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06/09/1982City Council Minutes Wednesday, June 9, 1982 - 4:00 p.m. Page 2 Development Budget. This was in addition to that which the Council had already received and had been prepared by the Interim Community Develop- ment Director, Geoff Grote. He was recommending approval for $8,640 with the amendment that $1,400 for legal advertising be transferred to the Clerk's Office to conform to recent Council direction and prelim- inary approval of the notification and advertising policy for the' Clerk's Office. City Council briefly discussed Planning Commissioners pay of $10 per month for meeting attendance. After brief discussion, and upon general consensus, Council gave concep- tual approval to the Planning Commission Budget in the amount of $8,640, adding Item 3 under Major Service Activities, "Recommending the implemen- tation of City Council policy as well as those mandated by the State and Federal authorities," under Major Objectives, Item 1 last sentence to read, "Finally, all commissioners 0111 should attend local workshops conducted by consulting firms," and deleting #3 under Significant Expenditures. (5 -0). B. Planning 1. Advanced Planning - Budget Request $141,610 Toby Ross reviewed the Service Activities and submitted five objectives that he felt were of more priority than those listed in the budget: 1) Hillside Planning Project; 2) Historic Survey; 3) Airport Area Specific Plan; 4) Housing Element Amendment; and 5) Special Projects. Councilman Dunin was concerned that the department make a greater effort at reducing the number of employees, certainly not adding any more to this department. He was also concerned that the Water Service Plan be listed as a high priority. ' Paul Lanspery, Administrative Officer, explained that with the Public Services Department re- evaluation through the management study a scope of work concerning the Water Plan could be available as early as January. After brief discussion, and upon general consensus, budget request for $141,610 was approved with Major Objectives.reworded as follows: 1) Hillside Planning Program - Phase I to be completed by end of fiscal year; 2) Housing Element Amendments; 3) Historic Building Survey - Consultant to complete; 4) Land Use Element Rewrite; 5) Airport Area Study; 6) Water Service Plan -.work scope to be submitted by January; and 7) Special-Projects (as requested by-Council). (5 -0) 2. Current Planning & Enforcement - Budget Request $290,450 Toby Ross reviewed the Service Activities and Objectives. Council was supportive of his revised list including Sign Ordinance Enforcement. Council discussed the definition of "acceleration" of the Sign Ordinance Enforcement and agreed that staff concentrate and address the proliferation of signs on utility poles and eyesore areas of town. Upon general consensus, conceptual approval was given to Current Planning and Enforcement Budget of $290,450 with Major Objectives revised to - include an added 3. "More effective sign enforcement.". ' C. Architectural Review Commission - Requested Budget $5,650 Toby Ross reviewed the Two Major Activities and one.Objective. Tom Priest, ARC Member, stated that the Architectural Review Commission had not had an opportunity to review the Major Objectives; but he would suggest adding an additional five objectives that-he would like to see, namely, 1) Downtown Design Guidelines; 2) Sign Enforcement; 3) Impact on City Council Minutes Wednesday, June 9, 1982 - 4:00 p.m. Page 3 the City with the new State Handicap Access laws; 4) Public Service Design (cattle guards, etc.); and 5) Solar Energy. After brief discussion, and upon general consensus, Council gave concep- tual approval to requested budget of $5,650 and directed staff to include, under Major Objectives, additional objectives as outlined by Tom Priest with the exception of Item 4, Public Service Design. (4 -1 -0) D. Construction Engineering - Requested Budget $330,990 Wayne Peterson, City Engineer; submitted a memorandum from Dave Romero and Toby Ross explaining a transfer of certain plan review and related field inspection personnel from Engineering Division to the Building Division. This would necessitate the transfer of one engineer to the Construction Regulation Department effecting the budget by this salary of approximately $20,000. After brief discussion, and upon general consensus, Council approved Construction Engineering budget for the requested amount of approxi- mately $310,990, the difference being the equivalent of transferring one engineer personnel to the Construction Regulation Department. (5 -0) Toby Ross then reviewed the Construction Regulation's budget in the amount of $173,880; He explained that with.the Council's concurrence on personal transfer from the Construction Engineering Budget, this would increase the Regulation portion an additional $20,000. Upon general consensus, $193,880 for the Construction Regulation was approved as modified. (5 -0) F. Business Improvement Area - Requested Budget $55,810 Bob Fuhrman, Vice President for the B.I.A., submitted a handout with details of the B.I.A. budget for 1982 -83 and reviewed the Major Service Activities and Major Objectives. Councilwoman Dovey felt that they were doing a very good job of trying to explain what they were doing and they seemed to have a much better handle on it this.year. Councilman Dunin agreed and felt that a better understanding was.begin- ning to exist between the B.I.A. and the City. He suggested that the B.I.A. emphasize to its members that the parking program was really one of the B.I.A.'s charges when the B.I.A. was..founded so that when the parking program does get a go ahead from the City, the B.I.A. will feel that this is part of their program as well. Councilman Griffin suggested that the Service Activities be given further elaboration and suggested referring this back.to the B.I.A. to come back before final budget hearings. Upon general consensus, Council gave conceptual approval of the B.I.A. budget in the amount of $55,810 but referred their outline to the B.I.A. for rewrite to come back prior to the final budget hearings. (5 -0) G. Housing Authority - Requested Budget $49,197 Rich Chubon, Executive Director for the Housing Authority, then reviewed his memorandum dated May 4, for the Community Development Block Grant Annual Administrative Services budget previously sent to Council. He explained that this budget was for the City's downtown housing rehabili- tation program and expenses based on two assumptions: 1) next year's program activity would center around the completion of the Park Hotel rehabilitation project; and 2) that the City desired the Housing Author- ity to provide relocation assistance and to administer relocation benefit payments related to the Park Hotel project. 1 i 1 City Council Minutes Wednesday, June 9, 1982 - 4:00 p.m. Page 4 Considerable discussion ensued regarding the cost benefit the City derived from the Housing Authority's participation in providing relo- cation assistance related to the Park Hotel project and the amount of the Housing Authority salaries being charged back to the City. After brief discussion, and upon general consensus, Council directed staff to prepare a resolution approving the Housing Authority budget in the requested amount of $49,197. Further, an additional review of the questions raised today be made by Rich Chubon, Toby Ross, Rudy Muravez, Ron Dunin, Paul Lanspery and Mayor Billig. (5 -0) COMMUNICATIONS 1. After brief discussion, the Mayor was directed to write a letter and bring back a resolution supporting a recent communication received from the City of Seaside and its resolution concerning the elimination of the motor vehicle in -lieu tax subvention to local governments. (5 -0) 2. Request by the Human Relations Commission to co- sponsor a civil rights forum was approved. (5 -0) 3. Request by the Citizens' Advisory Committee to co- sponsor.a public forum on CUB (to inform the public regarding utility rate increases) was approved, however, no funding to be appropriated for the forum. 6:45 p.m. Councilman Settle left the meeting. The Council then discussed charges and criteria the Citizens' Advisory Committee would take on as a technical committee under the auspices of the Administrative Officer. 7:15 p.m. there being no further business to come before the City _ Council, Mayor Billig adjourned the meeting to Monday, June 14, 1982,- ' 12:10 p.m. P ela Voges, City 0 lerk APPROVED BY COUNCIL: 6/7/82