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HomeMy WebLinkAbout06/05/1984M I N U T E S ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, JUNE 5, 1984 - 5:30 P.M. COUNCIL CHAMBERS, CITY HALL, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA CALL TO ORDER: Mayor Melanie C. Billig PLEDGE OF ALLEGIANCE ROLL CALL Councilmembers Present: GlennaDeane Dovey, Ron Dunin, Robert Griffin, Allen K. Settle and Mayor Melanie C. Billig Absent: None City Staff Present: Paul Lanspery, Administrative Officer; Geoff Grote, Assistant Administrative Officer; Roger Picquet, City Attorney; Pamela Voges, City Clerk; Toby Ross, Community Development Director; Steve Henderson, HRC Coordinator; Roger Neuman, Police Chief; Dave Romero, Public Works Director; Jim Stockton, Recreation Director; Dave Ion, Systems Development Manager C O N S E N T A G E N D A On motion of Councilman Settle, seconded by Councilman Griffin, the consent ' agenda unanimously approved as recommended by the City Administrative Officer with amendments to items C -8, C -12 and C -13 as noted. The following actions taken as indicated: C -1 MINUTES Minutes of Tuesday, March 20, 1984 - 7:00 p.m.; Tuesday, April 3, 1984 - 7:00 p.m.; Tuesday, April 17, 1984 - 7:00 p.m. approved as amended (5 -0). C -2 CONTRACT PAY ESTIMATES Contract pay estimates and change orders approved and ordered paid as recommended (5 -0). C -3 CLAIM AGAINST THE CITY - R. RICHARDS (File 41189) Claim against the City by Roy Richards in the amount of $162 for replacement of the rear hatch to his vehicle allegedly caused by a reserve police officer was denied (5 -0). C -4 PLANS AND SPECIFICATIONS - WATER FILTRATION:PLANT Plans and specifications for "Water Filtration Plant, Carbon Feed Facility," City Plan No. G -15; bid estimate $50,000, without contingencies approved and staff authorized to advertise for bids (5 -0). C -5 APPOINTMENTS TO THE CITIZENS ADVISORY COMMITTEE (File 41125) Upon report by the Administrative Officer of recommendations to fill-two vacancies on the Citizens Advisory Committee; William Pyper and Marc Meredyth appointed for two year terms expiring'3 /31/86 (5 -0). City Council Minutes Tuesday, June 5, 1984 - 5:30 p.m. Page 2 C -6 SPECIFICATIONS - STREET CHIP SEAL COAT PROJECT Specifications for "Asphaltic and Rock Screenings for Street Chip Coat Project ", bid estimate $76,000 (Alternate 1); $72,000 (Alternate 2) approved and staff authorized to advertise for bids (5 -0). C -7 POLICE DEPARTMENT RENEWAL FEES (File 41109) Resolution No..5366 (1984 Series), a resolution of.the Council of the City of San Luis Obispo was adopted approving renewal fees for concealed weapons permits and massage technician permits for the Police Department and rescinding Resolution No. 5257 as recommended (5 -0). C -8 AGREEMENT FOR USE OF SWIMMING POOL (File 41811) Resolution No. 5367 (1984 Series), a resolution of the Council of the City of San Luis Obispo was adopted approving an agreement between the city and San Luis Obispo Swim Club, Inc., for use of Municipal Swimming Pool at Sinsheimer Park from July 1, 1984, through June 30, 1985, as amended and Mayor authorized to sign (5 -0). C -9 UPDATE ON CITY TRAVEL GUIDELINES (File 41107) Resolution No. 5368 (1984 Series), a resolution of the Council of the City of San Luis Obispo was adopted rescinding Resolution No. 5078 and approving revised travel policy guidelines as recommended (5 -0). C -10 COUNCIL POLICY BOOR Upon recommendation by Pamela Voges, City C1erk,,Resolution Nos. 3833, 2052, 857, 2881, 2899 and Ordinance No. 134 given authorization to be repealed; Resolution Nos. 2876, 325, 2877, 3422 and 941 rescinded and rewritten to become Resolution Nos. 5369 through 5373 (1984 Series), resolutions of the Council of the City of San Luis Obispo were adopted as follows (5 -0): Resolution No. 5369 adopting administrative policy for relationships and conduct between the Council Members and staff and rescinding Resolution No. 2876 (1975 Series). . Resolution No. 5370 authorizing the Mayor and Vice -Mayor to accept and consent to recordation of deeds or grants to the City of SLO and rescinding Resolution 325 (1958 Series): Resolution No. 5371 adopting administrative Policy No. 2 clarifying the powers, duties and responsibilities of the City Administrative Officer and rescinding Resolution-No. 2877 (1975 Series). Resolution No. 5372 adopting a policy regarding City vehicle identification and rescinding Resolution 3422 (1977 Series): Resolution No. 5373 establishing policy on use of the City Hall Council Chambers and rescinding Resolution No. 941 (1962 Series). By motion, printing of Policy Book approved as recommended and staff directed to bring back other policies as noted on Exhibits "B" and "C" (5 -0). C -11 HUMAN RELATIONS COMMISSIONS BYLAWS (File 411042) Resolution No. 5374 (1984 Series),'a resolution of the Council of the City of San Luis Obispo establishing Bylaws for the Human Relations Commission as recommended (5 -0). - C -12 ZONE 9 - .AGREEMENT-FOR STREAMBED CLEARANCE PROGRAM (File 41591) Resolution No. 5375 (1984 Series), a resolution of the Council of the City of San Luis Obispo approving an agreement between the City and County of San Luis Obispo for a streambed clearance program as recommended and Mayor authorized to sign was .adopted (5 -0). Dave Romero, Public•Works Director, clarified that the City's pro -rata share would be 89 percent of $45,500, rather than the total of $45,000 as indicated in the staff report. City Council Minutes Tuesday, June 5, 1984 - 5:30 p.m. Page 3 C -13 SIDEWALK CONSTRUCTION PRIORITIES (File 41533) Construction priorities list for new sidewalks in various areas of the City approved as amended (5 -0). E -1 SUSPENSION OF SIDEWALK RECONSTRUCTION CONTRACT (File 4183 -16) Council considered the suspension of a contract with Conco Engineering for a Sidewalk Reconstruction Project at Chorro Street for Storm Drain and Sidewalk Project, City Plan No. G -30. , Dave Romero, Public Works Director, briefly reviewed the - Council agenda report and stated that the recommended action was to adopt the resolution which would conditionally suspend the City contract and direct staff to complete the stormdrain portion of the project by separate contract. After brief discussion it was moved by Councilman Griffin, seconded by Councilman Settle, the following resolution was introduced: Resolution No. 5378 (1984 Series), a resolution of the Council of the City of San-Luis Obispo suspending contract with Conco Engineering for Sidewalk Reconstruction Project, Chorro at Monterey to Higuera Street, City Plan No. G-30 with direction to staff to complete the stormdrainage portion of the project by separate contract, resolution adopted (5 -0). B U S I N E S S I T E M S 1. PARK -IN -LIEU FEES (File 41109) Council considered modifying the park -in -lieu fees based on dwelling size. Toby Ross, Community Development Director, briefly reviewed the Council agenda report stating that the recommended action was for Council adoption of the resolution which would establish a maximum park -in -lieu fee.based on dwelling size. - Mayor Billig asked for public comment: T. Keith Gurnee, of Richmond Rossi & Montgomery, requested that the Council give this item additional consideration preferably move this item for continuance. 'Otherwise; he would hope that if the Council wished to adopt the resolution establishing a new fee structure, that they also direct staff to work with developers to review the park -in -lieu issue in general with an openness for additional suggestions for amending that structure. He was particularly concerned with parkland dedication exchanges. John French, Cuesta Valley Properties, agreed with comments made by Mr. Gurnee, stating that he would like additional time to review the recommended action and also felt that there was -an opportunity for revisions, especially with regard to the fees. Toby Ross, Community Development Director, clarified that the suggestions being made by the public were really reference to the subdivision ordinance and felt it should be handled as a separate issue apart from this resolution which dealt strictly with the fees. Councilwoman Dovey and Councilman Settle both supported the fee resolution as proposed by staff, but did agree that it would be worthwhile for staff to work with the developers and followup on the suggestions proposed. Councilman Griffin agreed. He would like the resolution, if adopted, to be adopted without prejudice as far as any later discussions or proposals made for amending the subdivision ordinance. After brief discussion it was moved by Councilwoman Dovey seconded by Councilman Settle, to adopt the following resolution: Resolution No. 5376 (1984 Series), a resolution of the Council of the City of San Luis Obispo establishing maximum park -in -lieu fees as recommended by staff.. Resolution adopted (5 -0). City Council Minutes Tuesday, June 5, 1984 - 5:30 p.m. Page 4 On motion of Councilman Griffin, seconded by Councilman Settle, to direct staff to work with the developers-and other interested parties in reviewing the City parks policy in relation to parkland dedication requirements and review of the subdivision ordinance, in particular the fee structure. Motion carried unanimously. 2. ANNEXATION POLICY (File 46442) Council :considered . the - current - procedures usedifar annexations: - Toby Ross, Community Development Director, reviewed the Council agenda report and asked that the Council, after review of the annexation information, to direct staff to set a study session,if Council desired to consider an annexation policy statement or procedural issues. Councilman Settle stated he was comfortable with the current policy regarding annexations, however, he was more concerned with where LAFCO was coming from with regard to the City's sphere of influence and that it might be more appropriate to hold a study session to discuss that aspect. Mayor Billig agreed. She stated it was her understanding that the City's sphere of influence would be discussed by LAFCO on July 19, however, this was a tentative date and she too would like to see the Council have an opportunity to review prior to that time, any possible recommendations being made. Councilman Griffin agreed to support a study session with regard to the sphere of influence issue. Councilman Dunin commented that he would still like to see a pre- annexation conference utilized for potential projects. He also felt that better representation should be gained on-the LAFCO board and maybe a suggestion should be submitted with regard to the current composition of the board. . Upon question, Toby Ross stated that he felt that the proposed sphere of influence recommended by LAFCO would be fairly compatible with the City's urban reserve line. After discussion,'there -was general- consensus that this item be continued to a future study session for review of LAFCO's recommendation on a sphere of influence for the City.of San Luis Obispo. The Council will also look at annexation procedures in light of LAFCO's proposals and the court ruling on Measure G (5 -0). 3. STRATEGIC PLANNING UPDATE AND REVIEW SCHEDULE (File 46468) Paul Lanspery, City Administrative Officer, briefly reviewed the Council agenda report, stating that the recommendation was for the CAO to be authorized to establish an ad -hoc technical review committee, with two Councilmembers, and for direction to staff to concurrently develop an implementation program such as a comprehensive property management and capital financing program for Council consideration. After brief discussion, Council concurred with the recommended action and on motion of Councilman Griffin, seconded by Councilwoman Dovey, to authorize the CAO to establish the ad =hoc technical review committee to work with staff and the Council Subcommittee for preparation of a comprehensive property management and capital financing program (5 -0). 6:40 p.m. Mayor Billig adjourned the meeting to closed session to discuss Personnel Matters. 7:10 p.m. City Council reconvened, Councilman Dunin absent. 4. LAGUNA LAKE PARK GRAZING LEASE (File. 46881) Mayor Billig held a public auction on lease of approximately 153.3 acres of grazing land at Laguna Lake Park for a period of five years effective September 1, 1984, through August 31, 1989. C, v City Council Minutes Tuesday, June 5, 1984 - 5:30 p.m. Page 5 Mayor Billig_be.gan .the_ auction at.$1 per acre per month. Three bidders participated, Mr.. Ken Lewis, Mr. Tom Barileau and Mr. Alex Madonna. Councilman- Griffin left the.meeting. After various submittals, Alex Madonna took the bid for $2.25 per acre per month and on motion of Councilman Settle, seconded by Councilwoman Dovey, the following resolution was introduced: Resolution No. 5377 (1984 Series), a resolution of the Council of the City of San- Luis.Obispo approving a lease agreement with Alex Madonna for $2.25 per acre per month. Resolution adopted (3 -0 =2). C O M M U N I C A T I.0 N S C -1 Request for sister city program with Cuidad Quesada in Costa Rica received And filed: Mayor directed to write appropriate letter of response (3 -0 -2). C -2 Mayor directed to continue to work with other League divisions to gain support regarding local control of land use issues (3 -0 -2). C -3 Staff directed to review viable alternatives for the Laguna Lake Park entrance with possible entrance site to be located at.Zozobra across from the Post Office and analyze other viable intersections to reduce potential traffic hazards. Staff also to review other amenities to enhance the park appearance (3 -0 -2). 7:25 p.m. there being no further business to come before the City Council, Mayor Billig adjourned the meeting to Tu s y, June 12, 1984, at 7:00 p.m. Pamela Voges, ity 1 rk APPROVED BY COUNCIL: 6/19/84 j --------------------------------------------------=----------------- - - - - -- M I N U T E S ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, JUNE 12, 1984 - 7:00 P.M. COUNCIL HEARING ROOM, CITY HALL 990 PALM STREET SAN LUIS OBISPO; CALIFORNIA ROLL CALL . '. . . .. Councilmembers Present: GlennaDeane Dovey; Ron Dunin,,Robert Griffin and Mayor Melanie C. Billig Absent: Allen R. Settle City Staff Present:.. Paul Lanspery,.Administrative Officer; Geoff Grote, Assistant Administrative Officer; Roger Picquet, City Attorney; Pamela Voges, City C1erk;.Toby Ross, Community Development Director; Roberta Goddard, Finance Director; I Steve Henderson, HRC Coordinator; and Dave Romero, Public Works Director 1. MAYOR' WORK PROGRAM (File #112) Mayor Billig reviewed the Mayor's Work Program for fiscal year 1984 -1985 (continued from 5/1/84).