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05/17/1982M I N U T E S ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO MONDAY, MAY 17, 1982 - 12:10 P.M. COUNCIL HEARING ROOM, CITY HALL, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA STUDY SESSION ROLL CALL Councilmembers Present: GlennaDeane Dovey; Ron Dunin; Robert Griffin; Allen Settle and Mayor Melanie C. Billig Absent: None City Staff Present: Paul Lanspery, Administrative Officer; George Thacher, City Attorney; Pamela Voges, City Clerk; Toby Ross, Community Development Director; Wayne Peterson, City Engineer;. Rudy Muravez, Finance Director; Steve Henderson, Human Relations Coordinator; Mike Dolder, Fire Chief; Geoff Grote, Administrative Assistant; Ann McKibbin, Personnel Director; Roger Neuman, Police Chief; Dave Romero, Public Services Director; Jim Stockton, Recreation Director ----------------------------------------------------------------------- A. Paul Lanspery introduced Toby Ross, new Community Development Director, and announced that Geoff Grote was leaving his Interim Com- munity Development Director position to become Assistant to the Admini- strative Officer. 1. 1982 -1983 CITY BUDGET Paul Lanspery, Administrative Officer, reviewed the 1982 -1983 budget message with the Council (see file no. 233). The 1982 -1983 budget totaled $18,420,884. The 1981 -82 revised budget was estimated at $16,706,231. The major issues in the next year are cutbacks in State subventions and capital improvements to include sewer treatment plant, turbine generator and penstock improvements, corp yard, police building addition and Sinshiemer pool improvements. He was asking funding for two new positions: 1) a source control technician in the sewer utili- ties; and 2) financial systems analyst for the Finance Department. He also reviewed the CIP budget message (F -233) giving overview, process and philosophy, the water and sewer funds of Public Utilities and a summary of proposed projects. The thrust behind CIP proposals this year was two -fold: 1) constructing those projects for which design work was underway or completed; and 2) allocating funds for future project planning. Rudy Muravez, Finance Director, reviewed the new budget format. In particular, staff had dispersed a number of overhead charges such as insurance and capital replacement costs directly to departmental line items. They have also created some new program and activity accounts. In the short term this would cause some difficulty in tracking costs from prior years forward, but in the long run it would give the City the necessary account structure to identify program costs. Paul Lanspery, Administrative Officer, also submitted a list of deleted budget requests, totaling in personnel $186,400, capital outlay projects of $134,390 and operating expense of $351,790. He also submitted a Council Budget Review Schedule with review period from May 17 through City Council Minutes Monday, May 17, 1982 - 12:10 p.m. Page 2 June 22, starting with a field trip for the capital improvements projects and study sessions for individual departmental budgets. Mayor Billig requested Councilmembers give their schedules for the coming month to Mr. Lanspery so that he can set.dates for budget review. 1:35 P.M. City Council adjourned to closed session. 2:00 P.M. City Council reconvened, Councilmember Griffin absent. There being no further business to come before the City Council, Mayor ' Billig adjourned the meeting at 2:00 P.M. Plnela Voges, Cit Clerk APPROVED BY COUNCIL: 6/1/82 M I N U T E S REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, MAY 18, 1982 - 7:00 P.M. COUNCIL CHAMBERS, CITY HALL, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA PLEDGE OF ALLEGIANCE ROLL CALL Councilmembers Present: GlennaDeane Dovey, Ron Dunin, Robert Griffin, Allen Settle and Mayor Melanie C. Billig Absent: None City Staff Present: Paul Lanspery, Administrative Officer; George Thacher, City Attorney; Pamela Voges, City Clerk; Toby Ross, Community Development Director; Wayne Peterson, City Engineer; Ken Bruce, Senior Planner; Mike Dolder, Fire Chief; Dave Romero, Public Services Director; Terry Sanville, Senior Planner; Robert Carrasco, Police Sergeant; Ann McKibbin, Personnel Director; Rudy Muravez, Finance Director C O N S E N T C A L E N D A R I - C 1 CLAIMS AGAINST THE C ITY On motion of Councilman Settle, seconded by Councilman Dunin, claims against the city for the month of May 1982 be approved and ordered paid subject to the approval of the City Administrative Officer. Motion carried, all ayes.