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11/08/1982City Council Minutes Monday, November 8, 1982 - 12:10 p:m. Page 2 City Attorney; Pamela Voges, City Clerk; Geoff Grote, Assistant Administrative Officer; Toby Ross,:Community Development Director; Wayne Peterson, City Engineer; Dave Romero, Public Works Director; Anne Russell, Assistant City Attorney; Jeff Hook, Planning Assistant;.Lane Wilson, Building and Parks Maintenance Superintendent; Larry Tolson, Senior Parks Crew Leader; 1 Others Present: Dale Mitchell, Attorney representing the City 12:10 p.m. City Council adjourned to closed session to discuss litigation matter. 12:30 p.m. City Council reconvened, all Councilmembers present. 2. DOWNTOWN BEAUTIFICATION Toby Ross, Community Development Director,.recommended that the California Blvd. tree trimming be deferred until Fiscal Year 1983 -84, and that the monies be used to fund the tree planting program proposed by the Tree Committee and staff. He stated that $28,000 could be earmarked for tree 'planting in 1982 -83. Council considered the recommended public sector improvements,of the Downtown Improvement Manual prepared by Charles Hall Page and Associates relating to Mission -style paving and sidewalks, tree well design, trash receptical design, street lighting and possible funding in future CIP's (continued from 11/10/81, 3/22/82 and 10/12/82). Council considered staff recommendations on public sector improvements and that Council authorize the preparation of plans and specifications for the revised mission -style sidewalk, mid -block sidewalk.bulb -outs, new tree well cover design, trash receptical design, street lighting and signage. Staff was requesting Council approval of the phasing schedule for recommended public improvements, consideration of possible funding in future CIP's and to. direct staff to prepare-an addendum to the downtown improvement manual. Toby Ross, Community Development Director, reviewed the financing as follows: Recommended- Sources of- Fundings: Sidewalk Funds $ 35,000 . Landscape Funds 20,000 B.I.A. Funds :. 13,750 Phase I Total 1982 -83 $ 68.,:750 Estimated Costs Total estimated cost Phase I $119,400. Balance of Phase I, to be completed 1983 -84 $ 50,650 Landscaping and Irrigation :1982 -83.. $ 20,000 Carry-over 28,000 $ 48,000 Downtown Beautification ($20,000) Calif ornia- Blvd.:' :Tree Trimmings :.($12,,000). Total Remaining $16,000 Toby Ross, Community Development Director,.recommended that the California Blvd. tree trimming be deferred until Fiscal Year 1983 -84, and that the monies be used to fund the tree planting program proposed by the Tree Committee and staff. He stated that $28,000 could be earmarked for tree 'planting in 1982 -83. City Council Minutes Monday, November 8, 1982 - 12:10 p.m. Page 3 Paul Lanspery, Administrative Officer, explained the Finance Director had anticipated an additional $53,000 for this account last year; however, it would now appear that there would only be $12,000 to $15,000. Using the suggested formula, staff would be able to accomplish a part of the Choiro sidewalk and paving plan, the mid -block crossings and Monterey Street. Councilman Griffin stated he would like to see a broader financial analysis referencing the project to this year's approved budget. Upon question, Wayne Peterson, City-Engineer, clarified that 13% contin- gency funds was arrived at by using 3% for inspection services and 10% for unforeseen events. Council then reviewed the action matrix listed in the Charles Hall Page report and reached consensus as follows: 1. Sidewalk Bulb -outs Council agreed to install mid -block bulb -outs at existing.crosswalk locations as shown in figure 5 of the staff report. (4 -1) 2. Sidewalk Paving Council agreed to adopt the revised mission -style paving design as shown on figures 6 and 7 of the staff report and continue to experiment with alternative paving method on limited basis and submit to Council.for approval (5 -0). 3. Tree Wells Council reached general consensus to adopt the new "mission- style" concrete tree well covers with integral color and rock -salt finish to match mission -style sidewalk as shown in figure 7 of the staff report. (5 -0) Public Services Director directed to come back with additional alterna- tives concerning tree wells for trees with problem roots (5 -0). 4. Street Lighting Council supported alternative #3 for selective replacement of . "modern" fixtures with city -owned pole and light fixture (4 -1); Mayor Billig to contact service groups, property owners and other interested groups for matching funds whether it be in the form of planters, benches, paving, etc. 5. Signage Council supported staff recommendation on signing for downtown, parti- cularly as it related to hairpin signs and the use of international design characters (5 -0). Staff directed to review the mid -block bulb -outs for the placement of planters, benches, etc. Council continued consideration of a standard trash receptacle design, and directed staff to return with more alterna- tive designs. General consensus reached on figure #2 for locations of mission -style 1 paving in the downtown study area and locations of rock -salt texture pavement (5 -0). General consensus reached on figure #3 to approve the mission -style sidewalk program phasing as outlined by staff in figure 3 of the staff report. (5 -0) General consensus reached on figure #8 for existing and proposed pede- strian seating (5 -0). PJ 1 City Council Minutes Monday, November 8, 1982 - 12:10 p.m. Page 4 General consensus reached on figure #9 for sign replacement plan (5 -0). General consensus reached on downtown tree pruning policy as recommended by staff (5 -0). General consensus reached on the tree list for the downtown with the inclusion of one additional tree called the scarlet gum (Eucalytotus ficifolia) (5 -0). Council agreed to the revised tree well design as recommended by staff (5 -0). Council-agreed-to deep root planters as recommended by staff (5 -0). Jerry Emery, Chairman of the Tree Committee, reviewed for the Council a project the Tree Committee had been working on for the past two years and explained that in some areas of the downtown,.it is almost void of trees especially on the periphery, i.e. Broad, Nipomo and parts of Marsh Street. It was his understanding there was $47,000 available: The Tree Committee supported immediate planting of approximately one -third of the trees recommended (31). Approximately $14,000 would be needed for the infill trees in the localized downtown area and the rest for the periphery. Dr. Brown, member of the Tree Committee, emphasized the importance of the immediate planting of the trees. He felt they should be planted during the rainy season so they would have the best opportunity for growth. Barry Karleskint, Karleskint -Krum and also member of the Tree Committee, explained that no monies from the landscaping and irrigation funds had been-used last year as they wished to present a completed program and not go on a piece -meal basis. They felt they could do a better job by combining the two budget amounts. He felt the contract was now ready to .-be let and would urge Council's approval. General discussion ensued as to the matter of the Council being unaware of the Tree Committee's work program and the fact that the Tree Committee did not have a budget, but rather these funds were located as a part of the landscaping and irrigation funds of the Public Works Department and had already been tentatively earmarked as part of the downtown beautifi- cation program. Council emphasized the need for communication between the Tree Committee and the Council to avoid future misunderstandings. 2:00 p.m. Councilman Dunin left the meeting. Paul Lanspery, Administrative Officer, stated it was his understanding during the budget discussions of last year that the no. 1 priority was for street signals funding with downtown beautification and the proposed tree program as lesser priorities as far as funding was concerned. After brief discussion Council directed the City Administrative Officer to bring back funding alternatives and an analysis for possible funding as it relates to all three programs and this year's budget (5 -0). 2:15 p.m. Councilman Griffin left the meeting. After brief discussion it was moved by Councilman Settle, seconded by Mayor Billig, to approve the Manual as amended with staff directed to prepare an addendum to the Manual. Motion carried on the following roll call vote: AYES: Councilman Settle, Mayor Billig, Councilwoman Dovey -NOES: None ABSENT: Councilmembers Dunin and Griffin City Council Minutes Monday, November 8, 1982 - 12:10 p.m. Page 5 On motion of Councilwoman Dovey, seconded by Councilman.Settle, to direct staff to prepare plans and specifications for phase I. Motion carried on the following roll call vote: AYES: Councilmembers Dovey, Settle and Mayor Billig NOES: None ABSENT: Councilmembers Dunin and Griffin On motion of Mayor Billig, seconded by Councilwoman Dovey, that phases be reviewed on a yearly basis through the CIP process. Matching funds to be encouraged from property owners, service clubs, and other inter- ested groups.... . Motion carried on -the following roll call vote: AYES: Mayor Billig, Councilmembers Dovey and Settle _ NOES: None - ABSENT: Councilmembers Dunin and Griffin There being no further business to come before the City..Council, Mayor Billig adjourned -the meeting at 2:30 p.m. Pamela Voges, y. erk APPROVED BY COUNCIL: 12/7/82 M I N U T E S REGULAR MEETING OF THE CITY.COUNCIL CITY OF SAN LUIS OBISPO : TUESDAY, NOVEMBER 9, 1982 - 7:00 P.M. COUNCIL CHAMBERS, CITY HALL, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA PLEDGE OF ALLEGIANCE ROLL CALL Councilmembers Present: GlennaDeane Dovey, Ron Dunin, Robert Griffin, Allen Settle and Mayor Melanie C.-Billig Absent: None City Staff Present: Paul Lanspery, Administrative Officer; Geoff Grote, Assistant Administrative Officer; George Thacher, City Attorney; Pamela Voges, City Clerk; Toby Ross, Community Development Director; Roger Neuman, Police Chief; Dave Romero, Public Works Director; Jim Stockton, Recreation Director; Terry Sanville, Senior Planner; Don Englert, Police Captain; Judy Lautner, Drafting Technician �I n ��J