Loading...
12/14/1982City Council Minutes Tuesday, December 14, 1982 - 5:15 p:m. Page 2 he would be reviewing: (1) the characteristics of an effective team, (2) how teams can become more effective, (3) some of the findings of the management team, and (4) some of the dynamics of-how the'City Management Team interacts with the City Council. Dr. Jim Lau began with reviewing the objectives which were: (1) elements of a managerial team effectiveness, (2) fine tuning San Luis Obispo Management.Team's effectiveness (internal dynamics), (3) San Luis Obispo's,Team in its environment (external dynamics). He reviewed the assumptions: (1) corporate model of effectiveness allies to government organizations, (2) the professional manager as a team facilitator- change handler. He reviewed•what the successful management teams do: (1) look at objectives, (2) problems, (3) team skills, (4) team character "style ", (5) utilization of individual resources, (6) action agendas. He explained that this effectiveness was really looking at two levels: the logical and the illogical. The logical being =:the goals, programs, technology; and the 'illogical being therhuman portion.of the emotions, feelings, needs, wants, defences,.conflicts, group think,.resistance, game playing and hidden agendas. The Council should be determining: (1) to what extent the San Luis Obispo Management group is a team, (2) to what extent should it attempt to develop team effectiveness, (3) what are the consequences of not developing further team effectiveness. Dr. Lau gave the Council a handout with data from the Management Team Effectiveness Survey that was completed at the Asilomar conference. Paul Lanspery highlighted the three most notable points: (1) there was a lack of agreement over goals, -(2) there was a definite need-to improve problem solving skills, and (3) there should be greater utilization of member resources. The Council then generally discussed the relationship of Council and how it could benefit from this; its relationship with staff and how to approach a team effectiveness with emphasis on being proactive rather than reactive. 7:00 p.m. Mayor Billig declared a recess. 7:10 p.m. City Council reconvened,'all Councilmembers present. Mayor Billig polled the Council as to their willingness to add on the Advertising Services Agreement with Paul Rarlen Design. •Upon.general consensus that this item would be discussed at the end of the meeting (5 -0). 2. FINAL PASSAGE OF ORDINANCE NO. 942 - WASTEWATER DISCHARGE Council held a public hearing to consider the final passage of the ordinance to amend the Municipal Code concerning wastewater discharge regulations. George Thacher, City Attorney, briefly reviewed the Council Agenda report (file #523). Mayor Billig declared the public hearing open.. No one spoke for or against the proposed ordinance. Mayor Billig declared the public hearing closed. Councilman Griffin questioned whether the Water Quality Control Board was in agreement with those conditions listed in the Cal Poly agreement adopted at the previous council meeting concerning the wastewater discharge requirements. George Thacher stated that Assistant City Attorney, Anne Russell, had worked very closely with the State-Water,Quality Control,Board.when the agreement was written, and although Cal Poly may not be agreeable to it,. there is in the works a "memorandum of understanding" which CA1 Poly will sign. I lJ 1 �J City Council Minutes Tuesday, December 14, 1982 - 5:15 p.m. Page 3 Councilman Griffin also remarked that he would prefer to see ordinances be placed at regular public meetings.as.hearings for both readings. On motion of Councilwoman Dovey, seconded by Councilman Settle, to give final passage to'Ordinance 942 the Wastewater Discharge Ordinance: Finally passed on the following roll call vote: AYES: Councilmembers Dovey, Settle, Dunin, Griffin and Mayor Billig NOES: None ABSENT: None I. ASSIGNMENT OF COURTHOUSE LEASE TO YMCA Council considered a resolution approving assignment of San Luis Obispo Courthouse lease from BKB Partners to San Luis Obispo.County.YMCA, Inc. George Thacher, City Attorney, reviewed the Council Agenda Report (file # 822).. He stated there was no urgency on the part of the City to consent' "to the assignmefiv of the lease but this was primarily a request by BKB Partners and the YMCA to have this completed prior to -the end of the fiscal year. Their lease would not contain all of the concerns that the Council had addressed when it was adopted a year ago. This would be coming -back from the YMCA with all-.changes included. There was general discussion as to the possibility of.breaking the lease and having a new one made and it was agreed that the time constraints would not allow for it. Councilman Dunin stated he would�like.to be sure that the-public.liabil- ity be reviewed at least every 5 years. He felt it was a giveaway lease and did need to be reviewed.' ' Maureen Dixon, speaking on behalf of the YMCA, urged Council support of the lease and explained it would:be"coming back with revisions. After brief discussion it was move3•by Councilman Griffin, seconded by Councilman Dunin -, that the following resolution be introduced: Resolution No. 5006 (1982 Series); a resolution of the Council of the City of San Luis Obispo 'approving assignment of,San Luis Obispo Courthouse lease from BKB Partners to San Luis Obispo County YMCA, Inc. (amendment made to page 4 -3). i Passed and adopted on the following roll call vote: . AYES: Councilmembers Griffin, Dunin, Dovey, Settle and Mayor Billig NOES: None ABSENT: -None 4. 'PROMOTIONAL COORDINATING COMMITTEE LATE GRANTS Council considered the recommendations of the Promotional Coordinating Committee of'seven-late grant requests for fiscal year "1,982- 83-and reaffirmation,of 16 previous recommendations.made at the October 26, 1982,: Council meeting. Council then reviewed the first 16 grant requests reaching consensus as follows: Requested PCC Recommended Council Approved 1.-: Art Association >• $'3,000 $3,000 $3,000 2:":Blues Baseball, 7,500 0 0 3. Central-Coast Children'si: :)Theatre - 2,500 2,500. 2,500 4. Central Coast Variety Society 20,000 2,000 2,000 5. Civic Ballet 3,000 2,500 2,500 6. Business Improvement Area 7,000 1,400 1,200 City Council Minutes Tuesday, December 14, 1982 -.5:15 p.m. Page 4 Council approved.$1,200..with the:condition that this be earmarked for the.holiday parade. The B.I.A...was to report back on' alternatives for holiday decoration funding. No funding was set for the B.I.A. sponsored La Fiesta Breakfast. 7: India, Inc 3,250. 500. .500 Council approved $500 to be earmarked for workshops and seminars on grant writing. 8. KCBX, Inc. 3,000 2,500 2,500 9: 'La Fiesta 8,000 0 Previous Council approval was $5,000. Council deferred this action until later in the meeting. added much more advertising that would encourage people to tome-:to the .. 10. Mozart Festival 5,000 5,000 5,000 11. Presidential Classroom 800 400 ;.. 400 12. SLO County Band 1,800 1,800 1,800 13. SLO County Symphony :.5,000 5,000 5;000 14. SLO Little Theatre 5,800 3,500 3,500 15. Vocal Arts Ensemble -...1;500 -. .... 1,000.... ::. -1000 16. Cuesta Belles 1;000 500 .500 On motion of Councilwoman Dovey; seconded by Councilman Settle, that the above Council - approved figures in the total amount of $31,400 be reaffirmed. Passed and adopted on.the following roll•call.vote: AYES: Councilmembers Dovey, Settle, Dunin, Griffin and Mayor Billig NOES: - .None. ABSENT: None Mayor Billig asked for public input.: Jim Chaney, Chairperson of Promotional..Coordinating Committee, stated he was available for any questions. ' Chris Seymour, 710 California Blvd:, speaking on behalf of the Poly Royal, was concerned with the recommendation of the P.C.C. The figure recommended by the P.C.C: of $875 was even less than it was'last year, and this was very critical to their.advertising program. He explained that he had worked diligently with the Chamber of Commerce, and they had added much more advertising that would encourage people to tome-:to the city, and as Poly Royal had issued press releases and other material. Isabelle Packard, President of the Parents Board of the San Luis Obispo County Youth Symphony, briefly reviewed its program and urged Council's support. Myron Graham, representing the SLO Art Association, clarified that the request was not for an annual dinner, but rather the Student's Art Association Awards Program. These monies would be used to fund scholarships and grants. The P.C.C. turned them down in part'due.to the fact that no one appeared before them representing the awards program. He stated that Gini.Allen, who was their president, had not received notification. Upon question, he stated that three people were recipients of the prize money. This year it worked out that one was from San Luis-Obispo, one Arroyo Grande, and one Morro Bay. The scholarships must be-used. for school purposes only. ' Councilman Dunin stated that city policy does not allow grants be given for food of salaries. Evelyn Delmartini, speaking on behalf of the San Luis Obispo Beauty Pageant, felt the Committee was only recommending a token payment for $150 when they had requested $2,000. She was concerned as to why the city would only be willing to give this token amount when.the organization spends between $15,000 and $16,000 and travels all over the 'country which is a large promotional item for the. city. City Council Minutes Tuesday, December 14, 1982 - 5:15 p.m. Page 5 Chairman Chaney explained that part of the reason the group gave the lesser amount was because there:wereisome` concern that the beauty pageant was an exploitation of women and they did not feel that this group really promoted the city to the extent that some of the other organizations did. Councilman-Dunin questioned if the Committee applied a basic criteria or was it based on individual feelings. 1 Chairman Chaney stated that part of the reason stems from the attitude they perceive that many organizations have that the city is expected to help match or give funds to all organizations. He stated that many groups do not even come to the city for funds and there are several groups that need to be weaned from city funding. Gold•Coast Chorus - requested a $1,000, PCC recommended $500. Upon general consensus Council agreed to support the recommended action of $500 to Gold Coast Chorus (5 -0). Miss City. of San-Luis Obispo Pageant - :Requested $2,000, PCC recommended $150. Councilwoman Dovey and Councilman Settle stated they could support $150 for.tlie Miss City•of San Luis.Obispo.Pageant. Councilman Dunin would support $500. Councilman Griffin stated he could support $300. 'Upon general consensus Council agreed to support $150 for the Miss City of San Luis Obispo Pageant (3 -2). Art Association Student Awards Program - requested $1,050, PCC recommended After brief discussion this item was referred to the Promotional Coordi- nating Committee without prejudice, with report due back by February 1, 1983, for a thorough review of the Art Center's project for student recognition (5 -0). Associated Students Poly Royal - requested $2,000, PCC recommended $875. Councilwoman Dovey stated she could support the $875. Councilman Settle stated he would be willing to support the group for $1,000. Councilman Griffin suggested a contribution of $500 with matching funds from the Chamber of Commerce up to $500.. After brief discussion and upon general consensus, Council agreed to approve $875 to Associated Students Poly Royal and concurred with Poly Royal that this money be earmarked for advertising purposes only and -that they would work toward self sufficiency :(5 -0). Cuesta College Boosters.--requested $2,000, PCC recommended $2,000 and MustangBooster Club — requested $2,400, PCC recommended:$1,000. Councilman Griffin raised the policy issue concerning committee promotional objectives. Councilwoman Dovey was concerned that Cuesta Booster Club as well as the Mustang Booster Club were both primarily for scholarships and athletic grants. Councilman Dunin was opposed to giving money for these purposes. City Council Minutes Tuesday, December 14, 1982 - 5:15 p.m. Page 6 Councilwoman Dovey suggested that the city might at a later date be looking at support for the Cuesta College auditorium fund, which is for the benefit of all as opposed to fees.that are-primarily-athletic orientated. Councilman Griffin urged that the P.C.C. criteria be worked on to review the policy and the eligibility for individual grant requests. After brief discussion and upon general consensus, Council agreed that no'monies be'granted to Cuesta College Booster or the Mustang Booster Club (4 -1). _ San Luis Obispo County Youth Symphony - requested $1,500, PCC. recommended $1,500. After brief discussion and upon general consensus,_ Council agre_e_d to approve the requested amount,of $1,500 for the San Luis Obispo County Youth Symphony (5 -0). On motion of Councilwoman Dovey, seconded by Councilman Settle, to approve the seven late grant requests as amended this evening. _ Motion carried on the following roll call vote: AYES: Councilmembers Dovey, Settle, Griffin and Mayor Billig NOES: Councilman Dunin - ABSENT: None Cindy Grossmiller,'representing Karlen Design and Associates-, reviewed the advertising proposal submitted to the Promotional Coordinating Committee and urged Council support. After brief discussion it was moved by Councilwoman Dovey, seconded by Councilman Settle, the following resolution was introduced: Resolution No. 5007 (1982 Series); a resolution of the Council of the City of San Luis Obispo approving the advertising services agreement with Paul Karlen Design, as amended, in the amount of $24,000. Passed and adopted on the following roll call vote: AYES: Councilmembers Dovey, Settle, Dunin, Dovey and Mayor Billig NOES: None ABSENT: None Upon general consensus Council directed Karlen Design to bring back a plan outline of the advertising program at a future study session to be scheduled between the Council and the P.C.C. (5 -0). La Fiesta After brief discussion it was moved by Mayor Billig, seconded by:Council- man Settle, that a representative from La Fiesta work with staff member Geoff Grote and Promotional Coordinating Committee Chairperson..Chaney to supply.additional specifics regarding income and dispersals.,,Council to submit any additional concerns they have to the subcommittee within one week with a full - report to be returned within 30 days. Motion carried on the following roll call vote: AYES: Mayor Bi•1lig, Councilmembers Settle, Dovey, Dunin and Griffin NOES: None ABSENT: None 1 U fl City Council Minutes Tuesday, December 14, 1982 - 5:15 p.m. Page 7 9:20 p.m. Mayor Billig declared a recess. reconvened,.Councilman Dunin• absent. 5.. FIRE CODE REGULATIONS REVISIONS 9:30 p.m. City Council Council considered an ordinance to revise the Fire Code Regulations. Mike Dolder, Fire.Chief,.reviewed the Council agenda report (see file # 726) and outlined the key issues of the new regulations: 1) The.sprinkler systems to be required in all new buildings (except residences) larger than.4500 square feet. Existing buildings would encounter the same requirement�if an addition were to be built which exceeded 25% of the original floor area.. 2) Wood.shake and wood shingle roofs would not be allowed on any new construction. Reroofing of existing roofs would be permitted though with like materials. 3).Transportation of nuclear waste or irradiated reactor fuel in the City would require a permit from the Fire Department. He reviewed a more detailed Fire Flow formula (see page.6 -57 of the report). He then introduced Carl Jenkle, representative for the Fire Safe Roofing, who explained upon question that they were working with.insurance companies to reduce premiums for individuals putting non- flammable materials.on the roof. At this time, there was only one insurance company who.seemed to be interested. Councilman Settle urged staff to continue seeking alternatives concerning shake roofs. 'He questioned the benefits for installing roof sprinklers on residential homes. If they represented a.true advantage, the City might try to find incentives that would encourage people to put sprin- klers on their homes. Chief Dolder explained that there is minimal benefit, since water has a tendency to:run down:a shake roof and not get in where the embers get between the roof and the paper.. With regard to toxic waste materials, he would expect this to be addressed in the overall master plan.. He noted that this ordinance only addressed the notification problem. Chief Dolder also.explained that.this ordinance.was no longer requiring heat-detectors which will.save a considerable amount:of.money for individuals. After brief discussion, it was moved by Councilman Settle, seconded by Councilman Griffin,-to set this item for public hearing at the January 4, 1983 meeting. Motion carried on the following roll call vote: AYES: Councilmember Settle, Griffin, Dovey and Mayor Billig NOES: None ABSENT: Councilman Dunin 6. .CAPITAL IMPROVEMENT PROGRAM-UPDATE, Paul Lanspery, Administrative Officer, reviewed the Council agenda repoit:orr the CIP.update for.1982/83 fiscal year.(see file # 242 and 82 =19). His report included•a description of.the CIP funds, a summary and.detailed analysis of the street.and sidewalk Federal Revenue Sharing and Capital Outlay.Funds:, an "agenda.report ".on the Corporation Yard and a memorandum from Lane Wilson on the Tree Committee's planned proposals. The two key policy issues were:: 1) Streets and sidewalk fund.which was to:deal with the revenue shortfall:of $181,741. The staff recommenda- tion is to defer two projects until fiscal year 1983/84 and reduce the scope.of two others. r2) The Corporation Yard, which included final design cost for Phase II of the Corporation Yard of $1,996.,000. -. Council authorized revenues currently totaling $1,492,000. The staff recommenda- tion was to proceed..with the.solicitation of bids on the Corporation Yard with consideration of a lease - purchase finance arrangement for the project:, He reviewed all.the projects completed, contracts awarded, plans and specs completed, projects designed and /or spent.on an as needed basis and recommended project reallocation. In order to mitigate the revenue shortfall of $181,741: 1) he proposed to defer the Tank Farm Road signal and streetwork to 1983/84 fiscal year at a savings City Council Minutes Tuesday, December 14, 1982 - 5:15 p:m. Page 8 of $93,000. ;2), Reduce' downtown.street.trees..and.fund part 2.of.Phase I program - 43 infill plantings in the downtown (cost $19,927) for a savings of $27,073. 3) Reduce the Downtown Beautification Program and complete Chorro Street Phase (cost $63;732) with a.savings'of $55;668 and defer the California Avenue palm tree pruning to 1983/84 fiscal year at a savings of $12,000. The total modified savings.would represent $187,741. The recommendation to defer the Tank Farm signal was due in part to the fact that a proposed development at'this location could severely disrupt the improvements Dave-Romero,-.Public Works Director, suggested the Tank Farm signal project be deferred until the City receives the developer's-share-of signal cost and when ready to complete the.last phase. 'His contribution will pay a large portion of the paveout and the storm drainage, which would help the City considerably. Paul Lanspery,-Administrative Officer, reviewed the Street Tree Program and stated he- had'had- discussions with the Chairman of the Tree Committee. Mayor'Billig felt that we need to better delineate the program and wanted to be sure that -the City was utilizing the best expenditure of funds and not just satisfying a, communication problem with the -Tree Committee. Councilman Griffin agreed that the Tree. Program should.be addressed in a more comprehensive way concerning funding approach. Paul Lanspery, Administrative Officer, agreed this was.a policy issue as to whether the Council wished to have more of a tree program outside of a demonstration area. He.ekplained that the tree recommendation-is basically as'far as the City can go at this time without adding additional operating and - maintenance expenses.. After brief discussion, -it was moved by,Councilman Settle; seconded by Councilwoman Dovey, to approve staff recommendation to defer Tank'Farm Road Signal and,Califoiinia Avenue palm tree pruning to 1983 /84.fiscal year, reduce downtown street trees and fund part 2 of Phase�I; reduce Downtown Beautification Program and complete Chorro Street Phase. Motion carried on the following roll call vote: AYES: Councilmembers Settle, Dovey, Griffin and Mayor Billig NOES: None ABSENT: Councilman Dunin Councilman Griffin also asked that staff submit a report clarifying what has been approved thus far: the funding level, sources, and how the first phase fits into the total program. Paul Lanspery, Administrative Officer,..stated that he-had received notification from staff today that the State Parks.and Recreation Department had indicated that the current fundings for supporting.a portion of,the pool project derived from the State Bond Act of -1980, had not been carried over in the 1982/83 budget and funds not appropriated. The State Bond Act monies are not necessarily lost, but could only be use& for parks and recreation purposes. The pool project is.dependent upon those'funds'and is in,a holding pattern until it is determined if midyear•reapprbpriations can be accomplished. He would be.reporting back when he heard something further. Upon general consensus, Council also agreed that the.$50,000 in Capital Outlay Funds for the Exposition Park Development be reviewed to see if those funds could be used elsewhere until this project goes ahead City Council Minutes Tuesday, December 14, Page 9 `: Corporation Yard 1982 - 5:15 p.m. Dave Romero, Public Works Director, reviewed the Council agenda report (see.file # 82 -19). He reviewed the plans for maintenance impact, fiscal impact, alternatives, and modification as the result of design .:__`reddctioris from the final'plan submittal. - Portions of the project have been pared down or set up as an alternate, where portions of the project could be deferred. ABSENT: Councilman Dunin Geoff..Grote,- Assistant Administrative Officer, reviewed the financial implications in depth, which would require the development of a finan- cial plan under a lease - purchase concept. He explained the financing as follows: Total approved $1,594,000 Less, already expended $101,535 Total remaining $1,492,465 (less value of unsold property - Gudell) $385,000 Cash on.hand $1,107,465 ASSETS Cash on hand,$1,107;465 - Value of Gudell and Corporation Yard $770,000 Total Assets $1,877,465 COST OF FINANCING Staff estimated 12% on $888,535 until sale of property Less any appreciation on the property at sale Estimated 12% on $118,535 until lease terminates Net property taxes on Corporation Yard for term of lease Underwriting fees on lease agreement Less leverage earnings on invested cash He explained that the Corporation Yard had been reduced to approximately $1,996,000. The project does include all the operational elements i.e. maintenance, public buildings, operation center, trash transfer. Staff has designated two elements of the Corporation Yard as deductive alterna- tives: The elements designated are the trash transfer facility and the = ,!fuel /wash facility. The trash transfer facility costs approximately $53,000, while ;the fuel /wash facility costs approximately $141,000. 1 i.Together,.the two deductive alternatives are $193,000. Deducting it from the total would leave $1,803,000. Because the cost of the project, with or without the deductions, exceeds current funding levels, staff is - - -investigating the feasibility of alternative financing for -the project. That financing may be in the form of equipment lease- purchase, facilities lease - purchase, or certificates of participation. Initial responses to staff inquires indicates that lease - purchase financing in various forms is'available for this type of project. - The:recommended action would be -Council approval of the plans and specs for.the complete-project containing all the elements as outlined as Project A at a cost $1,996,000. Council should also authorize staff)to 'proceed with the bidding process and seek various options regarding lease - purchase financing. Staff concluded that the project would help the City operate far more efficiently in the Public Works Department. It would allow the City to offer the two ' 'existing - Corporation Yards for. sale at the earliest opportunity. After brief discussion-,.it was moved by-Councilman Griffin, ! seconded by Council Settle, to approve plans and.specs for the Corporation Yard Phase II and authorize staff to call for bids. Further, staff be directed to develop a financing plan under a lease - purchase concept. Motion carried on the following roll call voter AYES: Councilmembers Griffin, Settle, -Dovey and Mayor Billig NOES': • None. ABSENT: Councilman Dunin City Council Minutes Tuesday, December 14, 1982 - 5:15 p.m. Page 10 12:10 a.m., Council adjourned to closed session to discuss litigation matters. 12:25 a.m., City Council reconvened, Councilman Dunin absent. There being no further business to come before the City Council, Mayor Billig adjourned the meeting at 12:30 a.m. 1 Pamela Voges Ci Clerk , APPROVED BY COUNCIL: 2/15/83 M I N U T E S REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, JANUARY 4, 1983 - 7:00 P.M. COUNCIL CHAMBERS, CITY HALL, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA PLEDGE OF ALLEGIANCE ROLL CALL Councilmembers Present: GlennaDeane Dovey, Robert Griffin, Allen Settle and Mayor Melanie C. Billig Absent: Ron Dunin ' City Staff Present: Paul Lanspery, Administrative Officer; Geoff Grote, Assistant Administrative Officer; George Thacher, City Attorney; Pamela Voges, City Clerk; Toby Ross, Community Development Director; Mike Dolder, Fire Chief; Roger Neuman, Police Chief; Dave Romero, Public Works Director; Brad Hopkins, Acting Fire Marshal A. MOZART PRESENTATION Jeff Jorgensen then presented a Mozart Festival poster created by Arne Nyback in appreciation of the city's support to the Mozart Festival. C O N S E N T C A L E N D A R C -1 CLAIMS AGAINST THE CITY On motion of Councilman Settle, seconded by Councilman Griffin, claims against the City for the month of January 1983 were approved and ordered paid subject to the approval of the City Administrative Officer. Motion carried, Councilman Dunin absent. C -2 COUNCIL MINUTES On motion of Councilman Settle, seconded by Councilman Griffin, the following minutes were approved as amended: Tuesday, November 9, 1982 - 7:00 p.m.; Tuesday, November 16, 1982 - 7:00 p.m.; Friday, November 19, 1982 - 1:00 p.m.; Tuesday, November 235 1982 - 12:10 p.m.; Tuesday, November 23, 1982 - 7:00 p.m. Motion carried, Councilman Dunin absent.