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06/29/1982. M I N U T E S . ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS.OBISPO TUESDAY, JUNE 29, 1982 - 7:00 P.M. COUNCIL CHAMBERS, CITY HALL, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA STUDY SESSION ROLL CALL Councilmembers Present: .GlennaDeane Dovey, Ron Dunin, Robert .Griffin,:Allen Settle and Mayor Melanie C. Billig Absent: None City Staff Present: Paul Lanspery, Administrative Officer; George Thacher, City Attorney; Pamela Voges, City Clerk; Rudy Muravez, Finance Director; Steve Henderson, HRC Coordinator; Mike Dolder, Fire Chief; Geoff Grote, Assistant CAO; Dave Romero, Public Services-Director; Jim Stockton, Recreation Director 1982 -1983 PROPOSED BUDGET Council held a public hearing to consider the 1982 -1983 proposed budget Rudy Muravez, Finance Director, briefly summarized the budget update highlighting those changes that the Council had made during study sessions of the budget. He gave them a brief overview of the current status of the City's financial affairs and what could be expected from the State. It was still unclear as to what cuts were going to be made with regard to subventions.and grants. He was requesting that following the public hearing Council adopt three resolutions: 1) appropriating funds for-the 82 -83 Operating Budget; 2) Approving the Capital Improve- ment Program; and 3) approving Federal Revenue Sharing Funds allotment. Mayor Billig declared the public hearing open. Mary Ann Vasconcellos, 657 Pismo Street and a member of the HRC, stated the HRC had discussed the proposed $10,000 cut from their grants in aid budget for this year and the Commission agreed to go along with whatever the Council decided to do. Mayor Billig proposed writing a letter to.the Human Relations Commission encouraging development of.a policy statement to include: 1) An overall policy relating to level of funding program; 2) types of organizations HRC would propose and recommend to Council for funding; and 3) scheduling for applicant; HRC hearings and recommendations to Council. Councilman Griffin stated he could support a policy statement including the three points as listed by Mayor Billig, however he wished.the Commission to know that this was in no way a reflection of their current handling of proposals. Further, he would like the policy statement to be a recommendation from the HRC to the Council for formal adoption or amendment. Councilman Dunin agreed. He commended the HRC on the way they had progressed and how they were presently handling grant applications. C 1 1 City Council Minutes Tuesday, June 29, 1982 - 7:00 p.m. Page 2 Councilman Settle also agreed he could support the three points as outlined by Mayor Billig and he also supported HRC's methods of handling grant applications. He did not support a reduction of the grant program. After brief discussion, and upon general consensus, the Mayor was directed to write letter to HRC listing the three points as a part of a future policy statement. (5 -0) Frank Kanan, 1020 Pismo Street, was concerned that the swimming pool at Sinsheimer Park is presently being used by special interest groups and the user fee is not equitable considering 46% of the revenues are provided by the public. He would prefer to see the pool hours extended, especially during the winter months, as well as having access for the handicapped to the pool. Paul Lanspery, Administrative Officer, reminded the Council that the user fee recommendation would be coming back to the Council and they could look at it at that time to determine how self - supporting they would want the pool to be. Councilman Settle agreed that provisions should be made for the handi- capped and more recreational use by the general public. Mayor Billig explained that a therapy pool was being planned which would help alleviate the problem for the handicapped but that to remodel the pool to allow for handicapped would be extremely expensive and to try to convert almost impossible at this point. Councilman Griffin would be interested.in the Recreation Department and the Commission addressing this problem as far as an overall swimming pool program is concerned. After brief discussion, and upon general consensus, staff directed to review the swimming pool needs of the public versus special interest groups, through the newsletter, and to develop an equitable fee structure. (5 =0) Mayor Billig then went through all exhibits on a page -by -page basis as submitted by the Finance Director,.calling for public comment if any. Catherine Owens, 1552 Madonna Road, was concerned that the Revenue Sharing Funds did not earmark any.funds for human services. Paul Lanspery, Administrative Officer, explained that the revenue sharing funds were being used primarily.for one -time large expenditures for the Capital Improvement Program and felt it would be more prudent to take funds from the General Fund to provide for human services as the Revenue Sharing Funds may no longer be forthcoming from the Feds. Mayor Billig declared the public hearing closed. On motion of Councilman Settle, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4869 (1982 Series), a resolution of the Council of the City of San Luis Obispo adopting the appropriations for the Operating Budget for the 1982 -83 fiscal year in the amount of $14,663,838. 1 . Passed and adopted on the following roll call vote: ' AYES: Councilmembers Settle, Dovey, Dunin, Griffin and Mayor Billig NOES: None ABSENT: None On motion of Councilman Griffin, seconded by Councilman Settle, the following resolution was introduced: Resolution No. 4870 (1982 Series), a resolution of the Council of the City of San Luis Obispo adopting the City Council Minutes Tuesday, June 29, 1982 - 7:00 p.m. Page 3 appropriations for the Capital Improvement Program for the 1982 -83 fiscal year in the amount of $3,166,996. Passed and adopted on the following roll call vote: AYES: Councilmembers Griffin, Settle, Dovey, Dunin and Mayor Billig NOES: None ABSENT: None On motion of Councilman Griffin, seconded by Councilman Dunin, the following resolution was introduced: Resolution No. 4871 (1982 Series), a resolution of the Council of the City of San Luis Obispo adopting the appropriation of Federal Revenue Sharing Funds for the 1982 -83 fiscal year in the amount of $834,000. Passed and adopted on the following roll call vote: AYES: Councilmembers Griffin, Dunin, Dovey, Settle and Mayor Billig NOES: None ABSENT: None E -1 Appointment of Assistant CAO On motion of Councilman Settle, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4872 (1982 Series), a resolution of the Council of the City of San Luis Obispo appointing Geoffrey L. Grote to the position of Assistant City Administrative Officer with amendment submitted by Councilwoman Dovey. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dovey, Dunin, Griffin and Mayor Billig NOES: None ABSENT: None E -2 Housing Authority Budget Resolution On motion of Councilman Settle, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4873 (1982 Series), a resolution of the Council of the City of San Luis Obispo approving the Housing Authority's annual community development block grant administrative services budget in the amount of $49,197. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dovey, Dunin, Griffin and Mayor Billig NOES: None ABSENT: None E -3 B.I.A. Administrator Contract On motion of Councilman Settle, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4874 (1982 Series), a resolution of the Council of the City of San Luis Obispo approving an agreement between the City and Robert I. Corcoran as Business Improvement Area Administrator through June 30, 1983 with amended amounts of salary to be $1,000 per month for length of contract and rent and utilities payable of $1,200 per year. Passed and adopted on the following roll call vote: L 1 J 1 City Council Minutes Tuesday, June 29, 1982 - 7:00 p.m. Page 4 AYES: Councilmembers Settle, Dovey, Dunin, Griffin and Mayor Billig NOES: None ABSENT: None E -4 B.I.A. Advertising Services Agreement On motion of Councilman Settle, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4875 (1982 Series), a resolution of the Council of the City of San Luis Obispo approving an agreement between the City, Business Improvement Area and Thomas L. Jones providing for certain administrative services to be performed by Thomas L. Jones to assist the B.I.A. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dovey, Dunin, Griffin and Mayor Billig NOES: None ABSENT: None Councilman Griffin suggested that in the future the word consultant not be used so freely but suggested using the words "independent contract services" in areas where warranted. Council concurred. E -5 Chamber of Commerce Contract On motion of Councilman Settle, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4876 (1982 Series), a resolution of the Council of the City of San Luis Obispo approving the Visitors and Promotion contracts with the Chamber of Commerce with amendments as submitted by Mayor Billig and Councilwoman Dovey. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dovey, Dunin, Griffin and Mayor Billig NOES: None ABSENT: None E -6 Contract -with HRC Landlord Tenant Inspection Services Coordinator On motion of Councilman Settle, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4877 (1982 Series), a resolution of the Council of the City of San Luis Obispo approving an agreement with Emlyn G. Jones to maintain a program known as Landlord /Ten- ant Inspection Services from July 1, 1982 through June 30, 1983. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dovey, Dunin, Griffin and Mayor Billig NOES: None ABSENT: None Councilman Dunin stated that he would be supportive of increasing this contract agreement to more -of a 80 -20 instead of the present 60 -40% arrangement. Councilwoman Dovey suggested that this be referred back to staff for a report back later and leaving current agreement as is. Upon general consensus that staff look into the equitability of the contract amount. (5 -0) City Council Minutes Tuesday, June 29, 1982 - 7:00 p.m. Page 5 E -7 Agreement with Becker & Bell. On motion of Councilman Settle, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 4878 (1982 Series), a resolution of the Council of the City of San Luis Obispo approving an agreement between the City and Becker & Bell for extension of negotiations and consultant services in employer /employee relations to December 31, 1982. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dovey, Dunin, Griffin and Mayor Billig NOES: None ABSENT: None F. Capital Improvement Priority Lists Flood Control Deficiency Correction On motion of Councilman Dunin, seconded by Councilman Griffin, to reconsider the Flood Control Deficiency List. Motion failed on the following roll call vote: AYES: Councilmembers Dunin and Griffin NOES: Councilmembers Dovey, Settle and Mayor Billig ABSENT: None 1. Storm Drain Priority List After brief discussion, and upon general consensus, to continue this item until the flood control hearings have been held in the latter part of August and the early part of September. Staff to bring back additional background report on the first priority item prior.to hearing if its felt warranted. (5 -0) 2. Traffic Signal Priority List After brief discussion, and upon general consensus, the Traffic Signal Priority List was approved as submitted. (5 -0) 3. Municipal Water Priority List After brief discussion, and upon general consensus, the Municipal Water Priority List was approved as submitted. (5 -0) 4. Municipal Sewer Priority List After brief discussion, and upon general consensus, to approve the Municipal Sewer Priority List as submitted. (5 -0) 5. Street Drainage Priority List After brief discussion, and upon general consensus, the Street Drainage Priority List be approved as submitted. (5 -0) Council also agreed that all priority lists should be made a part_of next year's CIP review instead of being dealt with on a individual basis as it was this year. (5 -0) Council also encouraged staff to include a narrative explaining the progress of individual projects with the priority list. A -1 PUC Certification for Cal Coast Charter City Council Minutes Tuesday, June 29, 1982 - 7:00 p.m. Page 6 George Thacher, City Attorney, explained that the PUC could not consider granting Cal Coast Charter its required passenger certification until July 7th. Cal Coast had agreed to operate the SLO Transit from July 1 through July 7th without collecting fares and without compensation. He was recommending Council approve the attached resolution temporarily excusing them from compliance with section 9 of the contract stipulating "Public Utilities Commission licenses required." After brief discussion it was moved by Councilman Settle, seconded by Councilwoman Dovey, the following resolution be introduced: Resolution No. 4879 (1982 Series), a resolution of the Council of the City of San Luis Obispo waiving seven day compliance period by Cal Coast Charter. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dovey, Dunin, Griffin and Mayor Billig NOES: None ABSENT: None COMMUNICATIONS C -1 Councilman Griffin reappointed to a second term on the EOC. (5 -0) C -2 Mayor authorized to write a letter supporting Housing Authority grant application request relating to energy conservation for 120 units. 9:10 p.m. Mayor Billig adjourned the meeting to closed session to discuss personnel matters. There being no further business to come before the City Council, Mayor Billig adjourned the meeting at 10:00 p.m. amela Vdg s, Ci 0 Clerk APPROVED BY COUNCIL: 7/27/82 1