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05/18/1982City Council Minutes Tuesday, May 18, 1982 - 7:00 p.m. Page 2 C -2 COUNCIL MINUTES On motion of Councilman Settle, seconded by Councilman Dunin, the following minutes be approved as amended: Tuesday, April 13, 1982, 7:00 p.m.; Monday, April 19, 1982, 12:10 p.m.; Monday, May 3, 1982, 3:30 p.m.; Wednesday, May 5, 1982, 3:00 p.m. Motion carried, all ayes. C -3 CLAIM AGAINST THE CITY - LARRY SMITH, D.D.S. On motion of Councilman Settle; seconded by Councilman Dunin, claim against the city by Larry Smith in the amount of $90 for property damage to office by Police Department allegedly spilling ink on carpet be denied. Motion carried, all ayes. C -4 AMENDMENTS TO CONSTRUCTION STANDARDS On motion of Councilman Settle, seconded by Councilman Dunin, the following ordinance was introduced: Ordinance No. 926 (1982 series),an ordinance of the City Council amending section 8100 of the San Luis Obispo Municipal Code to adopt the National Electric Code and Uniform Mechanic Code. Introduced and passed to print on the following roll call vote: AYES: Councilmembers Settle, Dunin, Dovey, Griffin and Mayor Billig NOES: None ABSENT: None C -5 $25,000 QUARTERLY FUNDING PROGRAM On motion of-Councilman Settle, seconded by Councilman Dunin, to approve the priority list for fourth quarter of 1981 -82 fiscal year and authorize staff to prepare an agreement for "Islay Apartment" water line. Motion carried, all ayes. C -6 TENT PERMIT - CIRCUS VARGAS On motion of Councilman Settle, seconded by Councilman Dunin, request by Circus Vargas for tent permit approval for circus being held at Madonna Plaza on May 26 and 27 be approved as recommended by staff. Motion carried, all ayes. C -7 AGREEMENT WITH STATE - LOS OSOS VALLEY ROAD EXTENSION OVER SAN LUIS CREEK On motion of Councilman Settle, seconded by Councilman Dunin, the following resolution was introduced: Resolution No. 4821 (1982 series), a resolution of the Council of the City of San Luis Obispo approving a supplemental agreement with the State for preparation of plans and specifications and environmental documents for Los Osos Valley Road /High- way 101 /San Luis Creek Project. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dunin, Dovey, Griffin and Mayor Billig ' NOES: None ABSENT: None C -8 CITY GRANT REQUEST FOR CHAMBER OF COMMERCE REMODELING Council considered a recommendation by the Promotional Coordinating Committee to approve a $6,000 non - refundable grant to the Chamber of Commerce for remodeling of office facilities. On motion of Councilman Settle, seconded by Councilman Dunin, to direct the City Attorney to investigate the appropriateness of allocating City funds for this type City Council Minutes Tuesday, May 18, 1982 - 7:00 p.m. Page 3 of expenditure with report back to the City Council at the June 15, 1982 Council Meeting. Motion carried, all ayes. C -9 CONDOMINIUM CONVERSION On motion of Councilman Settle, seconded by Councilman Dunin, the following resolution was introduced: Resolution No. 4822 (1982 series), a resolution of the Council of the City of San Luis Obispo denying the request by Joseph Lindsey to convert seven apartment units at 1120 Leff . Street to residential condominium units (continued from 5/4/82). Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dunin, Dovey, Griffin and Mayor Billig NOES: None ABSENT: None C -10 REPORT ON BIDS RECEIVED FOR WATERLINE IMPROVEMENTS FOR MILL STREET,CHORRO TO MORRO, MORRO TO SANTA ROSA, GROVE TO GRAND AND OSOS STREET. PEACH TO MONTEREY Council considered report on bids received for "Waterline Improvement Project" city plan Nos. E -43, F -31, E -44 and E -52; bid estimates $22;378, $31,640, $30,301 and $45,074, respectively, without contingencies; bids opened May 7, 1982, at 10:00 a.m. On motion of Councilman Settle, seconded by Councilman Dunin, the following resolution was introduced: Resolution No. 4823 (1982 series), a resolution of the Council of the City of San Luis Obispo awarding the low bids to Fred Julien and Associates in the amounts of $21,303.36 for E -43; $23,.370.20 for f -31; $28,122.78 for E -44; and $45,563.87 for E -52. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dunin, Dovey, Griffin and Mayor Billig NOES:' None ABSENT: None C -11 APPOINTMENT TO MASS TRANSPORTATION COMMITTEE On motion of Councilman Settle, seconded by Councilman.Dunin, to approve the appointment of Rose Honerkamp to the Mass transportation Committee to fill recent vacancy of Rose Barger. Motion carried, all ayes. C -12 REPORT ON BIDS - WEED ABATEMENT CONTRACT WITH FIRE DEPARTMENT On motion of Councilman Settle, seconded by Councilman Dunin, to reject all bids received for "Weed Abatement Contract" with the Fire Department and authorize staff to readvertise and negotiate contract with the lowest bidder. Motion carried, all ayes. C -13 CORRECTIONAL FACILITIES IN SAN LUIS OBISPO COUNTY On motion of Councilman Settle, seconded by Councilman Dunin, the following resolution was introduced: Resolution No. 4824 (1982 series), a resolution of the Council of the City of San Luis Obispo opposing any additional State or Federal correctional facilities at Camp Roberts or in San Luis Obispo County with amendments as submitted by Councilmembers. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dunin, Dovey, Griffin and Mayor Billig NOES: None ABSENT: None City Council Minutes Tuesday, May 18, 1982 - 7:00 p.m. Page 4 A. Presentation by Mayor Billig to John Coombe, Assistant District Clerk, and to the District Council of Murray Bridge, Australia, for providing an opportunity to meet and exchange civic concepts. P U B L I C H E A R I N G S 1. SEWER FARM GRAZING LEASE AUCTION Public auction on lease of approximately 41.96 acres of grazing land at the city's sewer farm located at Prado Road and Highway 101. Mayor Billig opened the auction at minimum bid of $9 per acre. Bob Simonin bid $5 per acre and subsequently raised that bid to $7 per acre providing he not be required to eradicate the weeds the first year or the city furnish the necessary chemicals. No other bids were received. After discussion, and upon general consensus, Council directed staff to negotiate with the low bidder Bob Simonin, to resolve the issue of weed eradication the first year accepting the $7 per acre bid offer and come back with revised lease. 2. SAN LUIS MOUNTAIN GRAZING LEASE AUCTION Public auction on lease of approximately 43 acres of grazing land on San Luis Mountain. Mayor Billig opened the auction with a minimum bid of $2 per acre. Charles French offered $.50 per acre. After discussion, it was moved by Mayor Billig, seconded by Councilman ' Griffin, to direct staff to readvertise and bring back a minimum bid cost analysis. Staff was also directed to notify prospective bidders. 3. TIME EXTENSION FOR TRACT 896 Council held a public hearing to consider a Planning Commission recommen- dation for a 12 -month time extension to submit the final map for Tract 896 creating a 102 -unit residential condominium; located at 251 Margarita Avenue; R -2 -S zone; R.D.I. Corporation, subdivider. Ken Bruce, Senior Planner, reviewed Council Agenda Report (see file no.410 -896) and stated the Planning Commission voted 6 -1 for Council approval of a 12 -month time extension for Tract 896 subject to all findings and conditions of previous tentative map approval. Mayor Billig declared the public hearing open. Tom Priest, subdivider's representative, spoke in support of the time extension. Mayor Billig declared the public hearing closed. On motion of Councilman Settle, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4825 (1982 series), a resolution of the Council of the City of San Luis Obispo granting a twelve month time extension for Tract 896. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dovey, Dunin, Griffin and Mayor Billig NOES: None ABSENT: None City Council Minutes Tuesday, May 18, 1982 - 7:00 p.m. Page 5 4. TENTATIVE MAP APPROVAL FOR MINOR SUBDIVISION 82 -64 Council held a public hearing to consider a Planning Commission recom- mendation to grant tentative map approval for minor subdivision No. 82 -64 to combine 2 lots into 1 lot; located at 1185 Islay Street; R -3 zone; Housing Authority of San Luis Obispo, subdivider. Ken Bruce, Senior Planner, reviewed Council Agenda Report see file (430- 82 -64) and stated the Planning Commission on a 7 -0 vote recommended Council approval subject to findings and conditions listed in the resolution. The Commission also recommended that when the Council considered the final map that the subdivision agreement.allow a minimum of 18 months to install the subdivision improvements and allow bonding to guarantee installation of subdivision improvements. Councilman Dunin was concerned that the culvert area would be left open. He felt this was not consistent with other tentative map approvals and that the City should make a determination one way or the other that the creek be left open or covered but be consistent for all subdivisions. Mayor Billig declared the public hearing open. Rich Chubon, Director of the Housing Authority, stated the Housing Authority accepted all conditions as recommended by the Planning Commis- sion. He had requested 18 months for installation of subdivision improvements, and bonding to guarantee installation of the subdivision improvements because he felt a great deal of money would be realized in savings for both demolition and construction costs if they could be done at the same time. It would also simplify the requirement if the contrac- tor could submit a performance bond. Councilman Dunin, questioned that if the creek were to remain open, would the Housing Authority be responsible for maintenance of it. Rich Chubon stated the Housing Authority maintained the creek across the way with a similar Housing Authority development. He stated the creek is normally cleaned out once a year prior to the rainy weather. It didn't require extensive maintenance as it was already landscaped. Michael Barrett, 1201 Leff Street, and a neighbor adjacent to the . . project, felt that the creek should be left open. The Housing Authority had always done an exceptional job in keeping the creek clean. His primary concern was that if the Fire Department burned the building down, it may result in a loss of much of the landscaping. Rich Chubon stated that the trees would be carefully protected and the Housing Authority would be watching the Fire Department very carefully. Mayor Billig declared the public hearing closed. Councilman Griffin was concerned with ongoing maintenance of the creek and whose responsibility it would be in the event the Housing Authority did not maintain it properly. Mayor Billig suggested some revised wording to conditions. After brief discussion, it was moved by .Councilman Settle, seconded by Councilwoman Dovey, to introduce the following resolution Resolution No. 4826 (1982 series), a resolution of the Council of the City of San Luis Obispo granting approval of the tentative map for minor subdivision 82 -64 with the following revisions: Conditions 3 and 4 be put in reversed order and Condition 4 be reworded to read "Subdivider shall have an ongoing responsibility for cleaning and maintaining the on -site creek channel to the satisfaction of the Public Services Department staff, otherwise the City shall clear and maintain it and assess the property owner for cost." Passed and adopted on the following roll call vote: City Council Minutes Tuesday, May 18, 1982 - 7:00 p.m. Page 6 AYES: Councilmembers Settle, Dovey, Dunin, Griffin and Mayor Billig NOES: None ABSENT: None 5. DOWNTOWN HOUSING REHABILITATION LOAN PROGRAM Council held a public hearing to consider adoption of relocation guide- lines to carry out part of the Downtown Housing Rehabilitation Loan Program. Terry Sanville, Senior Planner, reviewed the Council Agenda Report (File 427) with recommendation that the Council adopt the resolution approving the guidelines as recommended by the Block Grant Loan Committee. Mayor Billig declared the public hearing open. Richard Kreshfield, in answer to Councilwoman Dovey's question in regard to housing relocation prospects for tenants being required to move, stated that all tenants would receive a list of at least three other places with comparable living conditions. They would also have the option of moving back into the housing units after they were remodeled. Councilman Dunin was also concerned that the $15,000 earmarked in contingencies for relocation purposes would not be sufficient for the 17 residents. Rich Chubon explained that for those tenants successfully relocated expenses would not be coming from the $15,000. They would expect to successfully relocate at least half of the residents and so he felt there would be no problem staying within the $15,000 earmarked. Mayor Billig declared the public hearing closed. On motion of Councilwoman Dovey, seconded by Councilman Settle, the following resolution was introduced: Resolution No.4827 (1982 series), a resolution of the Council of the City of San Luis Obispo adopting relocation guidelines as part of the City's Block Grant Program. Passed and adopted on the following roll call vote: AYES: Councilmembers Dovey, Settle, Griffin and Mayor Billig NOES: Councilman Dunin ABSENT: None 6. CONTRACT WITH RALPH ANDERSON AND ASSOCIATES Council considered a resolution for an organization and management study of the Public Services Department. Paul Lanspery, Administrative Officer, briefly reviewed the proposed study and:stated that the Public Services Director concurred with the need for and timing of this study. Total contract costs were limited to $15,000 and as they were not budgeted in the 1981 -82 financial plan,:a budget resolution in the amount of $15,000 would also be required. The Public Services Department represents about one third.of the total city staff and is responsible for delivery of broad and varied public services. In particular, the Water Planning function and Transit Managment opera- tions were growing areas of responsibility and need. New staff positions and resources have been requested for these and other department service activities. After brief discussion, it was moved by Councilwoman Dovey, seconded by Councilman Settle, the following resolution was introduced: Resolution No.4828 (1982 series), a resolution of the Council of the City of San Luis Obispo approving an agreement between the City and Ralph Anderson City Council Minutes Tuesday, May 18, 1982 - 7:00 p.m. Page 7 and Associates for an organization and management study of.the City's Public Services Department. Passed and adopted on the following roll call vote: AYES: Councilmembers Dovey, Settle, Dunin, Griffin and Mayor Billig NOES: None ABSENT: None On motion of Councilwoman Dovey, seconded by Councilman Settle, the following resolution was introduced: Resolution No.4822 (1982 series);a resolution of the Council of the City of San Luis Obispo increasing. the 1981 -82 General Fund, Water Fund and Sewer Fund appropriation in the amount of $15,000 to provide for a contract organization and management study of the Public Services Department. Passed and adopted on the following roll call vote: AYES: Councilmembers Dovey, Settle, Dunin, Griffin and Mayor Billig NOES: None ABSENT: None 7. CAR /VAN POOL PLAN Council considered a car /van pool plan prepared by the Ridesharing Program of the County Engineer's Office. Wayne Peterson, City Engineer, reviewed the Agenda Report (File No. 556) which would be to request Council approve the plan and direct staff to: 1) allow the County Ridesharing.Coordinator to issue.car pool permits; 2) begin the program by setting a public hearing for consideration for installing parking meters on the east side of the 700 block of Osos Street; 1000 block of Mill Street; 1100 block of Palm Street, Higuera and Marsh Streets; and the 500 block of Higuera and Marsh Streets; and 3) schedule an evaluation of the program at six month intervals. Any car pool (3 or more persons) would be allowed to park free in parking lots 1 and 4 on a space available basis. Eileen Mackin, Regional Ridesharing Manager with the County Engineering Department, reviewed the program and explained that because it was so inexpensive to park downtown all day, there was not the turnover of an additional 8 to 10 cars that would otherwise utilize the spaces. Installation of parking meters in these blocks should encourage car pooling as workers would have to park quite a ways from the downtown area if they wished to park all day. People.needed this type of incen- tive in order to change their old ways. Councilman Settle questioned whether.the B.I.A. was supportive of the plan. It was his impression they were not. Upon question by Councilman Dunin regarding issuance of permits, Ms. Mackin stated that car poolers, upon.submission of proper application for three or more people and verification by the County, would be issued a permit for display in the car window so as not to have to feed-the meter. Councilman Dunin was also concerned what would happen to the plan if the State grant for Ms. Mackin expired and was not picked up by the County. Ms. Mackin explained that one provision for the six month review would give sufficient time for her to be aware if her contract would not be renewed and the program could be dropped if not feasible. 1 City Council Minutes Tuesday, May 18, 1982 - 7:00 p.m. Page 8 Councilman Griffin felt that the plan should at least address the transition period should the program have to continue without the County's staff member. Councilman Dunin suggested that the Promotional Coordinating Committee and the Chamber of Commerce be directed to work with staff and the County on the promotion and advertising of•this program. Ms. Mackin stated she would welcome any additional help by the Promo- tional Coordinating Committee. Councilman Settle stated he could support the plan;..however; he could not tie the plan with installation of parking meters without knowing how the public would react to this. He was not supportive of higher parking meter fees and driving people out of the downtown area. He felt that clarification also needed to be made,if the program were to be cut,what the city's role would be. The City might be forced to use municipal funds for continued funding. Councilwoman Dovey stated she could support the plan but did not wish to tie the parking meter installations with it. She submitted various word changes to the plan. Councilman Dunin stated he could support the plan knowing that it would be reviewed in six months and additional changes could be made at that time. After brief discussion it was moved by Councilman Dunin, seconded by Councilman Griffin, to approve the plan as recommended to allow County Ridesharing conditions, issue car pool permits with program to be re- evaluated in six.month intervals and to install parking meters at the locations listed in the staff report. Motion carried on the following roll call vote: AYES: Councilmembers Dunin, Griffin and Mayor Billig NOES: Councilmembers Dovey and Settle ABSENT: None On motion of Councilman Dunin, seconded by Councilman Griffin, to direct staff to set public hearing regarding the installation of additional parking meters. Motion carried on the following roll call vote: AYES: Councilmembers Dunin, Griffin and Mayor Billig NOES: Councilmembers Dovey and Settle ABSENT: None C O M M U N I C A T I O N S A. OCS DRILLING OFFSHORE MORATORIUM After brief discussion, staff was directed to draft a resolution support- ing a moratorium on the question of offshore drilling of sensitive areas of the Central and Northern Coast. B. OCS OFFSHORE DRILLING After brief discussion, City Attorney was directed to investigate the status of the State lawsuit on offshore drilling and, provided it would not cause City liability, write letter supporting the City's participa- tion in joining the suit (4 -1). City Council Minutes Tuesday, May 18, 1982 - 7:00 p.m. Page 9 C. COAST GUARD REORGANIZATION - HAZARDOUS MATERIALS After brief discussion, Mayor was authorized to write a letter expressing the City's concern about the shift to the San Francisco office of local Coast Guard control related to pollution incidents, vessels carrying hazardous cargo, vessel boardings, inspections and emergency coordination (5 -0). 9:25 P.M. Mayor Billig declared a recess.. 9:35 P.M. City Council reconvened in closed session to discuss personnel matters. 11:55 P.M. City Council reconvened in regular session, all Councilmembers present. There being no further business to come before the City Council, Mayor Billig adjourned the meeting at midnight to Wednesday, May 26, 1982 at 3:30 p.m. for Capital Improvement Program Field Trip. Pamela Voges, C t .Clerk V APPROVED BY COUNCIL: 6/15/82 M I N U T E S ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO WEDNESDAY, MAY 26, 1982 - 3:30 P.M. COUNCIL HEARING ROOM, CITY HALL, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA STUDY SESSION ROLL CALL Councilmembers Present: GlennaDeane Dovey, Ron Dunin, Robert Griffin and Mayor Melanie C. Billig Absent: Allen Settle City Staff Present: Paul Lanspery, Administrative Officer; Pamela Voges, City Clerk; Wayne Peterson, City Engineer; Geoff Grote, Administrative Assistant; Dave Romero, Public Services Director; Jim Stockton, Recreation Director 1. AMENDED GRAZING LEASE - SEWER FARM Council considered a resolution amending the revised lease agreement with Bob Simonin for lease of approximately 41.96 acres of grazing land at the city's sewer farm located at Prado Road and Highway 101. After brief discussion, it was moved by Councilman Griffin, seconded by Councilwoman Dovey, to introduce the following resolution: Resolution No. 4830 (1982 series),a resolution of the Council of the City of San Luis Obispo approving agreement with Bob Simonin for lease of grazing land at the city's sewer farm at $7 per acre per month fee. Passed and adopted on the following roll call vote: