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HomeMy WebLinkAbout03/15/1983City Council Minutes Tuesday, March 15, 1983 - 7:00 p.m. Page 2 Assistant Administrative Officer; George Thacher, City Attorney; Pamela Voges, City Clerk; Toby Ross, Community Development Director; Wayne Peterson, City Engineer; Mike Dolder, Fire Chief; Roger Neuman, Police Chief; Dave Romero, Public Works Director; Jim Stockton, Recreation Director A. RESOLUTION OF APPRECIATION - ETHEL COOLEY Presentation by Mayor Billig to Ethel Cooley, Chairperson of the Jack House Committee, for her many contributions to restoration and the Jack House residence and gardens. C O N S E N T C A L E N D A R C -1 CLAIMS AGAINST THE CITY On motion of Councilman Dunin, seconded by Councilman Settle, claims against the city for the month of March 1983 be approved and ordered paid subject to the approval of the City Administrative Officer. Motion carried, all ayes. C -2 COUNCIL MINUTES On motion of Councilman Dunin, seconded by Councilman Settle, the following minutes be approved as amended: Monday, January 24; 1983 - 12:15 p.m.; Tuesday, January 25, 1983 - 5:30 p.m.; Monday, January 31, 1983 - 12:10 p.m.; Tuesday, February 1, 1983 - 7:00 p.m.; Tuesday, . February 8, 1983 - 12:10 p.m.; and Tuesday, February 15, 1983 - 7:00 p.m. Motion carried, all ayes. C -3 CLAIM AGAINST THE CITY - MADSON On motion of Councilman Dunin, seconded by Councilman Settle, claim against the city by Henry E. Madson in the amount of $650.34 for prop- erty damage to metal canopy located at 864 Higuera Street allegedly caused from fallen tree branch be denied. Motion carried, all ayes. C -4 CLAIM AGAINST THE CITY - CHAFFIN On motion-of Councilman Dunin, seconded by Councilman Settle, claim against the city by Daniel K. and Jeanette R. Chaffin in the amount of $319.04 for property damage to vehicle engine caused by flooded inter- section at Marsh and Nipomo Streets from recent rainstorm be denied. Motion carried, all ayes. C -5 CLAIM AGAINST THE CITY - ALVAREZ On motion of Councilman Dunin, seconded by Councilman Settle, claim against.the city by Ramior Alvarez in the amount of $47.87 for property damage to living room window located at 1376 Vista Del Lago, allegedly caused by stray golfball from Laguna Lake Golf-Course be denied.- Motion carried, all ayes. C -6 REPORT ON BIDS - WATERLINE IMPROVEMENTS On motion of Councilman Dunin, seconded by Councilman Settle, the following resolution was introduced: Resolution No. 5071 (1983 Series), a resolution of the Council of the City of San Luis Obispo awarding contract to Anderson Pipeline in the amount of $39,140 for "Waterline Improvement Project," City Plan No. F -38; bid estimate $38,224, without contingencies. Passed and adopted on the following roll call vote: City Council Minutes Tuesday, March 15, 1983 - 7:00 p.m. Page 3 AYES: Councilmembers Dunin, Settle, Dovey, Griffin and Mayor Billig NOES: None ABSENT: None C -7 QUARTERLY WATERLINE IMPROVEMENTS - PARK HOTEL PARTNERSHIP On motion of Councilman Dunin, seconded by Councilman Settle, the following resolution was introduced: Resolution No. 5072 (1983 Series), a resolution of the Council of the City of San Luis Obispo approving $25,000 Quarterly Waterline Improvement agreement between the City and Park Hotel Partnership estimated to cost $40,960 for waterline improvements in Leff, Osos and Church Streets (city's share $25,000). Passed and adopted on the following roll call vote: AYES: Councilmembers Dunin, Settle, Dovey, Griffin and Mayor Billig NOES: None ABSENT: None C -8 FINAL PUBLIC IMPROVEMENTS - TRACT 465 On motion of Councilman Dunin, seconded by Councilman Settle, the following resolution was introduced: Resolution No. 5073 (1983 Series), a resolution of the Council of the City of San Luis Obispo granting final acceptance of public improvements for Tract 465 located at 1000 Los Osos Valley Road (Val Vista Estates). Passed and adopted on the following roll call vote: AYES: Councilmembers Dunin, Settle, Dovey, Griffin and Mayor Billig NOES: None ABSENT: None Upon general consensus, Council approved developer's offer for maintenance of sewer system and bond (5 -0). C -9 SIDEWALK CONSTRUCTION POLICY On motion of Councilman Dunin, seconded by Councilman Settle, to approve sidewalk construction policy, with staff directed to come back with a resolution to approve the criteria for setting priorities and the general priorities of the sidewalk program. Motion carried, all ayes. P U B L I C H E A R I N G S 1. TIME EXTENSION FOR TRACT 912 Council held a public hearing to consider a Planning Commission recommenda- tion to approve a 12 -month time extension for submittal of the final map for Tract 912 ( Orcutt Heights) to create a 15 -lot residential subdivision of approximately 8.1 acres located at 1250 Orcutt Road; R -1 zone; Richard Burke and Frank Truchin, subdividers. Toby Ross, Community Development Director, briefly reviewed the Council agenda report (file no. 410 -912) and stated the Planning Commission on an unanimous vote recommended Council approval of the 12 -month time extension subject to changes to condition 6 and 8 with all other findings, variances and conditions of previous tentative map approval to remain. Mayor Billig declared the public hearing open. Dan Lloyd, representing the subdividers Mr. Burke and Mr. Truchan, urged Council approval and stated he would be available for any questions. 1 1 City Council Minutes Tuesday, March 15, 1983 - 7:00 p.m. Page 4 Mayor Billig declared the public hearing closed. On motion of Councilwoman Dovey, seconded by Councilman Settle, the following resolution was introduced: Resolution No. 5074 (1983 Series), a resolution of the Council of the City of San Luis Obispo approving 12 -month time extension for Tract 912 subject to the revisions of conditions 6 and 8 and all other findings, variances and conditions of previous map approval. Passed and adopted on the following roll call vote: AYES: Councilmembers Dovey, Settle, Dunin, Griffin and Mayor Billig NOES: None ABSENT: None 2. FINAL PASSAGE OF ORDINANCE NO. 953 - PROPERTY REZONINGS (CR1069) Council held a public hearing to consider final passage of Ordinance No. 953, an ordinance removing the public facility (PF) designation from six properties and rezoning accordingly (continued from 3/1/83). Toby Ross, Community Development Director, reviewed the Council agenda report (file no. 463) and urged Council approval of final adoption. Mayor Billig declared the public hearing open. No one spoke for or against the proposed ordinance. Mayor Billig declared the public hearing closed. On motion of Councilman Dunin, seconded by Councilman Griffin, to give final passage to-Ordinance No. 953. Finally passed and adopted on the following roll call vote: AYES: Councilmembers Dunin, Griffin, Dovey, Settle and Mayor Billig NOES: None ABSENT: None 3. FINAL.PASSAGE OF ORDINANCE NO. 955 - WEED ABATEMENT Council held a public hearing to consider the final passage of Ordinance No. 955, an ordinance amending Sections 5220.5 and 5220.6 of the Municipal Code concerning weed abatement standards (continued from 3/1/83). Mike Dolder, Fire Chief, briefly.reviewed the Council agenda report (file no. 723) and urged Council approval of final passage. Mayor Billig declared the public hearing open. No one spoke for or against final passage. Mayor Billig declared the public hearing closed. On motion of Councilwoman Dovey, seconded by Councilman:Settle, to.give final passage to Ordinance.No. 955. . Finally passed and adopted on the following roll call vote: AYES: : Councilmembers Dovey; Settle, Dunin, Griffin and Mayor Billig NOES: None ABSENT: None 4. PARKING GARAGE Paul Lanspery, Administrative Officer, reviewed the three items for Council consideration: City Council Minutes Tuesday, March 15, 1983 - 7:00 p.m. Page 5 A) Parking structure plans to be submitted for final Architectural Review Commission approval. If Council had any changes they wished forwarded to the ARC, they should make them this evening. B) A resolution approving an addendum to the MDW contract in the amount of $15,000 to be.used.for services.related to the redesign of the.Paseo and commercial development elements of the project. C) Authorization for MDW to proceed with certain portions of Phase IV design work for the parking garage. Mr. Lanspery briefly reviewed the background of the parking program since September 7 when the Council approved the action plan and policy statement for downtown. At that time Council identified five parking programs broken down into three non - structural and two structural programs. 1. Ridesharing Program, now six months underway. 2. Restriping analysis had been done of all surface lots with the result of a small increase in spaces available. 3. In -lieu fees to be held off until summer. 4. Surface lot element in.final stage. 5. Garage structure itself in final stage. He explained that in November, Council approved $206,000 for MDW and in February revised the contract with them to include the design of the Shanghai Low Restaurant. Staff was asking again to amend the contract for another $15,000 to include the Paseo design. Project had been reviewed three times by ARC, twice by the Planning Commission and included a joint meeting between ARC and PC. An administrative hearing will be held next Friday with the Community Development Director. On March 21 the ARC will be considering the final approval of the plans, and staff was setting aside Council meeting for April 12 to discuss the issue once again. Bruce Fraser, consultant with MDW, reviewed the parking plan step by step outlining the parking structure, adjacent stores, theatre, etc. He stated they looked at three primary functions: 1) to provide optimum parking; 2) meet the budget; and 3) achieve compatibility with other downtown buildings. The entire site would be located on 53,390 sq. ft. Parking structure would provide 441 spaces. There would be a four screen theatre utilizing 20,000 sq. ft. and accommodating. 1,000 patrons. The Paseo, which is adjacent, would include 5,700 sq. ft. or five shops. There would be two entries to the parking garage and one exit with one attendant. The structure incorporated historical and architectural needs compatible with the downtown. Emphasis was on low maintenance and in many areas, none at all. High lighting levels would be provided in order to insure high degree of security but not enough to cause .glare. Signage to be easily visible to the public. The bulk of.the theatre would be below grade; no windows. The theatre front and lobby do respond to historical elements, visual fantasy (mural technique) and cost - effectiveness. The Paseo, in addition to the five shops,.would also include an information kiosk. The parking structure would be four levels. The consultant has spent considerable time on the off -site views to be sure that they would be positive. Parking structure model would be ready for the Architectural Review Commission's meeting of March 21, and he strongly urged anyone interested to view the model as it is the most clear document yet available. Councilman Settle questioned ventilation and if the signage was sufficient to direct people who are unfamiliar with the area and the structure location. Mr. Fraser agreed that additional signage would be required. City Council Minutes Tuesday, March 15, 1983 - 7:00 p.m. Page 6 Councilman Griffin questioned how well the design work satisfied the concerns of the ARC. Mr. Fraser replied that it seemed to meet all of their conditions. He stated that most of their concerns were conceptual and had been addressed. Mayor.Billig encouraged any interested citizens to submit their concerns and comments to the ARC prior to its meeting on March 21. Tonight, she would.be asking the Council for their comments to be forwarded to the ARC. Basically, she felt the overall proposal was an exceptionally good one. She was satisfied with the design of the parking structure, the amount of space to get maximum parking and its blend with the sensitive and historical downtown. One concern was towards the Paseo. She felt it deserved individual specialized treatment, more so than the parking area. It must relate with the other buildings. The entrance and exits must be in keeping with the historical aspects, rather than contemporary. She felt this could be achieved with the materials at no extra cost. She was also concerned with the front of the building. Technically, it is unique in that the city must be careful about its workability. Councilwoman Dovey was impressed with the overall project. She would hope the ARC would think in terms of how the project would fit with the rest of the downtown. It must look "comfortable" and retain its sense of history. She hoped there would be a less angular appearance with corners to be rounded off. The project should take on the feeling that it fits in with the rolling backdrop of the hills. Councilman Griffin complemented the ARC and the Planning Commission for the initial review of the project. Their early evaluation had resulted in a better project coming forward to the Council. He agreed with the statements by Mayor and supported the approach.: He expressed concern that it not be a "monument to the automobile ". He would like to see the structure truly multi - purpose. He was pleased that it did have the possibility.of being a managing tool for parking, with cultural and pedestrian uses. He was also pleased that the structure could-be easily converted if the need for parking were to diminish. Councilman Settle felt it was good design and showed a well- integrated use with the theatre. He supported comments made by his colleagues. It was important to remember it was primarily a parking structure and should be compatible. Signage was also important; people must be able to find the structure in order to make use of it. :He would encourage the ARC to deemphasize landscaping, especially on the roof. The Paseo is rather internal,. so again, signage is important as is integration with access to the Mission and Monterey Street. Councilman Dunin stated that on September 7 Council first reviewed the program which originated from concerns:of the Downtown Association to resolve the circulation and parking problem. In the last 2k years efforts have been made by the community,, commissions and staff. We need to emphasize that the structure was a garage and this should not be lost in the perspective. Because of the character of the city, it must still be integrated with the rest of the downtown. Inclusion of the theatres from that standpoint was very important. The theatres will also help make the project cost beneficial. Two areas of concern in the design were: 1) camouflaging of both entries to de- emphasize the structure through the use of planning material and trees. He agreed with Councilman Settle that signage was important, especially for the newcomers. Low landscaping maintenance was a must. He was also concerned with the small building separate from the Paseo which-consists mostly of glass. He did not feel that glass structures are consistent•.with the downtown. This could possibly be camouflaged.., 2) He also stressed the.importance of the area be in keeping with the downtown.. It must blend but be an integral part of the structure. He was concerned that the foyer not be overpowering with the glass reflection and mural touch.. This could probably be accomplished by breaking it down into components:: He was happy that the designers had given consideration as to what would happen if the structure could one day be used.for.something other than a City Council Minutes Tuesday, March 15, 1983 - 7:00 p.m. Page 7 parking structure. Convertibility was an excellent idea and he, too,- commended all involved advisory bodies. Mayor Billig summed up comments made by Council to be forwarded to the ARC. The structure must make a community statement, design is basically good. Design and everything that goes on the space must be in keeping with the overall downtown. Garage must be compatible. Entries need easy public recognition. Paseo needs to blend with the old and new and be well integrated. Structure itself must be less angular and a softened effect. She was pleased with the multi -use aspect of the facility and hoped the package would come back complete by the April 12 Council meeting, and within budget. After brief discussion and on motion of Councilman Settle, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 5075 (1983 Series), a resolution of the Council of the City of San Luis Obispo approving an addendum with MDW in the amount of $15,000 for services related to the redesign of the Paseo and commercial development elements of the project. ' Passed and adopted on the following roll call vote: AYES: Councilmembers Settle, Dovey, Dunin, Griffin and Mayor Billig NOES: None ABSENT: None On motion of Councilman Settle, seconded by Councilman Griffin, to authorize MDW to proceed with certain portions of Phase IV design work for the parking garage. Motion carried, all ayes. Councilman Dunin stated that in tonight's newspaper, the Board of Supervisors indicated their willingness to offer to help with the parking structure and parking solution. He would request that the Mayor contact the Chairman of the Board of Supervisors to review the many proposals that have previously been submitted for possible resolution of the parking problem. Upon general consensus, Mayor Billig was directed to contact the Chairman of the Board of Supervisors concerning willingness of the County to participate in the resolution of the parking problem (5 -0). Councilman Dunin also offered a challenge to private enterprise to come forward with any proposal to the Council for alternative plans for financing a parking program. Upon general consensus of the Council, the CAO and staff were directed to put together an outline for a public education program for the purpose of informing residents about the parking program and the status of the project (5 -0). Councilman Dunin was very supportive of the idea as he felt this was really the first opportunity that Council had to review the package, a great deal of criticism had been bandied about, and the people should get the factual information at this time. 5. RESOLUTION OF CONDEMNATION Council considered a resolution condemning property located at 861 Palm Street (Shanghai Low Restaurant) requested for construction of city's parking structure (continued from 1/4/83, 1/18/83, 1/18/83, 2/1/839 2/8/83, 2/15/83 and 3/1/83). George Thacher, City Attorney, briefly gave an update on the project. He stated that agreements have been exchanged and progress was being made. They were awaiting completion of the plans and specifications. He thought the rest would be ready by March 29. He suggested a final continuation to April 12 for the final agreement of the terms and L -I i 1 1 City Council Minutes Tuesday, March 15, 1983 - 7:00 p.m. Page 8 conditions. If the Council.is desirous, staff could bring back a progress report at the April 5 meeting. After brief discussion and on.motion.of Councilman Griffin, seconded by Councilman Settle, to continue this item to April 5, 1983, Council meeting for a progress report and requested that Mr. Gin's Attorney Roger.Lyon.be available to report. Final.resolution expected on April 12, 1983. Motion carried, all ayes.: 6. RECREATION TRIP AND.OUTING POLICY Council.considered a resolution.to establish a recreation trip and outing policy with objectives as recommended by the Park and Recreation Commission. Jim Stockton, Recreation Director, briefly reviewed the Council agenda report (file no. 802) and explained that the Park and Recreation Commission had spent two long evenings reviewing the statement of objectives and had come up with four objectives: 1) addressing the needs of all age groups; 2) the citizens financial ability to participate; 3) the positive aspects of group travel; and 4) consistency with the Recreation Depart- ments fee and charge policy. The Park and Recreation Commission was recommending adoption by the Council. Frank Wetzel, Franklin Tours, had two concerns: he would urge the Council to; 1) oppose the policy as,written; and 2) order the Park and Recreation Department to cease and desist solicitation of bids for travel. -.He stated.that he was in support of the objectives as listed: however the Park and Recreation Department was soliciting bids prior to getting Council approval of the policy. He did object to the definition which alluded to gambling. He stated that 45% of the trips offered by the Recreation Department were trips to go gambling or to Catalina, which competed directly with private enterprise and if the Park and Recreation Commission.is making.a.profit, how:can a non - profit status be applied? He was also concerned that personnel were not properly trained, which he felt could be illegal, especially as there was no way to monitor the leaders and be sure that they were not, say, buying liquor for the patrons, etc. Jim.Stockton explained that today four offers had been made from other travel agencies to help the City. One person did not offer help only because the City did not go to Hawaii. Trips to Las Vegas, Catalina, and Tahoe had been ongoing for eight years and were made up primarily of individuals coming for return trips. He did not consider.the trip .. program any different than other acitivities offered by.the recreation program i.e. baseball tournaments, etc. Regarding personnel, the leaders are trained.the same as in any program, and•they:are made aware of the policies. Their number one concern is that a leader is courteous and knowledgeable of policy. Upon question, he stated.that the cost of staff was - calculated.as a.part of the overall trip cost. As to who trained the leaders, he stated that he has trained John Rogers, who has been a trainer for eight years and he himself has been with the City since 1956. Councilman Dunin.questioned if there was not a statute that a government entity cannot compete with private enterprise or if private enterprise is adequately equipped to provide a service then the government should not be involved. George Thacher stated that he was unaware of any such statute. Upon question, Jim Stockton stated that the overall goal for the Park and Recreation Program was for the annual programs to break even, some going over and others under, depending upon the type of program. Those that are offered to the senior citizens or young children who are not able to pay are sometimes discounted and the difference is made up with the following trips. City Council Minutes Tuesday, March 15, 1983 — 7:00 p.m. Page 9 Councilman Dunin. again stated that he felt the Park and Recreation Department should support trips for senior citizens and children but not equal programs for private citizens. The City should not be in business as a travel agency, should only provide for other groups as needed. Councilman Griffin felt that it was perceived competition by Franklin Tours but he was not persuaded that this was so and could therefore support what he considered fairly basic trips and outings which should be provided for by the City. He would encourage the commission and staff to have an ongoing dialogue with touring companies. This could conceivably result in a change to policy. Policy should be implemented in an effort to be fair to local business. He could support the resolution as recommended. Councilwoman Dovey supported the comments made by Councilman Griffin. She also hoped the commission would continue to monitor this and when an outing is planned staff should look for cooperative efforts with private enterprise. She too would support the resolution. After brief discussion and on motion of Councilman Griffin, seconded by Councilwoman Dovey, the following resolution be adopted: Resolution No. 5076 (1983 series), a resolution of the Council of the City of San' Luis Obispo establishing a Recreation Trip and Outing Policy with objectives as recommended by the Park and Recreation Commission. Passed and adopted on the following roll call vote AYES: Councilmembers Griffin, Dovey, Settle and Mayor Billig - NOES: Councilman Dunin ABSENT: None C O M M U N I C A T I O N S A. UNITED NATION ASSOCIATION Communication requesting a representative from the City to participate in the United Nation celebration received and filed. B. Council to submit comments for or against to Mayor concerning--, proposed County —wide oil ordinance.. 9:00 p.m. Mayor Billig adjourned the meeting to closed session • to - discuss Personnel and litigation matters. 9:45 p.m. the City Council reconvened, all councilmembers present'. There being no further business to come before the City Council Mayor Billig adjourned the meeting at 9:45 p.m. to Monday, March 21, 1983 at 12:10 p.m. amela Voges, ty lerk F 471, APPROVED BY COUNCIL: 4/19/83 I �I [l