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06/23/1982MINUTES ADJOURNED MEETING,OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO WEDNESDAY, JUNE 23, 1982.- 4:00 P.M. COUNCIL HEARING ROOM, CITY HALL, 990 PALM STREET CITY OF SAN LUIS OBISPO, CALIFORNIA STUDY SESSION ROLL CALL Councilmembers Present: GlennaDeane Dovey, Ron Dunin, Robert Griffin, Allen Settle and Mayor Melanie C. Billig Absent: None City Staff Present: Paul Lanspery, Administrative Officer; Clerk; Rudy Muravez, Finance Director; Assistant Administrative Officer; Dave Services Director; Bob Mote, Utilities Marks, Wastewater Treatment Plant Supe Utilities Superintendent. Pamela Voges, City Geoff Grote, Romero, Public Engineer; Doug rvisor; Carl:Young, A. On motion of Councilman Dunin, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4868 (1982 Series), a resolution of the.Council of the City of San Luis Obispo appointing Anne M. Russell to the Position of Assistant City Attorney. Passed and adopted on the following roll call vote: AYES: Councilmembers Dunin, Dovey, Griffin and Mayor Billig NOES: Councilman Settle ABSENT: None Councilman Settle stated by way of comment he was not opposed to the particular individual being appointed to the position, but rather he felt that the position should have been advertised for open recruitment. 1. CONTINUATION OF THE 1982 -1983 PROPOSED BUDGET - PUBLIC UTILITIES A. Water . 1. Source & Supply - Requested Budget $543,640 Dave Romero, Public Services-Director, briefly reviewed the Major Service Activities and Major Objectives and he was requesting $543,640. Ron Dunin suggested adding Objective No. 2, "Transfer Salinas Dam to City." Council also discussed the appropriateness of the expenditures being charged against this account and directed staff to monitor on a regular basis and develop a list of those features, regarding the management of the reservoir, that the City would like to become more fully involved with to be used for discussion purposes with the County. Councilman Dunin suggested holding a separate study session to list the concerns of the Council, to be held following the budget hearings. After brief discussion, and upon general consensus, to approve the requested budget amount of $543,640 with two added objectives: No. 2, City Council Minutes Wednesday, June 23, 1982 - 4:00 p.m. Page 2 "Transfer Salinas Dam to City" and No. 3, "Staff to monitor operating and maintenance expenses by quarterly inspections." And revise the first sentence of the first objective to read, "Our objectives for the fiscal year are to monitor and analyze appropriateness of U expendi- tures from this account..." (5 -0) 2. Pumping Expense - Requested Budget $34,100 Dave Romero briefly reviewed the two Major Service Activities and two Major Objectives and suggested adding a third one, "Continue to search for a used portable emergency generator." He was asking Council for budget approval of $34,100. After brief discussion, and upon general consensus, conceptual approval was given for $34,100 with added objective No. 3 and revision to the Significant Expenditure Changes to read, "The cost of electric power is expected to increase by $3,000+ from 1981 -1982 total estimated cost." J00HJi%4f %0i (5 -0) 3. Treatment - Requested Budget $451,350 Dave Romero briefly reviewed the program description, the three Major Service Activities and one Major Objective, and suggested the following revisions: Program Description, "Program to require 20% of the Utili- ties Superintendent's time and requires flit six full -time employees..." Major Objectives revised to read, 1. "Certify all operators to an appropriate level." And added under Significant Expenditures No. 2. "The cost of soda ash expected to increase by $18,000." Mayor Billig suggested transferring Major Objective No. 1 to Major Service Activities, Item 4, to read, "To continue an uninterrupted supply of safe, potable, high quality water." After brief discussion, and upon general consensus, conceptual approval given to the Treatment budget of $451,350 with the suggestions made by staff and Councilmembers with the additional change to Significant Expenditure Change, Item 1 to read, "The cost of electric power is expected to increase by $10,000." (5 -0) 4. Transmission & Distribution - Requested Budget $241,920 Dave Romero reviewed the four Major Service Activities and three Major Objectives. Councilman Dunin reminded Council again that he did not feel the fire hydrant installation should be included in this portion of.the budget, but rather as part of the Fire Department's budget. He had made this objection in January when there was discussion of the water and sewer rate increase, and he again pointed out that he did not feel it appro- priate to be taken from this account. Councilwoman Dovey suggested revising Objective No. 3 to read, "Install 14 new or replacement fire hydrants not related to new development." Dave Romero commented that -under Significant Expenditure Changes .there should have been the addition, "Reduction of personnel services due primarily to..." ' Council also requested that in the Program Description, the last sen- tence, "The major services expense is for contracted lab work," and then to include a description of the types of lab work to be included. After brief discussion,•and upon general•consensus, conceptual-approval given to requested budget of $241,920 with the suggested-wording changes. (4 -1) 5. Customer Service - Requested $223,380 City Council Minutes Wednesday, June 23, 1982 - 4:00 p.m. Page 3 Dave Romero reviewed the three Major Service Activities and five Major Objectives. After brief discussion, Council gave conceptual approval to the requested amount of $223,380 with the budget as submitted. (5 -0) 6. Engineering & Administration - Requested Budget $225,720 Dave Romero reviewed the.three Major-Service Activities and eight Major Objectives with the suggestion to add Objective No: 9, "Pursue Water Management Plan." After brief discussion, and upon general consensus, conceptual approval given to the requested budget of $225,720 with the.following changes to Major Objectives: Objectives 4 through 8 to be combined with No. 9 regarding the Water Management Plan. Item 3 to read, "Evaluate and determine the need, location and design for a possible new reservoir near Bishop Street (reference E -7)." And to expand the Significant Expenditure Change for Engineering services $10,000 reduction." (5 -0) 7. General Expense - Requested Budget $117,570 Dave Romero reviewed the Major Activities and Major Objectives.. - Council directed staff to expand on the Major Objectives for the devel- opment of an effective Water Conservation Program to.include what has been accomplished to date. Councilman Dunin suggested that the Architectural Review Commission be reminded to review their conservation policies and suggested that they delete the requirement of berming as he felt it was extremely wasteful. Council agreed and directed Mayor Billig to write a letter to the Architectural Review Commission stating Council's position on water conservation. Upon general consensus conceptual approval was given for the requested budget of $117,570 with expansion of the Major. Objectives on the Water Conservation Program to include what has been accomplished to date. (5 -0) Paul Lanspery, Administrative Officer, stated he would also have staff return to the Council a list of non - financial programs for possible implementation of a Water Conservation Program. B. Water Debt Service - .Requested Budget $271,790 Rudy Muravez, Finance Director, reviewed the Debt Service amount. Upon general consensus Council gave conceptual approval to the requested $271,790. (5 -0) C. Sewer 1. Collection & Transmission - Requested Budget $226,750 Dave Romero reviewed the four Major Service Activities and five Major. Objectives. Councilman Settle suggested adding a sixth objective to read, "Active pursuit of surplus emergency generator (reference to D- 111)." Councilwoman Dovey suggested rewording to Objective No. 1 to read, "Reduce problems associated with sewer main blockage by 20 %." . Upon general consensus conceptual approval given for the requested $226,750 with amendments as suggested. (5 -0) 2. Treatment & Disposal - Requested Budget $419,160 1 City Council Minutes Wednesday, June 23, 1982 - 4:00 p.m. Page 4 Dave Romero reviewed the four Major Service Activities and three Major Objectives suggesting adding Objective No. 4 to read, "Certify all operators.' Mayor Billig also suggested adding to Major Activity No. 4, Source Control, to read, "Monitoring and enforcement of commercial waste discharge,..." After brief discussion, and upon general consensus, conceptual approval given for the $419,160 request with changes as recommended. (5 -0) 3. General and Administration - Requested`budgeC$127,730 After brief discussion, and upon general consensus, conceptual approval was given to the requested budget amount of.$127,730 with amendment to the Significant Expenditure Change No. 1 to read, "...cost of data processing services provided by fj�j the County of San Luis Obispo." (5 -0) D. Sewer Debt Service - Requested Budget $37,345 Rudy Muravez reviewed the Debt Service. Upon general consensus Council gave conceptual approval of,$37,345. (5 -0) There .being no further business to come before the City Council, Mayor Billig adjourned the meeting at 5:55 p.m. to Thursday, June 24, 1982 at noon. u amela Voges, Ci Clerk APPROVED BY COUNCIL: 7/27/82 M I N U T E S ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO . THURSDAY, JUNE 24, 1982 - 12:10 P.M. COUNCIL.HEARING.ROOM, CITY:HALL,.990 PALM SAN LUIS OBISPO, CALIFORNIA STUDY SESSION ROLL CALL Councilmembers Present: GlennaDeane Dovey, Ron Dunin, Robert Griffin, Allen Settle and Mayor Melanie C. Billig Absent: None City Staff Present: Paul Lanspery, Administrative Officer;,Pamela.Voges, City Clerk; Wayne Peterson, City Engineer; Rudy Muravez, Finance Director; Mike Dolder, Fire Chief 1. 1982 -1983 PROPOSED BUDGET - WRAP -UP SUMMARY A. Agenda Updates Approved as submitted.