience to require the construction of curb and gutter, sidewalk and driveway ramp improvements on portion of Carpenter Street and Orange Drive. Dave Romero, Public Services Director, stated that since 1962 the City had an on -going sidewalk construction program and at the June 23, 1981, study session, Council approved the priorities for this years projects. On January 5 the Council adopted a resolution preliminarily determining that certain improvements were required on Carpenter Streets and Orange Drive and setting February 2 as the public meeting to receive testimony regarding those improvements. After receiving testimony Council may elect to eliminate any or all of the improvements.by modifying Exhibit A of the resolution. After Council determination of property to be improved, staff will post properties and property owners will have 30 days to commence construction. If the work is not initiated by the property owner during that time, the City will advertise and hire a contractor to conduct the work. Upon completion of the work, there will be a public hearing of the Council to pass upon a report of costs. At that time the Council may revise or modify the report-.-as seen-. fit. .. Following the hearing the .property owner will have the opportunity to pay off the cost in cash in three annual payments at 6 percent interest or allow the cost to become a lien against the property. Councilman Griffin asked when the last time the criteria for the program had been reexamined. Mr. Romero stated that it had not been done since 1962. Mayor Billig declared the public hearing open. Allen Johnson, 151 Orange Drive, did not feel that improvements had been demonstrated as a need, and he did not wish to see sidewalks installed. He stated the property owners take great pride in their gardens and their ornamental horticulture. The street is but a block long and in effect, dead ends going nowhere. Except for the cars of residents, very few drivers use Orange Drive and with the permit- parking -only designa- tion, drivers are further discouraged from utilizing the street. The original resolution that established sidewalk improvements referenced that this should be especially important near the grade schools.. He explained that Cal Poly was the only school in this area, obviously not an elementary or secondary school and, therefore, did not fit this criteria. He would urge the Council to oppose requirements on Orange Drive. Gladys Gray, 133 Orange Drive, stated she was also opposed to any sidewalk improvements as this would virtually eliminate her 38 rose bushes, which had been planted by her deceased husband, which she took great pride in and would urge the Council to protect. She had even received an award from Obispo Beautiful for her fine garden of which her roses had been a large asset. Mike Mainini, 148 Orange Drive and newest resident of this street and property owner, felt that the Council should delete sidewalk improve- ments at this time to protect the unique character of the neighborhood. I 1 City Council Minutes Tuesday, February 2, 1982 - 7:00 p.m. Page 5 Sandra Swart, 111 Orange Drive, felt that to put in sidewalks would only encourage more people in this area, and she would be opposed to this. Beverly Green, 138 Orange Drive, had come before the City Council in the past and had been excused from putting in sidewalks and has landscaped her property to protect the unique character of the neighborhood and in keeping with the other neighboring properties; she would also be opposed to any sidewalk improvements. ' Florence Caylor, 191 Orange Drive, had lived in this neighborhood for 21 years; she was proud of her street and would like to see it continue. She felt these improvements would also cause additional flooding during winter rains. Rene' Rierstine, 172 Orange Drive and Cal Poly Student, also urged the Council to leave the area as it is; she also would support retaining Mrs. Grey's rose bushes. Dorothy Wright, 110 Orange Drive, was also opposed to sidewalk improve- ments as this would result in a great deal of earth moving which she felt unnecessary. Mayor Billig declared the public hearing closed and explained that the Council had three options: 1) To require improvements on both sides of the streets, 2) require improvements on one side of the street, or 3) leave boths'sides alone. On motion of Councilman Dunin, seconded by Councilman Settle, to elimi- nate sidewalk improvements for Orange Drive. Councilman Settle felt-that improvements should be made according to the wishes of the neighborhood and `as this neighborhood was opposed, he could support them. Councilman Griffin felt that this policy was an obsolete one and would like to see staff reevaluate and come back with additional recommen- dations. Councilwoman Dovey agreed with Councilman Griffin.. . Motion carried, all ayes. On motion of Councilwoman Dovey,.seconded by Councilman Dunin, the following resolution was introduced: Resolution No. 4728 (1982 Series), a resolution of the City of San Luis Obispo determining that public convenience and necessity require construction of certain improvements on portions of Carpenter Street. Passed and adopted on the following roll call vote: AYES: Councilmembers Dovey, Dunin, Griffin, Settle and Mayor Billig NOES: None ABSENT: None Councilman Dunin would like to see the policy referred back to staff to be revised with special consideration given to neighborhood situations separating the needs of neighborhoods as opposed to downtown, shopping centers, and specific latitude given to hillside-areas. Councilman Griffin agreed with comments made by Councilman Dunin and would like to see reexamination of the priority schedule and the . existing sidewalk criteria. He felt that Orange Street should be taken off the priority schedule. Councilman Settle was concerned with three issues: 1) Traffic flow, 2) scenic nature, and 3) topography. He would be willing to hold off any City Council Minutes Tuesday, February 2, 1982 - 7:00 p.m. Page 6 additional sidewalk improvements throughout the City until this reevalu- ation had been completed. Councilwoman Dovey felt that if any urgent sidewalk problems were to come before staff, that those items should be forwarded to the Council, otherwise, she would not be opposed to holding off any additional sidewalk improvements until this reevaluation had been finished. On motion of Councilman request staff to review hoods from downtown and traffic flow and to put within the City unless carried, 5 -0. Settle, seconded by the entire sidewalk the shopping areas; a hold on any addit s safety issue would Councilman Griffin, to policy separating neighbor - look to hillside areas and Tonal sidewalk improvements dictate otherwise. Motion 2. ORDINANCE NO. 914 - OVERSIZED STRUCTURES AND VEHICLES ON CITY Council held a public hearing to consider final passage of Ordinance No. 914, an ordinance amending the Municipal Code to provide for the regul- ation of transportation of oversize and overweight structures and vehicles over city streets (continued from 1/5/82). Dave Romero, Public Services Director, explained that at the Council's last hearing questions had been raised regarding liability insurance required in the ordinance. The amount shown had been $1 million for bodily injury and property damage. The ordinance requires $1 million worth of insurance for moving houses farther than 25 feet and $300,000 worth of insurance for moving houses less distance. Staff would recommend that Council adopt the ordinance amending it to coincide with the requirements established by the California Vehicle Code, which simply states that vehicles which have an unladen weight of 7,000 pounds or more, to carry 600,000 on single limit or 250,000/500,000 /100,000 worth of insurance. One advantage with going with the same as the California Vehicle Code is that whenever the vehicle code is amended in future years, the city ordinance would automatically be amended to require like coverage. Mayor Billig declared the public hearing open. No one spoke for or against the proposed final passage. Mayor Billig declared the public hearing closed. On motion of Councilman Settle, seconded by Councilman Dunin, the ordinance was introduced for final passage: Ordinance No. 914 (1982 Series), an ordinance amending the Municipal Code to provide for regula- tion of transportation of oversize and overweight structures and vehicles over city streets. Finally passed on the following roll call vote: AYES: Councilmembers Settle, Dunin, Dovey, Griffin and Mayor Billig NOES: None ABSENT: None 3. ORDINANCE NO. 915 - ALCOHOL SALES AT SERVICE STATIONS Council held a public hearing to consider final passage of Ordinance No. 915, an ordinance amending the Municipal Code to prohibit the sale of alcoholic beverages from service stations. George Thacher, City Attorney, explained that the Planning'Commission on a 2 -2 vote was unable to take any position in support or in opposition to this prohibition. The City Council had already introduced this ordinance to print and then referred it to the Planning Commission; they were now able to give final passage if they still felt-the same way..- Mayor Billig declared the public hearing open. City Council Minutes Tuesday, February 2, 1982 - 7:00 p.m. Page 7 Pat Gerety, Planning Commission member, explained that the four commis- sioners were all in support of some type of regulation prohibiting the sale of alcoholic beverages at service stations, but they were unable to determine which method would be best and hence the 2 -2 vote. Mayor Billig declared the public hearing closed. On motion of Councilman Settle, seconded by Councilwoman Dovey, Ordin- ance No. 915 be given final passage. Finally passed on the following roll call vote: AYES: Councilmembers Settle, Dovey, Dunin, Griffin and Mayor Billig NOES: None ABSENT: None Councilman Settle felt that this was an issue of safety. Councilwoman Dovey suggested that this be looked at in a more comprehensive approach. Councilman Griffin would also support a more comprehensive approach for regulating alcoholic beverages sales in or out of neighborhoods or near highways. 4. TENTATIVE MAP FOR TRACT 926 Consideration of a request to amend Conditions 1 and 2 of approved tentative map for Tract No. 926 creating a 27 -unit residential planned development condominium located at 2030 -2031 Binns Court (Lot 11 of Tract 758 - Terrace Hill), R -1 -PD zone; Cuesta Valley Properties, subdivider (tentative map approved 5/5/81). Mayor Billig explained that this item had been requested to be withdrawn by the applicant and that staff and applicant had been.able to resolve the problem. As the condition of -the amendment dealt with a change in the sewer line to the rear of some of the houses, applicant dropped the request for amendment after agreeing to put the sewer line in Augusta Street and proposed new private street. Five or six of the houses will require sewer pump for the lower level of these homes. On motion of Councilman Settle, seconded by Councilman Griffin, that this item be withdrawn. Motion carried, all ayes. 5. CHURCH STREET ABANDONMENT Consideration of the final abandonment of a portion of Church Street between Santa Barbara and Osos streets; King Development Company, applicant. Mayor Billig explained that this item had been requested by staff to be continued to the February 16, 1982, Council meeting to receive additional information from staff. Upon general consensus it was agreed that this item be continued to February 16, 1982, for further staff report (5 -0). 6. TIME EXTENSION FOR TRACT 886 Council held a public hearing to consider a recommendation of the Planning Commission to approve a 12 -month time extension to file the final map for Tract 886 to create a 13 -unit residential air -space condominium located at 626 Broad Street, R -4 zone; M.P. Limited, subdivider. Ken Bruce, Senior Planner, stated that the Planning Commission on a unanimous vote recommended the Council adopt a resolution granting City Council Minutes Tuesday, February 2, 1982 - 7:00 p.m. Page 8 approval of a 1 -year time extension for tentative map Tract No. 886 subject to all previous conditions of tentative map approval and one new Condition No. 14 to read, "Subdivider shall install a new fire hydrant at the driveway entrance on Broad Street to the approval of the City Fire Department." Mayor Billig declared the public hearing open. No one spoke for or against the proposed time extension. Mayor Billig declared the public hearing closed. On motion of Councilman Settle, seconded by Councilman Dunin, the following resolution was introduced: Resolution No. 4729 (1982 Series), a resolution of the Council of the City of San Luis Obispo approving a 12 -month time extension for Tract No. 886 with added Condition 14. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dunin, Dovey, Griffin and Mayor Billig NOES: None ABSENT: None 7. TIME EXTENSION FOR TRACT 842 Council held a public hearing to consider a recommendation of the Planning Commission to approve a 12 -month time extension to file the final map for Tract No. 842 to create a 4 -unit residential air -space condominium located at 3023 Rockview Place, R -2 -PD zone; Jack Foster, subdivider. Ken Bruce, Senior Planner, stated that the Planning Commission on a unanimous vote recommended the Council grant approval of a 1 -year time extension of tentative map for Tract No. 842 subject to all previous conditions of tentative map approval. Mayor Billig declared the public hearing open. No one spoke for or against the proposed time extension. Mayor Billig declared the public hearing closed. On motion of Councilwoman Dovey, seconded by Councilman Griffin, the following resolution was introduced: Resolution No. 4730(1982 Series), a resolution of the Council of the City of San Luis Obispo approving a 12 -month time extension for Tract No. 842. Passed and adopted on the following roll call vote: AYES: Councilmembers Dovey, Dunin, Griffin, Settle and Mayor Billig NOES: None ABSENT: None 8. FINAL MAP FOR MINOR SUBDIVISION 81 -15 Council held a public hearing to consider the final map for Minor Subdivision No. 81 -15 to combine two lots into one lot located at 1901 Santa Barbara Street; James Mark Collins, subdivider. Dave Romero, Public Services Director, explained that all conditions of the tentative map had been met and that the use permit and variance conditions required that an agreement be recorded which allowed the existing commercial building to be renovated in its present location. This was received and would be recorded along with the final map. Mayor Billig declared the public hearing open. No one spoke for or against the proposed final map approval. Mayor Billig declared the public hearing closed. n u 1 City Council Minutes Tuesday, February 2, 1982 - 7:00 p.m. Page 9 On motion of Councilman Settle, seconded by Councilman Dunin, the following resolution was introduced: Resolution No. 4731 (1982 Series), a resolution of the Council of the City of San Luis Obispo granting approval of the final map of Minor Subdivision SLO 81 -15, located at 1901 Santa Barbara Street. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dunin, Dovey, Griffin and Mayor Billig NOES: None ABSENT: None 9. REVISING SETBACK LINES - ORCUTT ROAD OVERPASS Council held a public hearing to consider revising the adopted official building setback lines on Orcutt Road between Broad Street and Johnson Avenue; City of San Luis Obispo, applicant (continued from 12/1/81 and 1/5/82). Dave Romero, Public Services Director, explained that at the 12/1/81 hearing Council held testimony and as a result, requested staff modify wording of the ordinance to permit city reduction of the property acquisition should the actual construction require a reduced area. The wording was added in the last sentence under Section 9300.4.9 which the Council considered at its 1/5/82 meeting. At that time the attorney had expressed misgivings regarding the legality of adopting the setback line and enforcing city street widening policy and requested the matter be continued until he could research the report. As could be seen from the Attorney's report, the modification of the setback line can be carried out as first proposed. Mayor Billig declared the public hearing open. No one spoke for or against the proposed ordinance. Mayor Billig declared the public hearing closed. On motion of Councilman Griffin, seconded by Councilwoman Dovey, the following ordinance was introduced: Ordinance No. 921 (1982 Series), an ordinance of the Council of the City of San Luis Obispo amending 1) the official setback line as designated on the map "official building setback line for Orcutt Road between Broad Street and Johnson Avenue "; 2) Section 9300.4.9 of the San Luis Obispo Municipal Code to reflect the amendment of the map; and 3) deleting Section 9300.4.10 of the San Luis Obispo Municipal Code. Introduced and passed to print on the following roll call vote: AYES: Councilmembers Griffin, Dovey, Dunin, Settle and Mayor Billig NOES: None ABSENT: None 8:00 p.m. Mayor Billig declared a recess. 8:15 p.m. City Council reconvened, all Councilmembers present. Mayor Billig then reopened the public hearing on item 9 to-allow Mr. Hamlin who had arrived late at the meeting to speak. Fred Hamlin expressed his concern that the city did not take property in the future without proper compensation. This ordinance would change the setback line moving an additional 55 feet onto private property, and he did not wish the Council to use the setback ordinance in a manner to take this land without due compensation. 10. HIGUERA COMMERCE PARK City Council Minutes Tuesday, February 2, 1982 - 7:00 p.m. Page 10 Council continued public hearing to consider the following Planning Commission recommendations on Higuera Commerce Park: A. Consideration of final passage of Ordinance No. 916, an ordinance amending the official zone map of the City to rezone property east of South Higuera and north of Tank Farm Road from C /OS -20 (Conserva- tion /Open Space - 20 -acre minimum) to M -SP (Manufacturing, Specific Plan). B. Amend the Higuera Commerce Park Specific Plan to provide subdivision, land -use and property development standards for the southern 30 acres; Robert Hibschman, applicant (SP 0938). . C. Amend the Higuera Commerce Park Specific Plan to allowed uses, to delete certain use - permit requirements and to .make technical changes; Robert Hibschman, applicant (SP 0983) (continued from 12/14/81). Geoff Grote, Acting Community Development Director, brought to the Council's attention the wording on page 10 -48 of the report which read, "Within the southern 30 acres, no building permits shall be issued until January 1, 1984. After that date the City shall not issue building permits for development of more than 15 percent of the area (4.5 acres) within any one calendar year. Developed area shall include building coverage plus parking lots, outdoor assembly or storage areas and any required yards." He also cited the language on page 10 -36 of the report which read, "Only the large acreage lots near the Tank Farm - South Higuera and Prado Road - South Higuera intersections would be allowed one or two driveways each. The limited access character of South Higuera Street shall be maintained." He then questioned whether the Council had any changes to those two items. He also cited three other major features of the revised specific plan: 1) Two land -use subcate- gories within the northern 50 acres would be merged into a single category that would be very similar to conventional service - commercial zoning; 2) the southern acres would be designated for light - industrial use and subdivided into five relatively large parcels; and 3) the subdivider of the southern 30 acres would be required to contribute to the cost of extending Los Osos Valley Road and installing signals at the intersection of Tank Farm Road and South Higuera Steet. Councilwoman Dovey requested that wording be added on page 10 -36 to reflect the driveway locations on the map on page 10 -35. Mayor Billig declared the public hearing open. Rob Strong, representing the applicant, stated his client could support staff's recommendation but would like clarification with regard to build -out. At this time, the wording was unclear if the 15 percent allocation per year would be allowed to be accumulated and then built -out say 30 percent in two years. Geoff Grote stated that staff's definition would be clear that the developer would only be allowed 15 percent per year and an accumulation would not be allowed. Councilwoman Dovey stated that she would not be opposed to an.accumu- lation build -out. Councilman Griffin stated that he could not support this. Councilman Dunin stated that he would have no problem with a 2 -year accumulative but it should be no more than that. Councilman Settle stated that he did not support the rezoning and would not support a wording change in this case. Mayor Billig declared the public hearing closed. 1 1 City Council Minutes Tuesday, February 2, 1982 - 7:00 p.m. Page 11 A. On motion of Councilman Dunin, seconded by Councilman Griffin, to give final passage to Ordinance No. 916. Finally passed on the following roll call vote: AYES: Councilmembers Dunin, Griffin, Dovey and Mayor Billig NOES: Councilman Settle IABSENT: None B. On motion of Councilman Griffin, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4732 (1982 Series), a resolution of the Council of the City of San Luis Obispo amending the Higuera Commerce Park Specific Plan to include providing of the subdivi- sion land -use and property development standards for the southern 30 acres and to delete certain use - permit requirements making technical changes. Passed and adopted on the following roll call vote: AYES: Councilmembers Griffin, Dovey, Dunin and Mayor Billig NOES: Councilman Settle ABSENT: None C O M M U N I C A T I O N S A. Mayor Billig explained that she had received a communication from Steve Otto, a member of the Council for the Board of Directors for EOC, requesting a Council representative on this Board. After brief discussion, Councilmembers Griffin and Dovey stated that both would be willing to sit on the Board of Directors for EOC whichever persons schedule allowed. B. Councilman Dunin explained that the CPAC Technical Committee, (Paul Lanspery, Wayne Peterson and himself) had met with CPAC and the B.I.A. members to come up with a proposed schedule for review of the downtown parking project. After brief discussion, Council approved the Parking Project schedules as follows: 2/5/82 - CPAC Board meets to agree on concept of project to recommend to the B.I.A., staff fine tune data and financial requirements of project; 2/26/82 - CPAC members receive final report; 3/5/82 - CPAC makes any final changes and approves report; 3/12/82 - all revisions made to report, copies forwarded to B.I.A. and Executive Board for study and comment; 3/26/82 - CPAC meets with B.I.A. Board to review report, B.I.A. Board develop schedule and process for member input to recommended project. C. Councilman Settle stated that he was having difficulty getting one of the primary speakers for the League of California Cities Meeting from the Sacramento area to be in time for the 5:00 p.m. work session. He would continue to report back to the Council what he could find for travel arrangements. ' D. Mayor Billig explained that she had received a communication from the Chairman of the Citizens Advisory Committee asking why the Council had not acted yet on the report they had submitted for low -cost legal services. She explained that she did not feel they had submitted it to the Council in a proper manner as it was attached to the minutes and, therefore, she had not acted on it. There was general discussion as to the procedure that should have been used and that the Chairperson should be notified with an explanation of procedure. City Council Minutes Tuesday, February 2, 1982 - 7:00 p.m. Page 12 Upon general consensus, it was agreed that a subcommittee of Mayor Billig and Councilwoman Dovey be requested to write a letter to the Citizens Advisory Committee outlining the Council's position regarding low -cost legal services with a copy to the Human Relations Commission and also explain the procedure for submittal of an item to Council for action. The Council's primary concern being that the CAC did not infringe on HRC's territory with regard to which items to be handled. They were primarily concerned that there was not a duplication of efforts by another advisory body. ' Mayor Billig explained that she had also received a communication from the CAC regarding their role in a performing arts center project. The Committee had asked for clarification regarding Council's interest in exploring that topic. She stated that as the Council had asked the CAO to prepare a staff report on the possible uses of the Fremont Theatre, that she would suggest the CAC provide any input they might have on the Fremont to the CAO for inclusion in his report to the Council. After brief discussion and upon general consensus, it was agreed that the Mayor send a letter to the CAC as recommended. F. Mayor Billig explained that she had received a communication from Jim Ross, the Chairman of the SLO Contest Committee for the Foundation for Responsible, Environmental, and Economic Development (F.R.E.E.D.), requesting that she serve as a judge on the upcoming San Luis Obispo Parking Problem Contest. She felt that at this point, that as the Council would be taking an action on the final parking plan, this could constitute a conflict of interest and she did not feel it would be appropriate for herself or any Councilmember to serve as a judge at this preliminary stage. After brief discussion and upon general consensus, it was agreed that the Mayor be directed to write a letter to F.R.E.E.D. declining the offer to act as a judge in the Parking Problem Contest due to a possible conflict of interest (5 -0). 9:30 p.m. Council convened to the Closed Session. 11:45 p.m. City Council reconvened in regular session, all Councilmembers present. There being no further business to come before the City Council, Mayor Billig adjourned the meeting at 11:45 p.m. to February 8, 1982, at 12:10 p.m. in the Council Hearing Room at City Hall. Pamela Voges, Cit Clerk APPROVED BY COUNCIL: 3/2/82