HomeMy WebLinkAbout06/13/1983M I N U T E
ADJOURNED MEETING OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO
MONDAY, JUNE 13, 1983 - 12:10 P.M.
COUNCIL HEARING ROOM, CITY HALL, 990 PALM STREET
SAN. LUIS OBISPO, CALIFORNIA
ROLL CALL
Councilmembers
Present: GlennaDeane Dovey, Ron Dunin, Robert Griffin, Allen K.
Settle and Mayor Melanie C. Billig
Absent: None
City Staff
Present: .Paul Lanspery, Administrative Officer; Geoff Grote,
Assistant Administrative Officer; Pamela Voges, City.Clerk;
Toby Ross, Community Development Director; Wayne Peterson,
City Engineer; Bobbie Goddard, Acting Finance Director; Dave
Romero, Public Works Director; Lane Wilson, Supervisor
Building /Parks Maintenance; Dave Elliott, Administrative
Assistant; Dave Pierce, Transit Manager; Nancy Knofler,
Transit Coordinator;. Jack Whitehouse, Chairman of the.
Business Improvement Area
-----------------=-------------------------------------------------------
CONSTRUCTION DEVELOPMENT
Wayne Peterson, City Engineer, reviewed the Construction Engineering
Service Program of the Construction Development Budget, requested amount
$304,870 (see pages D -28 & D -29 of the budget). He then reviewed the six
major objectives, with a suggestion to add item 417, which would be.to
prepare setback lines for the major creeks (9/83 - 5/85). The two objectives
that he would like to report on'a quarterly basis were items 412 and..#4; to
create a long -term maintenance schedule for city streets, and to review and
design setback maps for major streets.. He stated that a policy statement
for 415 would be ready by mid August /early September. This would be a very
time consuming project. With regard to 414 which was to reduce the time
taken to review private development projects, he hoped to improve the
turnaround time with the possibility of offering applicants a manual
incorporating current city and state policies and mandates. With regard to
objective 412, he stated that an outside consultant would be required to
review the city's long -term maintenance. They would then set up a procedure
for the most efficient system and update street life expectancies. .
Councilman Dunin was opposed to objective 412 if it required the use of.a
consultant. He also felt that objective 414 kept coming back to the Council
and he would like to see this item completed in this fiscal year.
Mayor Billig stated that she was very supportive of objectives 412, 5 and 4,
in that order.
After brief discussion and upon general consensus, Council gave conceptual
approval to the requested amount of $304,870 as amended.
Toby Ross, Community Development Director, reviewed the Construction
Regulations Service Program under Construction Development. The requested
budget was $211,680 (found on pages D -30 & D -31 of the budget). He had
listed two objectives and he suggested adding a third one to revise plan
procedures to include recent state energy requirements (to be completed by
7/84). He would request item 411, which was to improve the rate of plan
review be done on a quarterly basis.
Mayor Billig agreed that objective 411 was extremely critical, the plan
review was a very timely process, and has been a problem for some time.
1
1
n
L
City Council Minutes
Monday, June 13, 1983 - 12:10 p.m.
Page 2
In response to a question by Councilman
through the entire review process only
project. Minor projects are assigned t
Dunin, Toby Ross stated that
one project manager handles a major
o whoever has the available time.
After brief discussion and upon general consensus, Council gave its conceptual
approval to the requested amount of $211,680 as amended (5 -0).
ECONOMIC DEVELOPMENT
Jack Whitehouse, Chairman of the Business Improvement Area, reviewed the
Business Improvement Area Service Program under the Economic Development 11
Budget Program. The requested amount was $92,000. He reviewed the major
service activities, divided this year's expenditures into four categories
instead of three, which provides for 31% of all revenues to.be. allocated to
the parking plan. 23% of the revenues are allocated to general promotional
activities of an institutional nature such as continuing a successful
downtown merchant /BIA cooperative ad campaign. 24% of revenues are to be
allocated to beautification projects in the downtown area, and 22% of
revenues to be allocated to administration which would include the adminis-
trator's employment contract with the city. He stated.that contract was
being reviewed now and would be coming back to the Council in the near
future. BIA had three major objectives: 1) public education campaign
regarding a parking structure; 2) promotion committee's efforts in six main
activities; and 3) beautification committee for the downtown. There would
be a $30,000. carry -over from last year's budget.
Councilman Griffin questioned if a reserve policy had been established for
the BIA. He felt that it might be appropriate that one start for special
projects, equipment -or other expenditures::that. would be ongoing or would
require more than one year to fund.
Mayor Billig.suggested adding an objective #4 for the orientation of new
members or new chairpersons. She also suggested a slight revision to
objective #3 looking at the possibility of property owners in the downtown
getting more involved and possibly buying some of the street furniture with
regard to the beautification and at the same time being recognized in some
fashion.
After brief discussion and upon general consensus, Council gave conceptual
approval.to the BIA budget with suggested amendments (5 -0).
STREETS AND SIDEWALKS
Dave Romero, Public Works Director, reviewed the Street and Sidewalk
Maintenance Service Program under Streets and Sidewalks (see pages D -58 &
D -59) requested budget amount $539,230. He stated that there were 10.10
permanent staffinembers, four service activities, and six major objectives.
He would recommend that item #6, moving to the new corporation yard by
February 1984, be reported on a quarterly basis. He also reviewed those
items that were cut out of this budget.
After brief discussion, the Council suggested amending objective #1 to
read, "evaluate the pros and cons of using a root pruner to control tree
root damage to sidewalks (7/83 - 10/83). Request a budget increase if
equipment purchase and staff are warranted ".
Upon general consensus, Council gave conceptual approval to the requested
budget amount as amended (5 -0).
Council.also.gave.conceptual approval to the.Sidewalk Installation and
Maintenance Budget Policy Statement found on page.B -12 & B -13 of the budget
with an amendment to #1 Reimbursable sidewalk construction and repair to
read "under certain circumstances where a property owner is responsible for
installing or repairing sidewalk improvements, the city contracts for the
work necessary and then collects payment from the owner." fMHW i 0 ii
JW l Ui if 6% fjf4t4�f. On new construction, the city may finance owner
payments in althree year lien at an interest established.bv the Citv
Council and reviewed every three years (5 -0).
City Council Minutes
Monday, June 13, 1983 - 12:10 p.m.
Page 3
Councilman Dunin also requested that the sidewalk policy be brought back to
the Council for review (5 -0).
1:30 p.m., Councilman Griffin left the meeting.
Dave Romero, Public Works Director, then reviewed pages D -60 and D -61`of
the budget concerning Street Signs & Painting, requested budget amount of
$102,740. He stated that there were 2.20 permanent staffinembers, and two
objectives; 1) to shift most street markings from paint to thermoplastic in
order to reduce long -term maintenance costs, and 2) evaluate the feasibility
of using thermoplastic for fairly permanent curb markings, such as those
adjacent to fire hydrants.
Council discussed the confusion of some striping /markings on center two -way
turn lanes.
Dave Romero, Public Works Director, stated he felt it was a state require-
ment, but he would look into it and report back to the Council. However,
if it was a state requirement and the City did not mark in accordance with
their guidelines, the City would be liable in the event an accident or
other mishap should occur.
After brief discussion, Council concurred that it was only necessary to
leave the international sign taking the other worded signs down where
possible. The emphasis not being on directional signs but rather other
informational ones.
After discussion, it was suggested that Mr. Romero report back on the
proliferation of signing, and to add objective #3 to consolidate all street
signs (4 -0).
Dave Romero, Public Works Director, then reviewed the Street Signals and
Lighting Service Program (found on pages b -62 & D -63 of the budget). He
stated that the permanent staffing consisted of .45 persons. -There were
two major service activities', and two major objectives. He reviewed those
items deleted from this budget, including a request for one full -time
maintenance person that he felt was important to cut down on the liability
and the problems of maintaining street signals in proper working order.
Councilman Dunin felt that when a safety problem existed that such a
request for additional personnel be looked at closely. Council was also
concerned that the city at some point be able to purchase the street
lighting from P. G. & E. or at least have staff explore those alternatives.
After brief discussion and upon general consensus, Council requested that a
third objective be added that would direct staff to prepare reports for
street lighting and traffic signals which compare the costs of liability
and long -term repair at different levels of maintenance (1/84 - 2/85)
(4 -0 -1).
Dave Romero, Public Works Director, then reviewed the Storm Drain and
Waterway Maintenance Service Program under Streets and Sidewalks (found on
pages D -64 & D -65 of the budget). He stated there were 2.80''permanent
staffinembers, total budget of $109,670. He had four major service acti-
vities and two major objectives. Both objectives would be reported on a
quarterly basis. He also reviewed the Storm Drainage Budget Policy (found
on page B -11 of the budget). He stated that the additional position he had
requested to handle the additional responsibilities inherent in taking over
Zone 9 maintenance had been denied even though funds would be made available
from Zone 9. 'Without the additional position, the department would be hard
pressed to meet all objectives without severly hampering other programs.
Council then reviewed the Storm Drainage Policy Statement (found on page
B -11 of the budget) and gave conceptual approval with an amendment to the
policy statement #1 to read "The city will "JJ%Jli OJO fW10i establish a
long -term agreement to accept responsibility for the maintenance of Zone 9
creeks within the city limits and to receive payment for this work from
Zone 9."
11
J
1