HomeMy WebLinkAbout11/09/1987City Council Minutes Page 2
Monday, November 9. 1987 - 5:30 p.m.
City Staff
Present: John Dunn. City Administrative Officer; Roger Picquet, City
Attorney; Toby Ross, Assistant City Administrative Officer;
Steve Henderson, Assistant to the City Administrative 1
Officer; Gwen Guyre - Powell, Human Relations Commission Aide:
Sharon Jones, Recording Secretary
A. ROLE AND PERCEPTION OF THE HUMAN RELATIONS COMMISSION (File =1042)
Steve Henderson, Assistant to the City Administrative Officer, gave a
brief introduction to each of the agenda items (see staff report in File
x1042- -tapes are also available for review upon request).
1. What Does the Human Relations Commission currently perceive its role
to be?
Commission members made brief comments. In summary, they felt the role of
the Human Relations Commission was perceived to be the eyes & ears to the
existence of needs in the community. The commission would also like to
have established goals & objectives to work towards and know what their
responsibilities are.
2. What does the Council consider to be the role of the Human Relations
Commission?
After comments by Councilmembers, the Council summarized the role of the
Human Relations Commission to be not only the eyes & ears, but also the
heart & conscience on issues of human rights. The commission should also
act as the "receptionist" to the community regarding human needs,
resources, etc.
3. How does the Council wish to see the Commission communicate important
issues and ideas?
Comments included: 1) encouraging Council liaisons to attend meetings to
improve communication on important issues and to give ideas when needed;
2) Commission members encouraged to communicate through the Chair, when
possible, to get and /or give information to the Council. The Council -
members would also be available to individual commissioners if time was a
factor; and 3) staff and Chairperson should update the full commission
after the quarterly Mayor /Chair Advisory Body Luncheons.
4. Is the Commission unsure about anv city policies?
To help commissioners understand city policies, comments included: 1)
encouraging commissioners to attend Council meetings and report back to
the full commission on items directly related to them; 2► use staff as a
resource for explaining city policies.
Councilman Griffin left the meeting at 6:40 p.m.
At 6:45 p.m. Mayor Dunin declared a recess. At 7:15 p.m. City Council
reconvened, Councilman Griffin absent.
B. THE FUTURE
1.:: What are (or will be) the issues in the next year or two?
The Council and the Commission agreed that the 1987 -89 Goals and
Objectives are priorities for the next two years. Other possible issues
City Council Minutes Page 3
Monday, November 9, 1987- 5:30 p.m.
which the HRC may consider for the next 1 -2 years included: 1) evaluation
of current and future programs assisting the homeless; 2) affordable
housing (including use of additional mobilehome parks; 3) work with other
childcare resource agencies as coordinators of programs; 4) use of
volunteers in landlord /tenant inspection services and mediation training;
' and 5) investigation of state and federal grants to help implement
programs of the Commission.
Other comments included that the commission be a coordinator of central
information. Also, that the community be informed of what the Human
Relations Commission does.
Steve Henderson stated that the HRC would be having their annual planning
and orientation meeting tentatively scheduled for December 3 and 4. The
commission will be reviewing their work program and develop a list of
priorities, review the grants -in -aid process and criteria and mediation
services.
2. Are there ideas about ways to be more productive in the future?
After discussion, ways to be more productive in the future included: 1)
better communication through the advisory body interview process with the
Council Subcommittee, i.e. ask the question, "How do you see your role on
the commission ?" This will help people understand what's expected of
them; 2) ongoing orientation for new commissioners - -have written policies
(possibly an orientation video). The commissioners presently have a
"buddy system" where current commissioners bring new members up to speed.
Staff also reeds to provide more periodic reports to Commission members of
relevent actions taken by the Council.
3. What, specifically, would the Council like to see the HRC concentrate
on in the coming year.)
The Council agreed that the HRC should establish its own priorities and
focus on the most important goals of the commission where members can be
the most effective. The commission was cautioned not to spread themselves
too thin.
Items of interest raised included (some of these were raised under B1):
1) grants -in -aid procedures; 2) evaluation of the homeless issue; 3)
affordable housing (including mobilehomes); 4) use of volunteers; 5)
coordinate with other outside agencies to establish other needs of the
community.
C. GRANTS -IN -AID
Leigh Willard, grants -in -aid subcommittee, reviewed his recommended
changes to the GIA Request for Proposal (see staff report file .11042).
Councilwoman Dovey supported the recommendations with a few minor changes
and particularly liked the suggestion that agencies must request funding
based on units of service to the City.
Councilwoman Rappa agreed with the recommendation to require units of
t service and would-also like to see some flexibility in the grants -in -aid
process.
D. MEDIATION SERVICES
Gwen Guvre- Powell, HRC Aide, gave a brief presentation regarding the new
mediation program (see blue binder file *1042). The first mediation
training workshop is scheduled for January 1988-- Councilmembers and others
will be invited to attend. There would also be a 17- minute video shown to
introduce mediation.
Item E was discussed out of order after Item A at 6:30 p.m.
City Council Minutes Page 4
Monday, November 9, 1987 - 5:30 p.m.
E. OTHER ITEMS OF INTEREST
Steve Henderson gave an update on the temporary emergency shelter program
for the homeless. He stated $20,000 is available to be used to fund
non - profit agencies to provide temporary shelter during the upcoming rainy
winter months.
Mayor Dunin recommended that the HRC have a liaison to the Homeless
Coalition.
There being no further business to come before the City Council and Human
Relations Commission, Mayor Dunin adjourned the meeting at 8:55 p.m. to
Monday, November 16, 1987, at 5:30 p.m. for a Joint Meeting between the
City Council and Promotional Coordinating Committee. The HRC's next
meeting is Wednesday, December 2, 1987, at 7:00 p.m.
Pa Vo es, City Irk
By: Sharon Jones, R ording Secretary
skj
APPROVED BY COUNCIL: 12 -15 -87
M I N U T E S
ADJOURNED JOINT MEETING OF THE CITY COUNCIL
AND PROMOTIONAL COORDINATIONG COMMITTEE
CITY OF SAN LUIS OBISPO
MONDAY, NOVEMBER 16, 1987 - 5:30 P.M.
COUNCIL CHAMBER, CITY HALL, 990 PALM STREET
SAN LUIS OBISPO, CALIFORNIA
ROLL CALL
Councilmembers
Present: GlennaDeane Dovey, Penny Rappa, Allen K. Settle and Mayor
Ron Dunin
Absent: Vice -Mayor Robert E. Griffin
City Staff
Present: John Dunn, City Administrative Officer. Roger Picquet,
City Attorney, Pam Voges, City Clerk
PCC Members
Present: Vice -Chair Samual Ellis, Commissioners Jim Harrigan, Josef
Kasparowitz (arrived at 5:40 p.m.), William Luffee, Jesse
Norris, LaVerne Schneider and Chair Mary Billington
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A. ROLES AND PERCEPTIONS OF THE PROMOTIONAL COORDINATING COMMITTEE
(File #1052)
1. What does the Promotional Coordinating Committee perceive its role
to be?