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06/17/1982City Council Minutes Thursday, June 17, 1982 - 4:00 p.m. Page 2 Councilman Settle did not feel another ordinance was necessary but rather enforce current regulations. Mayor Billig was also concerned with creek maintenance. She did not feel it was sufficient. She felt proper cleaning of the channel, especially cutting back the willow growth, was important both as a safety factor as well as an aesthetic one. Council discussed what portion was Zone 9 responsibility vs. that of the City's. Councilman Dunin explained that Zone 9's responsibility was not cleaning the creek but rather clearing any obstruction in the creek. 4:40 p.m. Robert Griffin arrived at the meeting. Councilwoman Dovey felt that after an evaluation which could be made by staff as to the additional requirements necessary. for a more active creek clean up program, this budget item might be treated as a separate service program entitled "drainage and waterways." After brief discussion, and upon general consensus, Council approved the requested amount of $609,090 with staff to report back if additional monies would be required for additional creek clean up. Council also added under Major Service Activities, Item 5, "Maintenance of waterways." And under Major Objectives, Item 5 revised to read, "Evaluate current maintenance standards and develop a program." And Item 7 to read, "Increased attention to litter problem: Evaluation and improvement in container placement in parks, near fast food places, shopping centers and in the downtown." The Council also discussed working with the B.I.A. in conjunction with a litter program. Mayor Billig was directed to write a letter to the B.I.A. requesting their cooperation to work with the City, possibly on a matching fund basis, to help clean up the litter, sidewalks scrubber, street sweeping and hours shop owners cleaned in front of their stores in the morning. (5 -0) 2. Street Signs & Painting - Requested Budget $100,790 Dave Romero, Public Services Director, reviewed the requested budget for $100,790. Councilman Griffin suggested transferring a portion of this budget to the previous Streets & Sidewalks Maintenance Budget for additional clean- up work in the creek. After brief discussion, and upon general consensus of the Council, Paul Lanspery, Administrative Officer, was directed to come back with a report on the possibility of moving some of these funds for drainage and waterways, without cutting major services from street signs budget. Upon general consensus, the requested budget for $100,790 was approved as submitted. (5 -0) 3. Street Signals & Lighting - Requested Budget $294,500 Dave Romero reviewed the $294,500 budget. After brief discussion, Council made the following changes. Under Major Service Activities, added Item 2 to include language reflecting additional street lighting throughout the community to provide adequate safety levels. This to be referenced back to the policy statement.as well. And under Major Objectives, revised Item 1 to read, "Consider alterna- tives for accelerating signal maintenance and beginning preventative maintenance program." Item 2, "Upgrade some of the older control units." And Item 3, "Street Lighting" (reference to the policy state- ment). They also requested the program description be expanded to include the relationship the City has with PG &E. After brief discussion, and upon general consensus, Council approved the requested amount of $294,500 as amended. Additionally, Mayor Billig was i 1 City Council Minutes Thursday, June 17, 1982 - 4:00 p.m. Page 3 directed to write letter to PG &E officials regarding current waste and means to conserve energy through reduced street light hours. (5 -0) 4. Management & Budget Policy (street lighting standards) After brief discussion, and upon general consensus, to approve the Management and Budget Policy with an amended statement to reflect that lights not be required in developed subdivisions until the building construction starts. (5 -0) 5. Street Landscaping & Medians - Requested Budget $127,640 Dave Romero briefly reviewed.the two Major Service Activities and two Major Objectives for the Street Landscaping and Medians. Councilman Settle suggested monies be diverted from this budget and transferred for creek flood control. Councilwoman Dovey agreed, stating that safety of the creeks was more important than beautification of the trees. Councilman Dunin suggested that direction be given to the Architectural Review Commission not to require developers to berm quite as extensively as it is extremely costly. After brief discussion, and upon general consensus, to approve the Street Landscaping and Medians in the amount of $127,640 with an added Objective, No. 3. "To work with the student from Cal Poly on a landscape plan for Grand Avenue." Staff to rewrite.Major Objectives to reflect Council's concerns as noted (4 -1, Councilman Settle dissenting). Mayor Billig to urge ARC to limit berming requirements: B. Vehicle Parking 1. Parking Meters and Collection - Requested Budget $65,670 . Dave Romero briefly reviewed the two Activities and three Objectives. After brief discussion, and upon general consensus, to approve the Parking Meters and Collection Budget of $65,670 with the amendment to add Item 2 under Major Objectives to Major Service Activities Item 3. (5 -0) 2. Parking Facilities - Requested Budget $36,730 After brief discussion, and upon general consensus, to approve the requested $36,730 with an amendment under Major Objectives to list an objective. (5 -0) 3. Parking Enforcement - Requested Budget $51,850 After brief discussion, and upon general consensus, budget request of $51,850 was approved with the following amendments: In the program description, the third sentence to read "...to ensure iWWW O jj�vi6j�f U 01¢ JitYlvig ioiOOO iii the availability of parking convenience to the shopping public." Under Major Service Activities, No. 3 to read, "Enforcement of the special residential parking zones adjacent to Cal Poly." And under Major Objectives, No. 1, "Implementa- tion of an inter- agency citation system." (5 -0) 4. Vehicle Parking Debt Service - Requested Budget $28,800 Upon general consensus to give conceptual approval of the requested $28,800. (5 -0) C. Municipal Transit System 1. Management and Budget Policy Transit Revenues City Council Minutes Thursday, June 17, 1982 - 4:00 p.m. Page 4 After brief discussion, the Management and Budget Policy Transit Revenues statement approved as submitted. (5 -0) 2. Vehicle Operations - Requested Budget $401,630 After brief discussion, and upon general consensus, to approve the requested budget of $401,630 with the following changes: Under Major Activities, No. 1, "with" should be "within" and under Major Objectives to add the six objectives from page D81 from the Municipal Transit System Administration Budget. (5 -0) 3. Non - vehicle Maintenance - Requested Budget $4,800 After brief discussion, and upon general consensus, to approve the requested amount as submitted. (5 -0) 4. Administration - Requested Budget $28,720 Upon general consensus, conceptual approval given for the Administration Budget in the amount of $28,720. (5 -0) D. Central Service Yard 1. Vehicle & Equipment Maintenance - Requested Budget $109,180 Dave Romero briefly reviewed the three -Major Service Activities and two Major Objectives. After brief discussion, and upon general consensus, to approve the requested amount of $109,180 with the following changes: Major Service Activities, Item 1, to read "Vehicle preventive maintenance: Periodi- cally inspecting and servicing City vehicles, maintaining service records. Item 2, Vehicle repair: Repairing City vehicles and equip- ment, overhauling engines and transmissions." And under Major Object- ives, No. 1, to read, "Adhere to the following preventive maintenance schedule for 110 City vehicles and heavy equipment items:" No. 2, to read, "Move all operations to new Corporation Yard and set up all new and used equipment and storage." This statement to be revised to reflect "Establishing new facilities, such as ..." Also, under Signi- ficant Expenditure Changes explaining the differences of the increase shown from personnel services. (5 -0) There being no further business to come before the City Council, Mayor Billig adjourned the meeting at 6:22 p.m. to Monday, June 21, at,4:00 p.m. P me a Voges, Cit C erk APPROVED BY COUNCIL: 7/6/82 1