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10/26/1982City Council Minutes Tuesday, October 26, 1982 - 5:30 p.m. Page 2 management and mid - management employees with follow -up of personal interviews. The report highlights 31 areas of improvement (see file no. 502 - Executive Summary) and explained it would take approximately 12 to 18 months for full implementation of the study at a cost of $48,000 the first year which was primarily going towards the new position, plus fringe benefits and additional pay for key management personnel. It would also include beefing -up of management training and the replacement of two positions being hired at a higher level. The savings would be realized by the long -term better efficiency of the department. Councilman Dunin had no problem with the recommendation for training staff members but he was concerned about the justification of adding an additional staff member for the position of transit coordinator. Mr. Andersen explained that transportation would play an increasingly important part to the City and that the recommended position for a transit coordinator would be a professional transportation manager a handling the budget aspects and responsible for managing the new Public Services Corporation Yard. Savings would be realized by increased efficiency in the future. Much of the savings were hidden costs because of less employee turn over and less retraining would be required. Councilman Dunin questioned whether the study would replace current division heads or only those positions currently vacant. Mr. Andersen explained division heads would be given additional training, and there would be no replacement of current positions. Councilman Griffin questioned if the 18 findings represented the rationale behind the report and if there was consensus by staff that those findings were accurate. Paul Lanspery_explained:.the report had:been.reviewed with the Public Services Director and had been agreed upon after substantial consider- ation to agree upon changes. He felt the study could be used by the Team Management for other departments as well. The recommended actions are as-follows: 1)-Recruit and hire a Transportation Manager for the city (coincidentally with the retirement of the city's Street Superin- tendent);-12)-recruit and:hire a Utilities Manager for the city (to fill a- currently vacant position of Utility Operations Superintendent); 3) recruit and hire a:Transit and Contract Coordinator for the city (the actual appointment of this individual would be made after the Transporta- tion Manager has been hired); 4) work with the council's Budget Subcommit- tee in the implementation of other recommendations that fall into the budget and management policy areas of the report; and 5) accept the report as complete and close out the contract with Ralph Andersen and Associates. An additional recommendation was to change the name of the Public Services Department to the Public Works Department, which more accurately reflects the department's responsibilities. Councilman Dunin questioned why the study did not make mention of how much involvement the Council should have in the day -to -day affairs of individual departments. Larry Andersen explained that Council involvement with the operation of departments was not uncommon. He did not feel that the Council should be involved on a day -to -day basis and should rely more on professional staff. Councilman Settle questioned the recommendation of vehicle replacement. Finance Director, felt that the recommendation did not o Rudy Muravez, , g far enough in that it should incorporate the vehicle replacement operation of all department vehicles. Councilman Settle could support the findings and recommendations in the report, felt it was a good report, and he could support the name change to Public Works Department and the vehicle replacement in the transit City Council Minutes Tuesday, October 26, 1982 - 5:30 p.m. Page 3 division, instead of Finance. He encouraged staff to use the report as a model in other departments. Councilwoman Dovey felt it was good report and could support authorizing the GAO to begin implementation of his recommended actions. Councilman Dunin was impressed with the findings and recommendations. He would like, however, to see an addendum regarding City Council involvement. He felt the document should be used as guidelines for the Administrative Officer and.would like the CAO to establish a time table as to both the implementation and any changes he deemed necessary during the original implementation period which should be one year and then 6 months for final review if necessary. After that time, this document would become a manual. He would support the name change to Public Works Department; the final report to be in one year; the Administrative Officer should recommend changes that have occurred during this implementa- tion period; review by Council in 6 months and come back with final report. Councilman Griffin commended the consultant on having done a good job. He was well pleased with the documentation. He liked the positive approach taken by both Paul and Dave. Mayor Billig stated she also supported the positive approach taken. She felt equipment maintenance and contracting out certain services was a real plus. Data collection and background materials were good. She was concerned with the professional development of staff and supportive of the recommendations. Paul Lanspery explained this would give the Public Works Director the opportunity to be a manager without a hands -off policy. The contract person would be more technical, and he felt there were considerable areas where Public Services could contract out, i.e. meter collection, parking garage, etc. After brief discussion it was moved by Councilman.Dunin, seconded by Mayor Billig, to adopt the document as a guideline for the Administra- tive Officer and allow the flexibility and implementation-of the recom- mendations as contained by the report including the five recommendations listed by the Administrative Officer. CAO to submit periodic progress reports to Council with a final report within one year. Motion carried on the following roll call vote: AYES: Councilman Dunin, Mayor Billig, Councilmembers Dovey, Griffin and Settle NOES: None "30"t. There being no further business to come before the City Council, Mayor Billig adjourned the meeting to October 26, 1-92, at 7:00 p.m. amela Voge"s, ,6�ity erk APPROVED BY COUNCIL: 12/7/82 U / 1 M I N U T E S REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY; OCTOBER 26, 1982 - 7:00 P.M. COUNCIL CHAMBERS, CITY HALL, 990 PALM STREET " SAN LUIS OBISPO, CALIFORNIA PLEDGE OF ALLEGIANCE ROLL CALL Councilmembers Present: GlennaDeane Dovey, Ron Dunin, Robert Griffin, Allen Settle and Mayor Melanie C. Billig Absent: None City Staff Present:. Paul Lanspery, Administrative Officer; George Thacher, City Attorney; Pamela Voges, City Clerk; Toby Ross, Community Development Director; Roger Neuman, Police Chief; Jim Stockton, Recreation Director; Glen Matteson, Assistant Planner; Jack Kellerman, Chief Building Inspector C O N S E N T I T E M S C -1 CLAIMS AGAINST THE CITY ' On motion of Councilman Settle, seconded by Councilman Griffin, claims against the city for the month of October 1982 be approved and ordered paid subject to the approval of the City Administrative Officer. Motion carried,-all ayes. C -2 COUNCIL MINUTES On motion of Councilman Settle, seconded by Councilman Griffin, the following minutes be approved as amended: Tuesday, September 7., 1982 - 7:00 p.m.; Tuesday, September 14, 1982 - 5:30 p.m.; Tuesday, September 21, 1982 - 7:00 p.m.; Monday, October 4, 1982 - 12:10 p.m. Motion carried, all ayes. C -3 CLAIM AGAINST THE CITY - IRISH HILLS HAMLET On motion of Councilman Settle, seconded by Councilman Griffin, that claim against the city by Irish Hills Hamlet in the amount of $54.75 for property damage to claimant's window allegedly resulting from stray golf ball from the municipal golf course be denied: Motion carried, all ayes. C -4 CLAIM AGAINST THE CITY - POLIN, TRUCHAN & COOPER On motion of Councilman Settle, seconded by•Councilman Griffin, that claim against the city by Polin, Truchan & Cooper in the amount of $862.45 for property damage to claimant's sewer.lateral line allegedly caused by city sewer main line backing up causing intrusion of water into claimant's basement be denied. Motion carried, all ayes. C -5 CLAIM AGAINST;THE CITY - WILLIAM E. RUBLEY On motion of Councilman Settle, seconded by Councilman Griffin, that claim against the city by William E. Rubley in the amount of $5,500 for property damage to retaining wall located at 80 Benton Way be denied. Motion carried, all ayes. City Council Minutes Tuesday, October 26, 1982 - 7:00 p.m. Page 2 C -6 PLANS AND SPECIFICATIONS - HYDROELECTRIC PROJECT PENSTOCK On motion of Councilman Settle, seconded by Councilman Griffin, that plans and specifications for. "STENNER CANYON.HYDROELECTRIC PROJECT - PENSTOCK CONSTRUCTION "; city plan no. F -25B; bid estimate $350,000, without contingencies be approved and staff authorized to call for bids. Motion carried, all ayes. C -7 REPORT ON BIDS - WATER LINE IMPROVEMENT PROJECT On motion of Councilman Settle, seconded by Councilman Griffin, that the report on bids for "WATER LINE IMPROVEMENT PROJECT AT.WALNUT STREET FROM MORRO TO SANTA ROSA ",City Plan No. G -11; bid estimate $30,135, without contingencies, be continued to November 9, 1982, for additional staff report.. Motion carried, all ayes. C -8 AMTRAK STATION IMPROVEMENTS On motion of Councilman Settle, seconded by Councilman Griffin, the following resolution was introduced: Resolution No. 4974 (1982 Series), a resolution of the Council of the City of San Luis Obispo to support request for funds for the Caltrans.Intermodal Facility. Program to help pay for improvements to the AMTRAK passenger terminal and surrounding parking and street areas. Passed and adopted on -the following roll call vote: AYES: Councilmembers Settle, Griffin, Dovey, Dunin and Mayor Billig NOES: None ABSENT: None C -9 THIRD 1982 QUARTERLY REPORT - GROWTH MANAGEMENT On motion of Councilman Settle, seconded by Councilman Griffin, to receive and file the Third 1982 Quarterly Report on Growth Management concerning number and types of residential dwelling unit permits issued and including a cumulative total of such permits for the calendar year and for the preceding four quarters. Motion carried, all ayes. C -10 OUARTERLY PRIORITY LIST On motion of Councilman Settle, seconded by.-Councilman Griffin, to approve the $25,000 Quarterly Water line Improvement Program Priority List for first and second quarters of 1982 -83 as submitted. Motion carried, all ayes. C -11 ELECTRONIC GAME AMUSEMENT CENTER - USE PERMIT NO. U1002 Council considered a 6 -month review of the previously approved use permit allowing operation of a coin - operated electronic game amusement center located at 879 Higuera Street, Richard.W..Ferris, applicant. On motion of Councilman Settle, seconded by Councilman Griffin, to receive and file the report with staff to work with applicant toy correct violations d and f prior to the one -year review hearing scheduled for Marsh, 1983. Motion carried, all ayes. C -12 HUMAN RELATIONS COMMISSION ORDINANCE On motion of Councilman Settle,.seconded by Councilman Griffin; the following ordinance was introduced: Ordinance No. 939 (1982 Series), an ordinance of the City of San Luis Obispo establishing the Human Relations Commission. Introduced and passed to print on the-following roll call vote: AYES: Councilmembers Settle, Griffin,.Dovey, Dunin and Mayor Billig u r City Council Minutes Tuesday, October 26, 1982 - 7:00 p.m. Page 3 NOES: None ABSENT: None C -13 TRANSPORTATION DEVELOPMENT ACT /LOCAL TRANSPORTATION FUND CLAIM On motion of-Councilman Settle, seconded by Councilman Griffin, the following resolution was introduced: Resolution No..49.75_ (1982.Series), a resolution of the Council of the City of San Luis Obispo adopting the 1982 -83 Transportation Development Act /Local Transportation Fund claim. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Griffin, Dovey, Dunin and Mayor.Billig NOES: None ABSENT: None A -1 Council agreed to hear add -on item regarding Council policy on encroachments upon City property at the end of the meeting. (5 -0) A -2 Upon general consensus Council agreed that request to.hear item A -2 concerning hook -up to City water system by Mr. McBride be continued to the November 9 Council meeting for additional staff report. (5 -0) P U B L I.0 H E A R I N G S 1. PROMOTIONAL COORDINATING COMMITTEE GRANT RECOMMENDATIONS Council considered 16 recommendations by the Promotional Coordinating Committee of grant requests for fiscal year 1982-83.: Requested Recommended 1. Art Association $ 3,000 .. .. $ 3,000 2. Blues Baseball 79500 0 3. Central Coast Children's Theatre 2,500 2,500 4. Central Coast Variety Society 20,000 2,000 .15. Civic Ballet 3,000 2,500 6. Business,Improvement Area .7,000 :: 1,400 . 7. India, Inc. 3,250 500 8. KCBX, Inc. 3,000 2,500 9. La Fiesta 8,000 0 10. Mozart Festival 5,000 5,000 11. 'Presidential Classroom 800 400 12. San Luis'Obispo County.Band 1,800!. 1,800 , 13. 'San Luis Obispo County Symphony .' 51.000 .5,000 14. San Luis Obispo Little Theatre 5,800 3,500 15. Vocal Arts Ensemble 1,500 1,000 16. Cuesta Belles 1,000 500 Totals $78,150 $31,600 City Council Minutes Tuesday, October 26, 1982 - 7:00 p.m. Page 4 Mayor Billig declared the public hearing open. Jim Chaney, Chairman of the Promotional Coordinating Committee, reviewed the recommended actions by the P.C.C. and stated 1) the decisions had been unanimous and 2) the'two organizations having no funding being recommended (Blues Baseball and La Fiesta), were due to the following: 1) Lack.of presentation from Blues Baseball; 2) with - regard to La Fiesta, although the committee was supportive of the La Fiesta activi- ties, they felt the organization's administration was weak, not well organized, and needed to . "get their act together." . During.the. budget of 1982 -83 Council directed the committee look at some of the grant eligible organizations to be placed as line items in future budget. Those organizations included Mozart Festival, the San Luis Obispo County Symphony, La Fiesta,-San Luis Obispo Youth Symphony, San Luis..Obispo County Band, and the Art Center. The committee was reviewing them and would be coming back with a recommendation in the near future.: Mrs. DelMartini, representing Miss San Luis Obispo, felt their appli- cation had been erroneously declared late as it was in the Clerk's Office by May 4 and did include the necessary.backup data.: Jim Chaney explained that applications were to be submitted no later that April 30; 1982, and was therefore considered.a late application. Mayor Billig stated she felt the deadline date should be adhered to; however, this year the Promotional Coordinating Committee had moved their dates up considerably but in the future, sufficient notification be given as to when applications would be received with explanation that no funding would be given to late applications. Kathy Silva, B.I.A. Chairwoman and speaking on behalf of the B.I.A. request for $7,000, stated the request was broken down.as.follows: Christmas Parade - $1,250; Christmas decorations - $4,500; and La Fiesta Breakfast - $1,250. The B.I.A.'s budget had been considerably cut back this year due to the promotional and advertising for the parking program. The contract for the Christmas decorations was paid for this year. They were asking for.decoration funds for Christmas 1983 to allow sufficient time for the decorations to be made. Councilman Griffin suggested-the City look at acquiring decorations, possibly as a joint effort with the Achievement House or Cal Poly as possible help mates. Tom Jones, representing the B.I.A., wished to correct the staff report explaining the B.I.A. was not funded by the City but by the merchants. Christmas decorations are not simply an effort to thank the downtown merchants but reflected the entire city and should be a cooperative effort between the B.I.A. and City. Charles DelMartini, speaking on behalf of La Fiesta, disagreed that La Fiesta had a lack of organization. He felt La Fiesta was a total City activity and had been in existence since 1930. It is participated in by all groups and comments received from last year's La Fiesta were suppor- tive. One reason for the higher request this year was to cover the increase to the advertising budget. Additionally; advertising.paid off last year, so they wished to do it again this year. Regarding cutting out some activities that aren't money - makers and leaving others, he explained that the big money - makers are the beer booths. They split it on a 50/50 basis with the Kwanis Club. They are a non - profit organiza- tion. The net $7,000 from 1982 Fiesta came from the three new activities they had this year. After receiving criticism last year regarding their organization administration, they contacted the Chamber•of Commerce to see if they would be interested administering La'Fiesta but received a negative response. Catherine Owens, 1552 Madonna Road, 418, spoke in support of putting some grant eligible organizations as line items. 1 f] F-1 I� 1 1 1 City Council Minutes Tuesday, October 26, 1982 - 7:00 p.m. Page 5 Jim Chaney explained he was unaware that La Fiesta was a non - profit organization as this had not been started during the presentation. Mayor Billig declared the public hearing closed. Council spent considerable time discussing each of the recommended actions for all 16 organizations and reached general consensus as .follows: Recommended 1. Art Association $ 3,000.(5 -0). 2. Blues Baseball 0 (5 -0). 3. Central Coast Children's Theatre 2,500 (5 -0) -4. Central Coast Variety Society 2,000 (5 -0) 5. Civic Ballet 2,500 (5 -0) 6: Business Improvement Area 1,200 The $1;200 to be.earmarked for the holiday parade. The B.I.A. to report back onalternatives for decoration funding. No funding for the B.I.A. sponsored La Fiesta Breakfast. (5 -0) 7. India, Inc. 500 $500 to be earmarked for workshops and seminars on grant writing. (5 -0) 8. RCB%, Inc. 2,500 (4 -1) 9. La Fiesta 5,000 With $3,000 for La Fiesta's own activities; $2,000 to add a staff member with report back within 30 days including a program outlining their reserve policy. (4 -0) 10. Mozart Festival 59000 (5 -0) 11. Presidential Classroom 400 (5 -0) 12. San Luis Obispo County Band 1,800 (5 -0) 13. San'Luis Obispo County Symphony 5,000 (5 -0) 14. •San Luis Obispo Little Theatre 3,500 (5 -0) 15. ..Vocal Arts Ensemble 1,000 (5 -0) 16. Cuesta Belles 500 (5 -0) Total :$36,4001 It was moved by Councilman Settle to grant $1,500 to the San Luis Obispo County Youth Symphony. Motion died for lack of a second. After brief discussion it was.moved by Councilman Settle, seconded by Councilman Griffin, that the Promotional Coordinating Committee review the remaining grant applications on their own merits.and return to the Council with recommendation. Staff directed to review funding alterna- tives for.line.items with report back to the Council. Motion carried on the following roll:call•vote: AYES: Councilmembers Settle, Griffin, Dovey and Mayor Billig NOES: Councilman Dunin - ABSENT: None City Council Minutes Tuesday, October 26, 1982 - 7•:00 p.m.. Page 6 9:25 p.m. Mayor Billig declared a recess. 9:50 p.m. City Council. reconvened, all Councilmembers present. 2. TIME EXTENSION FOR TRACT 843 Council held a public hearing to consider a Planning Commission recom- mendation'to approve a 12 -month time extension to file final map for Tract 843 creating a 6 -unit residential air -space condominium located at 528 Hathway Avenue, R -2 zone, Eric Pariser, subdivider. Toby Ross, Community Development Director, stated it was staff.and Planning Commission recommendation to approve the 12 -month time exten- sion subject to all previous findings and conditions of tentative map approval. Mayor Billig declared the public hearing open. No one spoke for or against the proposed time extension. Mayor�Billig declared the.,public hearing closed. a On motion of Councilman Settle, seconded by Councilman Dunin, the following resolution was introduced: Resolution No. 4976 (1982 Series), a resolution of the Council of the City of San Luis Obispo approving a 12 -month time extension for Tract 843 (Marvin Gardens) located at 528 Hathway Avenue. Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dunin, Dovey, Griffin and Mayor Billig NOES: None- ABSENT: None 3. ZONING REGULATIONS AMENDMENTS A. Council held a public hearing to consider alternatives for zoning of public facilities (continued from 8 -31 -82 and 9- 21 -82). Toby Ross, Community Development Director, reviewed the Council agenda report (file no. 463) listing possible alternatives for zoning public facilities (PF): 1) add uses, i.e. medical offices, organizations meeting facilities, and utility company offices in the PF zones. These uses would be consistent with the General Plan and with -the zone statement of purpose; 2) rezone some properties, expand or reduce the range of possible uses depending on the new -zone chosen for each site. He listed seven parcels that would need to be rezoned; and 3) eliminate the PF zone. Staff was recommending Council amend the Zoning Regulations to add medical offices, utility company offices and organizations meeting facilities to the PF zone. Staff had no objection to rezoning.the privately owned PF properties and suggested the Council initiate rezoning for the Sierra Vista Hospital and Elks Lodge areas. Mayor Billig declared the public hearing open. Keith Gurnee, representing Don Walters who owned property on.South Higuera, supported the third alternative listed eliminating the.PF in 'the private properties zoned PF. He felt the uses in the PF zone would not accomplish the city's needs. Currently the unemployment office is located in the building and at that time County office's were to go into this complex. Reaganomics and other factors made this no longer feasible He suggested the city might wish to consider using a special. "S" zone and allowing government offices a first right of refusal. This way the County would have a priority but if they could not use the site, another organization would have an opportunity to lease the property. He suggested eliminating the PF from private properties and initiate the General Plan amendment. Mayor Billig declared the public hearing closed. 1 1 D City Council Minutes Tuesday, October 26, 1982 - 7:00 p.m. Page 7 Toby Ross suggested Council might wish to authorize or initiate the 'rezoning with the applicant to apply for the General Plan amendment. Mayor-Billig suggested no new uses be added to the PF zone and no change in the definition of PF. She felt conditions to the Walter Bros. property had changed significantly and would support changing or rezoning the property. The PF would be public facility only; public schools would remain PF; medical offices (private property) would be rezoned, with the City to initiate the rezoning. Councilwoman Dovey supported Mayor Billig clarifying the definition of school as public school only, not private or parochial schools. After discussion it was moved by Mayor Billig seconded by Councilman Settle, to allow no change of use or definition of the PF zone. Staff directed to initiate rezonings of all private properties in the current PF zone. Council not to initiate any required General Plan amendments. Motion carried on the following roll call vote: AYES: Mayor Billig, Councilmembers Settle, Dovey, Dunin and Griffin NOES: None ABSENT: None B. Council held a public hearing to consider an ordinance revising the Zoning Regulations concerning procedures, property development standards and uses allowed in various zones (continued from 8 -31 -82 and 9- 21 -82). Toby Ross reviewed 12 major proposed changes from the current regulations and stated there were 30 other minor changes concerning the substance of the regulations and many additional changes to format and style. He was recommending Council introduce the ordinance to print which affirms the Community Development Director's approval of a negative declaration of environmental impact, introduces the revised Zoning Regulations and authorizes publication of a summary legal notice (see Council agenda report file no. 643). He stated the City Engineer and Traffic Committee had proposed amendments to the "corner cutoff" provision which were different than those endorsed by the Council in the draft. They were recommending Section 9202.5.E.3 read, "On corner lots, the maximum height within 40 feet of the intersection of extended property line shall be three feet." They also recommended Section 9202.5.E, include new no. 6, "The Director may grant a deviation of these standards at a existing controlled intersections as determined by the City Engineer." If the Council agreed with the intent of these proposals, that obstruc- tions to visibility at intersections be setback farther than required by the current regulations and the Community Development Director be empowered to approve exceptions, planning staff suggested the following language: "Intersection visibility - on corner lots, no structure, fence, wall, hedge, sign, or other solid object over three feet high which would obstruct visibility may be located within the area as shown on figure 8. At intersections controlled by stop signs or traffic signals, upon a favorable recommendation by the City Engineer, the Director may approve exceptions to this requirement." Councilwoman Dovey suggested staff prepare an ordinance that would allow for the higher standards making the other properties non - conforming and then dealing with the hedges at a later date. Councilman Griffin suggested sending that portion through the next set of Zoning Regulations hearings. Mayor,Billig declared the public hearing open. Frank Cannon, a neighbor to Grace Church, was concerned with the proposed zoning regulations concerning the parking requirement for churches and especially as they may affect the churche's plans for expansion onto a neighboring parcel. He felt that the removal of the regulation of required City Council Minutes Tuesday, October 26, 1982 - 7:00 p.m. Page 8 parking, with the.City's already severe parking problem, would not make sense. If sufficient off -site parking was provided; the new requirement would not take any of this into account, and the church would be forced to provide on- site.parking both for..the church. and .the; expansion. a_s well. Mayor..Billig declared the public bearing closed. . The Council then held a lengthy discussion making several word modifi- cations with revisions to pages 5, 6 and 7 of the Zoning Regulations concerning - temporary sales, home occupation, intent, permit required, general - requirements; prohibited uses and public utilities (see.file no. 463). Upon general•consensus Council directed staff to incorporate-the Council amendments.and.return , the:ordinance for pass -to -print hearing..(5-0) 4. FINAL PASSAGE OF ORDINANCE NO. 938 - SOLAR WATER HEATING REGULATIONS Council.held a public hearing to consider the final passage of an ordinance to establish regulations for solar water heating.,". . Toby Ross, Community Development Director, recommended Council,adopt the regulations as introduced on October 5. Mayor Billig declared the public hearing open. No one spoke for or against the.proposed regulations. Mayor Billig declared the public hearing closed. . On motion of Councilman Settle, seconded by Councilman Griffin, to give final passage to Ordinance No. 938,.an ordinance requiring certain facilities to incorporate features to facilitate solar water heating systems or to provide life -cycle cost comparisons. Finally passed on:the following roll call vote: AYES: .Councilmembers Settle, Griffin, Dovey,_Dunin and Mayor - Billig NOES: None - ABSENT: None Councilwoman Dovey was - supportive of the ordinance but.would like.staff to-stay on top of cost- effectiveness.and.methodologies available for solar'water heating, including pools and hottubs. 5. .RECREATION-TOURS. Council;considered a.request by..Franklin Tours.concerning.City policy regarding tours sponsored by the City Recreation Department. Jim Stockton, Recreation Director, stated that in June of 1982 the Parks and Recreation Commission had contacted all tour and travel companies in an attempt to develop.a Parks.and.Recreation trip and outing policy to be compatible with local suppliers. The tour and travel companies were invited to meet with the commission at their regular meetings which two local companies came to. Franklin Tours did not have a representative at the meeting.-An agreement was :reached between the commission and the tour companies present on the scope of the Recreation Department's involvement in providing recreational trip opportunities for San Luis Obispo.area residents.. The.commission.held another meeting•.on.October 6 when Mr. Wetzel (Franklin Tours) was present. After reviewing ,'the Recreation Department trip and outing policy and hearing concerns expressed by Mr. Wetzel, the commission made six findings and concluded the trip and outing policy would adequately guide the department in conducting.recreational, trip -activity and would recommend Council's confirmation of their policy. . 1 7 City Council Minutes Tuesday, October 26, 1982 - 7:00 p.m. Page 9 Frank Wetzel, Franklin Tours, felt the Recreation Department was in direct competition with travel agents. He took exception with most items of the staff report and all six conditions made by the Park and Recreation Department. He requested the Council refer the policy back to the Park and Recreation Department or the Council look at it again and make changes to reflect the city's position of soliciting or offering advertising, servicing, transporting and booking accommodations for groups generated from•the area within and outside the city. For the city to book trips to Hawaii, Las Vegas, Catalina and other similar trips in direct competition with travel agents was unfair, and he could not compete. Upon question by Councilman Settle as to what percentage of identical .,tours like the city's they offer Mr. Wetzel stated it was approximately 50 percent. Councilman Dunin also was concerned with the city being in competition with private enterprise. He felt the tours should be either cultural, youth, senior citizen, or special activities only. He suggested directing the Administrative Officer to review the schedule to resolve any problem between tax - supported entities and private enterprise. Councilman Settle stated he could support the policy as recommended by the Parks and Recreation Department. Councilwoman Dovey could support the policy with the removal of the second paragraph under general criteria, which read, "Should public demand necessitate time; distance, or.mode of travel not allowed in general criteria, the City Administrative Officer or the City Council upon his recommendation; may authorize the Parks and Recreation to develop a more extensive tour on its own merits." . . Councilman Settle felt a request might be received from Cuesta College or Cal Poly of a magnitude that would require a more extensive tour and ' would, therefore, support inclusion of that paragraph. Councilman Griffin felt the policy was.somewhat, defective as it only discussed how trips are to be arranged, rather than specific objectives it should achieve. He would prefer that the Park and Recreation Commis- sion review the policy again. After brief discussion it was moved by Councilman Settle, seconded by Councilman Griffin, to refer the policy to the Park and Recreation Commission for additional review and revision outlining policy objectives and city's role in relationship to private tour operators and to be brought back for final Council adoption. Motion carried on the following roll call vote: AYES:.- Councilmembers Settle, Griffin, Dovey, Dunin and Mayor Billig NOES: None ABSENT: None A -1 TEMPORARY ENCROACHMENT PERMITS Toby Ross, Community Development Director, stated a request had been received from John King Corp., owners of the Park Hotel Redevelopment Project, regarding three encroachments onto city properties. Staff was recommending the granting of temporary encroachment permits for encroach- ment X12 (encroachment into the Osos Street right - of-way street section with a landscaped bulb -out) and encroachment #3 (encroachment into the Osos Street right -of -way sidewalk section with a covered sidewalk arcade structure). He would recommend denial of requested encroachment 1 as not being in the public interest. Past policy has been not to allow encroachments onto City property. City Council Minutes Tuesday, October 26, 1982 - 7:00 p.m. Page 10 Jack Kellerman, Chief Building Inspector, stated this policy was first established'when the Phoenix Building was built in about 1975. -To allow _ this encroachment would be granting a special exception which would mean the City would be vulnerable to grant similar requests. He also noted that an amendment to the Uniform Building Code would be required-to accommodate the proposed projection over public property. Keith Gurnee, representing the applicant, submitted a lengthy report supporting approval of the encroachment permits. They had detailed responses to the staff concerns (see file no. 402). After brief discussion it was moved by Mayor Billig, seconded by Councilman Settle, to grant temporary encroachment permits (encroachment X62 and #3) thereby authorizing staff to return with an amendment to the Uniform Building Code and Council authorize land exchange to accommodate the parking lot design related to encroachment #1, which would be accom- plished through the final parcel map. Motion carried on the following roll call vote: AYES: Mayor Billig, Councilmembers Settle, Dovey, Dunin and-Griffin NOES: None ABSENT: None 1:00 a.m. City Council convened in closed session to discuss litigation matters. 1:45 a.m. City Council reconvened, all Councilmembers-present. There being no further business to come before the City Council, Mayor Billig adjourned the meeting at 1:45 a.m. Z , P mela Voges, Ci C rk APPROVED BY COUNCIL: 12/7/82 M I N U T E S ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO MONDAY, NOVEMBER 8, 1982 - 12:10 P.M. COUNCIL HEARING ROOM, CITY HALL, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA STUDY SESSION ROLL CALL Councilmembers Present: GlennaDeane Dovey, Ron Dunin, Robert Griffin, -Allen Settle and Mayor Melanie C. Billig Absent: None City Staff Present: Paul Lanspery, Administrative Officer; George Thacher, J 1