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06/21/1982M I N U T E S ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO MONDAY, JUNE 21, 1982 - 4:00 P.M. COUNCIL HEARING ROOM, CITY HALL, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA STUDY SESSION ROLL CALL Councilmembers Present: GlennaDeane Dovey; Ron Dunin; Robert Griffin and Mayor Melanie C. Billig Absent: Allen Settle City Staff Present: Paul Lanspery, Administrative Officer; Pamela Voges, City Clerk; Rudy Muravez, Finance Director; Mike Dolder, Fire Chief; Geoff Grote, Assistant Administrative Officer; Roger Neuman, Police Chief; Don Englert, Police Captain; Tom Stewart, Technical Services Coordinator; Gary Grant, Lieutenant; Cliff Chelquist, Lieutenant; Burt Topham, Lieutenant; Bill Calloway, Battalion Chief; Erwin Willis, Battalion Chief; Lou Schmutz, Battalion Chief; Steve Henderson, HRC Coordinator A. California Conservation Corps 1 Mayor Billig stated that the California Conservation Corps was inter- ested in working with the City towards the creek cleanup and flood control. B. Noon Concerts in Mission Plaza As a follow -up to Council's action to approve a program for holding of noon concerts in Mission Plaza, Mayor Billig was directed to write a letter to the PCC requesting them to set up a program (from July through October, 1982, and April through July, 1983) including an evaluation summary, to be used for future similar programs by budget 1983. 1. 1982 -1983 BUDGET CONTINUED A. Police 1. Animal Control - Requested Budget $22,000 Roger Neuman briefly reported on the Activities and Objectives under Animal Regulation. After brief discussion, and upon general consensus, Council gave concep- tual approval for $22;000 with wording changes submitted by Councilwoman Dovey to read, Page D106, second to the last sentence, "...in the spay- neuter program for pets of city residents." And Page D107, Major Service Activities, No. 4 to read, "Provide maximum incentive for control of pet over - population through a comprehensive spay- neuter program made available for pets of city residents." (5 -0),:. Councilman Settle arrived at the meeting at 4:15 P.M., in time for the motion. 2. Administrative Services - Requested Budget $220,850 City Council Minutes Monday, June 21, 1982 - 4:00 p.m. Page 2 Roger Neuman briefly reviewed the Activities and Objectives. Councilman Settle stated he would like to have an added objective, No. 5, "To develop and evaluate a cost recovery program for fees and charges." Councilman Griffin also requested that the dollar amounts under Signi- ficant Expenditure Changes, be added to reflect the increases. After brief discussion, and upon general consensus, to give conceptual approval for $220,850 for Administrative Services with changes made by the Councilmembers. (5 -0) 3. Investigation - Requested Budget $287,700 Roger Neuman reviewed the Activities and four Objectives for this service program. Councilwoman Dovey requested that greater emphasis be placed on looking for female investigators in the Police Department. Roger Neuman responded that there is one female volunteer who works approximately 15 hours a week dealing with sex crimes and child abuse. After brief discussion, and upon general consensus, Council gave concep- tual approval to $287,700 for Investigation. (5 -0) 4. Patrol - Requested Budget $1,615,790 Roger Neuman reviewed the Major Service Activities and seven Major Objectives with recommended changes, Item 7 to "Reduce patrol vehicle mileage by 5 %, from 40,872 gallons to 38,828 gallons to conserve fuel consumption." Added Item 8, "Staff participation in disaster prepared- ness." And added Item 9, "Overtime expenditures if additional services are required at Diablo Canyon." 1 Councilman Dunin suggested adding an Item 10 under Major Objectives for increased activity with the bicycle program and if additional monies were required he would be willing to budget them. Upon question, Chief Neuman stated that the SWAT Team had only been used once last year and approximately four times the year before. Councilman Settle asked what the department was doing to make car replacement more economical. Chief Neuman stated that they had looked at lease purchasing but that at this point no dealers were interested. Additionally, money is now being accumulated on an annual basis and they are looking at a purchase maintenance contract. After brief discussion, there was general consensus to approve the Patrol budget in the amount of $1,615,790 with amended Major Objectives adding Numbers 8, 9 and 10. And amending Item 2 to read, "Fully train a SWAT Team." (5 -0) 5. Technical Services - Requested Budget $547,930 Chief Neuman briefly reviewed the Major Service Activities and three Objectives and would request approval of the budget in the amount of ' $547,930. Councilman Dunin suggested adding a fourth Objective, "Explore and report to Council before the next budget year the electronic equipment used between the Fire and Police Departments." Councilman Settle suggested adding Objective No. 5, "Evaluate possibi- lity to work with other outside agencies on shared use of equipment to be more cost effective." City Council Minutes Monday, June 21, 1982 - 4:00 p.m. Page 3 After brief discussion, and upon general consensus, Council gave concep- tual approval to the Technical Services budget of $547,930 with added Objectives 4 and 5. (5 -0) 5:20 P.M. Mayor Billig declared a recess. 5:30 P.M. City Council reconvened, all Councilmembers present. B. Disaster Preparedness 1. Planning & Training - Requested Budget $20,720 Mike Dolder, Fire Chief, briefly reviewed the Major Activities and Objectives. He is hoping to conduct a risk analysis of potential disasters and prioritize the plans development. The program would attempt to simplify and /or modify existing emergency plans. The approach would be to take existing binder format plans (Nuclear, Inci- dent, Hazardous Materials, County /City Peace -time Emergencies, etc.) and convert them to the Incident Command format. Specific disaster prepared - ness plans would be condensed to pamphlet check lists for various position responsibilities which could be easily followed. Councilman Griffin suggested the inclusion of three additional object- ives or activities: 1) "Inventory private and public resources including manpower and equipment "; 2) "Prepare preliminary analysis to determine on -going cost. "; 3) "Initiate program for cross - training other City staff." Councilman Dunin wished to be sure that the Mayor and Council were number 1 of the Command Incident Post and should be cross.- trained as well as the department heads, as they would make any policy decisions in the event of an emergency. 1 Mayor Billig suggested adding Objective "Public education and informa- tion." Councilman Griffin also suggested rewording on Page D104, Program Description, the-last sentence of the.first paragraph to read, "Adequate preparedness consists of fThb three essential elements: plans, JJ4 training and resources." Also, under Significant Expenditure.Changes the first sentence to read, "A An initial 0�4fkk¢ cost of $15,000..." After brief discussion, and upon general consensus, the Planning & Training budget was given conceptual approval in the amount of $20,720. (5 -0) C. Fire 1. Administrative Services - Requested Budget $392,909 Mike Dolder, Fire Chief, reviewed the five Major Activities and seven Major Objectives requesting $392,909 for this budget. He explained there was a Significant Expenditure Change previously left off which was "Telephone communications account increased by $6,000 for 911 system." He was further recommending that the Secretary II position now budgeted in Administrative Services be transferred to the Prevention Budget,in the amount of $14,736. After brief discussion; and upon general consensus, conceptual approval was given to the Administrative Services budget in the amount of $392,909. (5 -0) 2. Emergency Response - Requested Budget $1,345,780 Mike Dolder, Fire Chief, -reviewed the Major Service Activities and the eight-Objectives. He explained the Significant Expenditure Change would be the implementation of an expanded emergency medical service.to provide advance life support systems through an EMT program. This would City Council Minutes Monday, June 21, 1982 - 4:00 p.m. Page 4 allow current EMT I's, after they are trained, to initiate things such as IV's prior to transporting to the hospital.. -He submitted various charts showing the number of medical emergency calls the Fire Department has received since 1972 through 1982, now projecting 970 medical calls per year. Operating equipment would cost $10,882;.training for.-six men (class tuition and six men overtime to cover the men in the class) would be $7,996 for 1982 -83. He explained that the Council had appropriated $20,000 in June of 1981, as well as $8,000 for training. He would request that this $28,000 be appropriated in the 1982 -83 budget. He showed long term costs for 1983 -84 as follows: Recertification, $2,150; Anticipated Request $5,000; Personnel, unknown; 1984 -85 yearly recerti- fication, $2,257.50; Personnel, unknown, however this usually represents 5% differential. He then introduced Dr. Bernhardt, Dr. Larry Newman and Marie Noel, nurse at Sierra Vista Hospital. Upon question by Councilman Dunin, Battalion Chief Willis explained that as the City is self- insured there would.be virtually non - existent liability although malpractice insurance would be required for each individual. This amounts to approximately $30 per year and is paid by. the individual. He also explained that, if an ambulance vehicle was unavailable, a squad car or some other means of vehicle transport would take a victim to the hospital if the situation warranted immediate transport. Councilman Dunin also questioned expenses involved with new recruits. Mike Dolder, Fire Chief, explained that when a person was hired he could be required to have EMT II certification prior to employment or at the end of the probationary year. Councilman Dunin was concerned that the liability issue be resolved. City Council then discussed participation by other cities and the County and to what extent financial commitments had been given. Dr. Bernhardt explained that the County would be considering this issue on Wednesday afternoon, and although all cities aren't participating financially, all cities in the County would receive the benefit depending on commitments made. The patient could be charged $50 or more.for the services. Councilwoman Dovey posed several questions: How does the proposal differ from last year's? The County's contribution last year was $74,000, is this still current? Would the program still be feasible if only Morro Bay and San Luis Obispo Cities go into it? What if other - cities do not contribute? Dr. Neuman explained that the ably except for the $45,000 p County. If only Morro Bay an program would probably not be to get 75% of the cities to p to all cities, as this was a commitment. The bulk of the however, not from cities. dollar figures had not changed consider - ece of equipment now being required by the San Luis Obispo were to contribute, the able to go forward, although he was hoping rticipate. Benefit would have to be given tate mandate and, therefore, a Countywide unding is coming from private sources Councilwoman Dovey stated that her primary concerns were not the initial start up fees, but rather the ongoing costs involved with making it a viable program. She agreed that certification should be required of new personnel, but questioned what if there were no recruits and questioned the high burn -out factor and would the city need to retrain existing personnel. Chief Dolder explained that the level of activity was not increasing and the burn-out factor was not a major consideration as this is not a primary function of a fireman but rather a combined one with that of firefighting. 1 1 City Council Minutes Monday, June 21, 1982 - 4:00 p.m. Page 5 Councilman Griffin stated he was supportive of the program and would be anxious to receive response to questions raised today. Councilman Settle stated he was supportive of the program and felt the City should take the initiative as the City would receive the largest benefit from it. After brief discussion, and upon general concurrence, Mayor Billig was ' directed to write a letter to the County sending a strong message that the City would be supportive of such a program with the County acting as the lead agency. (5 -0) Mayor Billig also stated that should the County not be willing to support the program, she would have to re- evaluate the situation before making any commitment. After brief discussion, and upon general consensus, the Emergency Response budget given conceptual approval for $1,371,828 ($10,900 later added for EMT II). (5 -0) 3. Management & Budget Policy - EMT II Program. After brief discussion, and upon general consensus, the Management and Budget Policy EMT II Program was approved with an added statement to encourage the County to act as the lead agency. Add word "maximum" in second sentence (maximum of 9 to be trained). (5 -0) 4. Hazard Prevention - Requested Budget $246,630 Mike Dolder briefly reviewed the four Major Service Activities and six Major Objectives with change to the second Service Activity, "Inspection Services /Weed Abatement," changing the inspection number from 1,500 to 2,000 and Inspections and Reinspections account to 7,000 instead of 2,500 hazard prevention contacts annually. He also reminded the Council that there would be a transfer of $14,748 to this account as part of the Secretary II transfer. Councilman Griffin suggested adding Objective No. 7 to "Extend weed abatement program with the County and CDF to adjacent properties. After brief discussion, and upon general consensus, the Prevention budget approved in the amount $261,366 as amended. (5 -0) 5. Training - Requested Budget $77,555 Mike Dolder reviewed the six Major Service Activities and three Major Objectives. After brief discussion, and upon general consensus, conceptual approval given to the Training budget of $77,555 as submitted. (5 -0) 8:20 P.M. City Council adjourned to closed session to discuss personnel and litigation matters. 8:45 P.M. City Council reconvened in regular session. There being no further business to come before the.City Council, Mayor Billig adjourned the meeting to Wednesday, June 23, 1982 at 4:00 p.m. P mela Voges,.Ci CTerk APPROVED BY COUNCIL: 7/27/82