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Home My WebLink About06/06/1983City Council Minutes Tuesday, May 31, 1983 - 7:00 p.m. Page 5 evaluation of the financial management system capable of replacing the present batch computer programs. This would require three years to imple- ment, the first stage being consultant selection; second, system evaluation and selection; and third, implementation planning. Councilman Dunin was opposed to additional expenditures for computer _ equipment when human resources, in his opinion, were: more necessary__in the- field. He felt that Administration was becoming too large and not enough personal consideration was being given to the public. After discussion Council gave conceptual approval to the recommended amount (3 -1 -1). 8. Personnel Ann Crossey, Personnel Director, reviewed the requested amount of $151,910. After brief discussion and upon general consensus, Council gave conceptual approval to recommended amount (4- 0 -1).. There being no further business to come before the City Council, Mayor Billig adjourned the meeting at 11:50 p.m. to Monday, June 6. 1983, at 12:10 p.m. to continue budget deliberations. APPROVED BY.COUNCIL: 7/5/83 �rrr41� P ela Voges, C y Clerk M I N U T E S ' ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO MONDAY, JUNE 6, 1983- 12:10 P.M. COUNCIL HEARING ROOM, CITY HALL, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA STUDY SESSION RnT.T. r..AT.T. Councilmembers Present: GlennaDeane Dovey, Ron Dunin, Robert Griffin, Allen K. Settle and Mayor Melanie C. Billig r Absent: None City Staff Present: Paul Lanspery, Administrative Officer; Geoff Grote, Assistant Administrative Officer; Roberta Goddard, Acting Finance Director; Jim Stockton, Recreation Director; Steve Henderson, HRC Coordinator; Dave Romero, Public Works Director; Lane Wilson, Building and Parks Maintenance Supervisor; Pam Voges,.City Clerk; Mike Alamo, Recreation Supervisor; Dave Elliott, Administrative Aide After brief discussion and upon general consensus, Council reaffirmed Council policy concerning length of meetings (5 -0). 1. CONTINUED DISCUSSION OF THE 1983 -85 CITY BUDGET. Actual wording amendments to the Budget Descriptions, Program Descriptions, City Council Minutes Monday, June 6, 1983 - 12:10 p.m. Page 2 Service Activities and Objectives and Significant Expenditure Changes can be found in the City Clerk's file copy of the 1983- 85.City Budget: A. Parks and Recreation Jim Stockton, Recreation Director, reviewed the Commission and Committees' budget requested for $2,075 (see pgs. D -34 and D-35 of the budget)., Upon question he explained that the operating services, materials and supplies were increased due to-two commissioners requesting to travel-to park and recreation conferences and the reprinting of brochures for the Jack House. Council discussed the possibility of having a policy regarding commissioners' traveling, how often and dollar amount. After brief discussion and upon general consensus, Council agreed that travel guidelines for commissioners " be - included in the next revision of the Advisory Body Handbook with encouragement to commissioners to include; with the annual-commission report; a written•report'on conference attendance. If it is of a special interest, the.Council should.receive.a report immedi- ately upon the commissioners' return (5 -0). Upon general consensus Council gave conceptual approval to the commission and committees' budget of $2,075 (5 -0). B. Parks and Recreation - Recreation Facilities Dave Romero, Public Works Director, reviewed the Recreation Facilities budget of $583,060 requested in 1983 -84 (see pgs. D -36 and D -37 of the budget). After brief discussion and upon general consensus, Council gave conceptual approval to the requested budget amount of $583,060 with inclusion of the Jack House as one of the facilities maintained under this service program C. Parks and Recreation = Recreation Programs Jim Stockton reviewed the Recreation Program request for $508,830 (see pgs. D -38 and D -39 of the budget). He suggested that major service activity 412 Special Programing, be revised to read "Special Events Programing" instead of Mission Plaza. Council concurred (5 -0). Dick Jorgenson, Chairman of the Parks and Recreation Commission, reviewed a new program, not shown in the budget, for "latch -key children ". He stated that these were children who did not have supervision in the afternoons and spent their time watching television or in less desirable ways. The Parks & Recreation Commission was proposing a pilot program where the children would be provided alternative leisure activities. This would add a separate line item at a cost of approximately $1 an hour. Program would be kept small and limited to begin with in order to iron out any problems. Mayor Billig stated she was very supportive of such a program. She would like to see it include cultural, recreational and educational activities. Councilwoman Dovey suggested that other resources be used, i.e. the Promotional Coordinating Committee, Human Relations Commission and other organizations in the city. At this time she would prefer a joint effort between those I three bodies and the monies taken from the Ventures account rather than additional monies set aside in this budget. After discussion the Administrative Officer and staff were directed to put together a policy statement concerning the "latch -key children" (5 -0). Councilman Dunin agreed that the commission work with the HRC in an effort to avoid overlapping similar activities. He was, however, concerned about the insurance factors and would request staff to review the insurance liability. City Council Minutes Monday, June 6, 1983 - 12:10 p.m. Page 3 After brief discussion and upon general c6iisensus, Council gave conceptual approval for the requested amount of $508,830 for the Recreation Program budget, with amendments as discussed (5 -0). Council then reviewed the Parks and Recreation Fees and Charges Policy Statement listed on page B -6 of the budget. Council requested that in the future the departmental budgets show the percentage of budget that is fee - supported (5 -0). Upon general concurrence Council gave conceptual approval to the Parks and Recreation Fees and Charges Policy Statement as recommended (5 -0). D. Municipal Swimming.Pool - Facility Maintenance Dave Romero, Public Works Director, reviewed the requested budget amount of $58,110 for this service program (see pgs. D -40 and D -41 of the budget). After brief discussion Council gave conceptual approval to the recommended budget amount (5 -0). E. Municipal Swimming Pool - Operation and Administration Jim Stockton, Recreation Director, reviewed the Operation and Administration recommended budget of $105,830 (see pgs. D -42 and'.D -43 of the budget). After brief discussion and upon general consensus, Council gave conceptual approval to the requested amount.of $105,830 (5 -0). F. Municipal Golf Course - Facility Maintenance Dave Romero reviewed the requested budget of $87,360 (see pgs. D -44 and D -45 of the budget). After brief discussion and upon general consensus, Council gave conceptual approval to the requested budget amount of $87,360 with direction to staff to look at the golf course operation on an enterprise basis (5 -0). G. Municipal Golf Course - Operation and-Administration Jim Stockton reviewed the requested budget of $16,470 (see pgs. D -46 and D -47 of the budget). After brief discussion and upon general consensus, Council gave conceptual approval to the requested amount of $16,470 with addition to #3 of the Objectives referencing that in a two -year period the operating subsidy should be reduced to 0%, placing the golf course on an enterprise basis by 1985(5 -0). H. City /County Library - Facility Maintenance Dave Romero reviewed the recommended budget amount of $92,860 (see pgs. D -47 and D -48). After brief discussion and upon general consensus, Council gave conceptual approval to the requested amount with rewriting of the program description last paragraph as discussed (5 -0). 2. COMMUNITY PROMOTION - PROMOTIONAL COORDINATING COMMITTEE Geoff Grote, staff assistant to the P.C.C., reviewed the Promotional Coordinating Committee budget requested amount of $755 (see pgs. D -50 & D -51 of the budget). Council agreed to amend Major Service Activity No. 3 to include "Coordinate with the Chamber of Commerce on an advertising program ". Add No. 4 "Partici- pate with sponsoring organization in promotion of such activities as La Fiesta, Christmas in the Plaza, Mozart Festival, Poly Royal, etc." Council also wished to include a third objective relating to the P.C.C.'s working