HomeMy WebLinkAbout06/08/19821
M I N U T E S
ADJOURNED MEETING OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO
TUESDAY, JUNE 8, 1982 - 7:00 P.M.
COUNCIL CHAMBERS, CITY HALL, 990 PALM STREET
SAN LUIS OBISPO, CALIFORNIA
STUDY SESSION
ROLL CALL
Councilmembers
Present: GlennaDeane Dovey, Ron Dunin, Robert Griffin, Allen
Settle and Mayor Melanie C. Billig
Absent: None
City Staff
Present: Paul Lanspery, Administrative Officer; Pamela Voges, City
Clerk; Rudy Muravez, Finance Director; Dave Romero,
Public Services Director; Jim Stockton, Recreation
Director; Geoff Grote, Assistant City Administrative
Officer; Steve Henderson, Human Relations Coordinator;
Lane Wilson, Superintendent of Parks & Maintenance
1. LEISURE, CULTURAL AND SOCIAL SERVICES
Council continued its discussion of the 1982 -83 City budget concerning
leisure, cultural and social services.
A. Human Relations Commission - Requested Budget $3,090.
Steve Henderson, Human Relations Coordinator,.reviewed the HRC admini-
strative budget including the six major service activities and five
major objectives for 1982 -83. Total request was for $3,090.00. This
was $90.00 over last year's budget. Two significant expenditure changes
were 1) an increase in travel and meeting expense to allow commissioners
to attend seminars and workshops, and 2) for an increased salary from
$400.00 to $600.00 per month for their recording secretary. After
lengthy discussion, and upon general consensus, Council gave conceptual
approval to the requested amount of $3,090.00 with the following amend-
ments:
Major Service Activities
1. To be given more definitive language, specifically with regard to
the words presently.used, "advocacy and viable force ".
3. "Mediation services to groups and individuals needing rights
information and catalyst -style cooperation."
S. Reworded to read, "Provide upon recommendation by the City Council
funds to the public and non - profit agencies who are attempting
to meet unmet needs within the City of San Luis Obispo."
6. "Develop and revise a more.comprehensive Request for Proposal
process to better meet the needs of agencies requesting funds."
Major 1982 -82 Objectives
1. Revised, "Review and evaluate J¢¢Oof proposals from public and
non - profit agencies seeking to provide for unmet needs.within.the
City of San Luis Obispo." - ifgU000 ij0i�W fit $128,000. $tivilf
City Council Minutes
Tuesday, June 8, 1982 - 7:00 p.m.
Page 2
$00,000 to 000 ido dod -OWU Vt ioi IAW� viii MI Mo� dooio.
2. Revised, "Conduct up blic workshops and seminars on tenant /landlord
situations; discrimination, and other pertinent issues affecting
city residents."
4. Revised, "Conduct training for commission members on..."
5. 5 deleted, new 5 added 'Wilof Ivi 01 Ux"ifW OW of fU 990
fWWYto , "Address the 5 most severe indicators of unmet needs: 1)
housing opportunities; 2) cooperation and coordination of Human need
agencies; 3) human awareness and advocacy; 4) improved information
on individual rights; and 5) resource development and management."
(5 -0)
Significant expenditure changes
Previous increases deleted. Now reads "None."
2. HUMAN RELATIONS PROGRAM - Requested $115,160.
Steve Henderson, Human Relations Coordinator, reviewed the 5 major
service activities and 6 objectives for the Human Relations Program with
a requested budget of $115,160.
Council discussed Grants -in -Aid - Requested amount $60,000.
Steve Henderson explained that they received requests for over $120,000,
so they have requested an additional $16,000 this year for Grants -in -Aid.
Councilman Settle stated he could support the request.
Councilman Griffin was supportive of the request but only so long as it
did not raise the expectations of the recipients since, regardless of
HRC recommendations, the Council would still be reviewing each of these
requests on an individual basis.
Councilman Dunin felt that the grants should be given first to those
organizations trying to survive on their own but were unable to do so.
He felt special consideration should be given to those looking for "seed
money ". He did not wish to encourage organizations trying to compete
with the HRC in their performance or duplication of efforts with the
city's assistence except specific cases. He suggested leaving $44,000,
the same as requested for last year,with some additional left in the
contingency account in the event a request were submitted during the
remainder of the year. He suggested leaving Grants -in -Aid of $50,000
with $10,000 in a contingency account.
Councilwoman Dovey felt two important areas were: 1) the continuing
support of some organizations; and 2) other support for "seed money ".
She would not be supportive of leaving funds in a contingency account.
Paul Lanspery, Administrative Officer, suggested that if an organization
were to come in during the remainder of the year with an exceptional
request, they could be treated as any other department and be given con-
sideration for the Venture Capital contingency fund that the other
departments would be competing for.
Councilman Dunin stated that the HRC should not be treated as a depart-
ment. They were an advisory body only and they were only given staff as
they are faced with a great responsibility for the citizens. The
contingency account set aside for the venture capital contingency was
for departments only for innovative ideas but was not to be included for
advisory bodies.
Mayor Billig was concerned with the increase of agencies now applying
for funds. She felt the State and County were no longer supportive of
many of these organizations but it should not be the sole responsibility
1
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City Council Minutes
Tuesday, June 8, 1982 - 7:00 p.m.
Page 3
of the City either. She would support taking care of those groups that
were already providing a service in the community and with a proven
recorded service. She does not encourage a lot of " "seed money" because
it often encourages duplication of progress. She would rather see the
HRC provide a service to help those agencies better able to help them-
selves in the area of fundraising. She did not like the idea of leaving
contingencies. She would be supportive of the $50;000.
After brief discussion, and upon general consensus, Council approved the
HRC budget in the amount of $105,160 with $50,000 being allocated for
Grants -in -Aid. -
Other changes made to the Major Service Activities:
1. Deletion of any reference to numbers and dollar amounts.
3. To read, "The HRC staff �440¢JfOO 01 vogilf Of represents the City
Council on a coordinated basis, the Human Relations Commission and
the City Administrative Officer on issues, such as housing
discrimination, legislation, education and areas of social concern
to the citizens of San Luis Obispo."
Major 1982 -83 Objectives
1. "Absorb, with existing staff, an expected increase in need for
services to 1$00 �Wg -U clients and 11,000 phone calls." (5 -0)
3. Deleted.
8:20 p.m. Councilman Settle left the meeting.
B. Community Promotion
' 1. Promotional Coordinating Committee - Requested $740.
Pam Voges, City Clerk, then presented the activities and objectives for
the Promotional Coordinating Committee Administrative budget in the
amount of $740.
8:30 p.m. Mayor Billig declared a recess. 8:40 p.m. City Council
reconvened, Councilman Settle absent.
Councilman Griffin felt that some of the service activities and object-
ives were duplications of the Community Promotion budget and would
suggest more specificity be inserted with the major objectives, such as,
the committee working on their by -laws.
Councilman Dunin agreed and would like to see the objectives more
clearly defined.
Mayor Billig agreed with Councilmembers Dunin and Griffin. She also
suggested that under the program description No. 1 (c), "Being alert to
industrial development provided such development would be non - polluting
and compatible with the environment." should be deleted as this was no
longer a function of the committee. Item No.l(b) revised to read:
"Development of the city's potential as an attractive tourist and
cultural center; and ". Item No. 2 under Program Description, revised as
follows <`Hear proposals from all groups seeking promotional funds."
Delete the-rest of the-paragraph regarding "seed money ". She would like
to-see the City be more-supportive of on -going groups and suggested
making line items for the following organizations: Mozart, La Fiesta,
Youth Symphony, Symphony Band, SLO Art Association and County Band.
With the understanding that the budgets of these organizations would
still be reviewed annually by the PCC before..budget and a report given
to City Council but that the organizations wouldn't be required to go
through the entire application process each year.
City Council Minutes
Tuesday, June 8, 1982 - 7:00 p.m.
Page 4
Paul Lanspery, Administrative Officer, suggested that many of these type
of changes could be incorporated in the policy statement rather than be
addressed in the objectives and narrative area.
Mayor Billig also suggested a strong statement be added that the commit-
tees function is to promote tourism to help support the.City's overall
economy.
Mayor Billig suggested two additional Major Objectives: 4. Evaluate
seed money vs. on -going line items, and 5. Develop five year plan for
on -going types.
Jim Chaney, Promotional Coordinating Committee Chairman, adamantly
opposed the suggestion by Council that this be re- submitted to the PCC
to be reworded. He explained that the Committee members did not have
this kind of time, Council was being too demanding and if this were to
persist, he would resign from the committee.
Councilman Dunin assured him that he was not unsupportive of the commit-
tee but rather he would like to see the committee become more involved
rather than being looked at as just,a disbursement committee for Grants-
in-Aid. Councilman Dunin was a previous chairman of the PCC; and he
felt it was a terrific committee, although times have changed and the
function of the committee has taken on other responsibilities, especially
as the Chamber of Commerce has taken over many of the initial services
that the committee once.did.
Mayor Billig also assured Mr. Chaney that the Council wants to see the
PCC become more active and more dynamic. The Council is trying to give
direction by using the budget as a planning tool and document.and would
hope that the committee would not construe that as being a reflection
against the committee, it is to help them understand where the Council
would like to see them go in the future. -
After considerable discussion, and upon general consensus, Council
referred the Community Promotional budget, including the Administrative
and the Budget Policy to Council liaisons Griffin and Dunin and the
Administrative Officer to review and make recommendation for amendments
to this budget text. (4 -0)
Parks and Recreation
1. Commissions and Committees - Requested Budget $1,650.
Jim Stockton, Recreation Director, reviewed 1) the activity and 2)
objectives for the Recreation Commission, requesting a budget amount of
$1,650.
After brief discussion, and upon general consensus, Council approved
budget as submitted. (4 -0)
2. Recreation Facilities - Requested Budget $569,050.
Dave Romero, Public Services Director, reviewed the Recreation Facili-
ties budget with a requested amount.of $565,750. He explained that
since the budget had been.submitted an additional item had come to light
regarding the softball field maintenance program-and he would request an
additional $3,300 for this budget to cover costs of lighting ($2100), and
the hiring of a part time temporary employee during the softball season.
He thought that the program would more than pay,for itself and it would
estimate revenues in the neighborhood of $5,400.
After brief discussion, and upon general consensus, Council increase the
Recreations Facilities budget by $3,300 for a total of $569,050 with
revision to objective 4 "Implement the weed harvesting policy at Laguna
Lake as established in the Laguna Lake Management Plan." and add
City Council Minutes
Tuesday, June 8, 1982 - 7:00 p.m.
Page 5
Significant Expenditure No. 4. "Revenue increase of $5400 from rental
and use fees." (4 -0 -1)
3: Recreation Programs — Requested Budget $460,620.
Jim Stockton, Recreation Director, reviewed
budget in the amount of $460,620.
In general discussion, the Council said tha
of the present recreation program and would
to have the special recreational activities
Recreation Director was commended for doing
volunteers.
the Recreation Program
t they were very supportive
emphasize continued efforts
self - supporting. The
a tremendous job with
Mayor Billig agreed that the recreational program was a successful one
but would caution that any trips or events should not compete against
private industry. She felt that the volunteer work had been a real
model for other cities to emulate, good progress had been made on the
fee policy which the Council would look at again more closely next year.
She also encouraged that where possible (in the City's newsletter or
other publications) the bus schedule be included along with information
concerning use of bus system to get to recreation areas.
After brief discussion, and upon general consensus, the requested budget
for $460,620 was given conceptual approval, with No. 3 under Major
Objectives the first word revised to the word "Re- evaluate" deleting
complete. (4 -0 -1)
4. Municipal Swimming Pool - Facility Maintenance - Requested Budget
$49,460.
Dave Romero reviewed the Service Activities and Objectives and recom-
mended budget request in the amount of.$49,460.
Council expressed appreciation for the work by the employee primarily
responsible for the maintenance of the pool.
After brief discussion, and upon general consensus, conceptual approval
was given to the requested budget amount of $49,460 as submitted. All
Significant Expenditures reflecting overhead charges such as insurance
and capital replacement costs noted. (4 -0 -1)
5.. Municipal Swimming.'Pool - Operation and Maintenance'_- Requested
.-Budget $99,520.
Jim Stockton reviewed the major Service Activities and Objectives and
requested budget of $99,520.
Mayor Billig expressed appreciation to Mr. Stockton for having filed for
the grant and his willingness to serve the City so many times above and
beyond the call of duty.
After brief discussion, and upon general consensus, conceptual approval
given to the Operation and Administration of the municipal swimming pool
in the amount of $99,520 with addition under major objectives, No. 4.
"Review fee Policy for next year." (4 -0 -1)
6. Municipal.Golf Course - Facility Maintenance - Requested Budget
t $86,730.
Dave Romero, Public Services Director, reviewed the major Service
Activities and Objectives for facility maintenance at the golf course,
budget amount $86,730.
After brief discussion, and upon general consensus, conceptual approval
was given for the $86,730 and with addition, No. 5 statement reflecting
fees and charges under objectives. (4 -0 -1)
City Council Minutes
Tuesday, June 8, 1982 - 7:00 p.m.
Page 6
7. Municipal Golf Course - Operation and Maintenance - Requested Budget
$14,730.
Jim Stockton, Recreation Director, reviewed the major Service Activities
and Objectives for the golf course, budget request $14,730.
After brief discussion, and upon general consensus, Council gave concep-
tual approval for budget request of $14,730 adding Objective No. 2,
"evaluate fees and charges for next year." (4 -0 -1)
8. Library - Facility Maintenance - Requested Budget $70,110.
Dave Romero reviewed Facility Maintenance for the City-County-Library,
budget request $70,110.
After brief discussion, and upon general consensus, Council gave concep-
tual approval for $70,110. (4 -0 -1)
There being no further business to come before the City Council, Mayor
Billig adjourned the meeting at 10:40 p.m. to Wednesday, June 9, 1982;
7:00 p.m.
.v
ame a Voges, Cit4lClerk
APPROVED BY COUNCIL: 7/6/82
M I N U T E S
ADJOURNED MEETING OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO
WEDNESDAY, JUNE 9, 1982 - 4:00 P.M.
COUNCIL HEARING ROOM, CITY HALL, 990 PALM STREET
SAN LUIS OBISPO, CALIFORNIA
TUDY SESSION
ROLL CALL
Councilmembers
Present: GlennaDeane Dovey, Ron Dunin, Robert Griffin, Allen
Settle and Mayor Melanie C. Billig
Absent: None
City Staff
Present: Paul Lanspery, Administrative Officer; Pamela Voges, City
Clerk; Toby Ross, Community Development Director; Wayne
Peterson, City Engineer; Rudy Muravez, Finance Director;
Geoff Grote, Assistant Administrative Officer; Dave
Romero, Public Services Director
1. CONTINUATION OF THE 1982 -1983 PROPOSED BUDGET - COMMUNITY
DEVELOPMENT
A. Planning Commission - Requested Budget $10,040
Toby Ross, Community Development Director, submitted a memorandum (file
no. 233) with his observations and recommendations for the Community