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05/12/1992City Council Meeting Page 2 Tuesday, May 12, 1992 - 7:30 P.M. Also Present: Thomas D. Wise of Hatch and Parent 1 6:30 P.M. Council held a dosed session to discuss pending litigation, specifically the case of Los Osos Valley Associates vs. City of San Luis Obispo. 7:30 P.M. Mayor Dunin adjourned the meeting to a budget study as 'on. APPROVED BY COUNCIL D1- _ PV:cm Pa oges, City C MINUTES ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, MAY 12, 1992 - 7:30 P.M. CITY /COUNTY LIBRARY - ROOMS A & B - 995 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL Councilmembers Present: Councilmembers Peg Pinard, Penny Rappa, Jerry Reiss, Bill Roalman, and Mayor Dunin Absent: None City Staff Present: John Dunn, City Administrative Officer; Ken Hampian, Assistant City Administrative Officer; Jeff Jorgensen, City Attorney; Pam Voges, City Clerk; Wayne Peterson, Acting Public Works Director; Arnold Jonas, Community Development Director; Bill Statler, Finance Director, Bob Neumann, Fire Chief; Jim Gardiner, Police Chief; Jim Stockton, Recreation Director, Harry Watson, Transit Manager; Bill Hettand, Utilities Director, Deb Hossf, Administrative Analyst; Gary Henderson, Water Division Manager; John Moss, Wastewater Division Manager PUBLIC COMMENT PERIOD There was no public comment COUNCIL LIAISON REPORTS There was no Council Liaison reports. r 1 City Council Meeting Page 3 Tuesday, May 12,1992 - 7:30 P.M. BUSINESS ITEMS 1. BUDGET STUDY SESSION (File No. 233) Council considered 1) approving departmental budget requests amending the 1991 -93 Financial Plan for 1992 -93; 2) approving a change in Financial Plan policies authorizing staff to program the use of Economic Stability funds consistent with the City's purchasing policies and procedures; and 3) authorizing the CAO to negotiate for the purchase of three used buses in an amount not to exceed $180,000. John Dunn. City Administrative Officer, made opening comments stating that the Council had recently gone through a budget reduction and $1.7 million was reduced from the 91 -93 budget Tonight, with the exception of the water reclamation programs, they are essentially retaining the status quo. Most of the proposed expenditure increases came in the areas of public utilities and transportation. Only $82,000 or one -third of 1% increase to the City's General Fund Budget is being proposed. That change is in the Police Department Councilman Reiss left the meeting at 7:35 P.M. Councilwoman Pinard left the meeting at 7:40 P.M. Bill Statler. Director of Finance, then reviewed the agenda staff report stating that consistent with Council policy and direction, the proposed capital and operating expenditure changes reflected the modest change of 2% from the groundwork laid in the 91 -93 Financial Plan. The vast majority of the changes were in enterprise fund areas, not the General Fund, summarized as follows: Operating Programs Public Safety $ 82,400 Public Utilities 198,400 Transportation 178.000 TOTAL OPERATING PROGRAMS $ 458,800 Capital Improvement Plan (CIP) Projects Public Utilities $ 85,000 Transportation 455.000 TOTAL CIP PROJECTS $ 540,000 TOTAL CHANGES $998, 800 He then introduced Lloyd DeLamas, from the firm Hinderlelter, Delamas and Associates, who gave an in-depth presentation on current sales tax trends, identifying revenues from major business groups, reviewed a six quarter history of all business types, reviewed a twelve quarter history of geographic area comparisons throughout the City, and sales tax revenues by geographic area (see File No. 233 for handout). He noted that the City is a primarily retail based community rather than industrial or a combination of retail and industrial. Although car dealerships and retail are the worst hit by the recession, the City is still enjoying being the regional center in the County. He stated that ' restaurants have a higher percentage overall than the State and County records indicate. General retail is lower than the state although the downtown is the most successful in the state at 19% of revenues where other downtowns in the state usually do not enjoy more than about 6 - 7% of total City Council Meeting Page 4 Tuesday, May 12, 1992 - 7:30 P.M. retail sales. He stated that the Ross For Less store recently constructed in the downtown has been extremely positive. He stated that the retail figures should be expected to stay down for another year. Upon question by Councilman Roalman, Mr. DeLamas stated that the loss of 2,000 students at Cal Poly and the reduction of over $11,000,000 in their operating programs will have a significant impact on the community. The state having been hit as hard as it has will be a negative impact to the community both in sales and in employment. He stated, however, that although many regional malls and dealerships are failing throughout the state (there is a natural 85% failure in new business in the first 3-4 years), the Citys mall and automobile dealerships are up. Councilwoman Reppa was pleased with the report, however, she also felt that the City needs to look at other commercial establishments that will help the City's economic stability. Hang Watson. Transit Manager, reviewed increases required as a result of transit operations. 8:50 P.M. Mayor Dunin declared a recess. 9:05 P.M. City Council reconvened; Councilmembers Pinard and Reiss absent. Bill Hetland, Utilities Director, and Gary Henderson, Water Division Manager, reviewed the Utilities Budget and provided a handout identifying the cost involved in the Water Reclamation Facility upgrade and the key requirements in meeting the goals in operations and maintenance which would require additional staffing. After discussion, it was moved by Rapp@ /Roalman to approve departmental budget requests amending the 1991 -93 Financial Plan as recommended. Motion carried (3 -0-2, Councilmembers Pinard and Reiss absent). Moved by Rappa /Roalman to approve a change in the Financial Plan policies authorizing staff to program the use of Economic Stability funds consistent with the City's purchasing policies and procedures with an amendment to delete the Dalidio appropriation discussion to the next budget session. Motion carried (3 -0-2, Councilmembers Pinard and Reiss absent). Moved by Rappa /Roalman to authorize the CAO to negotiate for the purchase of three used buses in an amount not to exceed $180,000 as recommended. Motion carried (3 -0-2, Councilmembers Pinard and Reiss absent). 2. FIRE ENGINE /LADDER TRUCK (File No. F92 -1) Council considered the specification for one 1500 GPM, four -door, custom cab- forward combination Fire Engine /Ladder Truck (continued from 4/7/92). Bob Neumann. Fire Chief, reviewed the agenda report with the recommendation that Council, by motion, approve the specification, authorize solicitation of bids, and award of contract by the City Administrative Officer if the low bid is $410,000 or under. After discussion, it was moved by Roalman / Dunin to approve the specifications as recommended by staff. Motion carried (3 -0-2, Councilmembers Pinard and Reiss absent). Upon general consensus, staff directed to report back on the operational and liability issues relative to the Ladder Truck. City Council Meeting Page 5 Tuesday, May 12, 1992 - 7:30 P.M. COMMUNICATIONS COMMA. Council considered a request by Vice -Mayor Rappa to agendize a property maintenance ordinance as requested by Residents for Quality Neighborhoods. No consensus was reached; this item was continued to the next regular meeting. COMM.2. Council Meeting Protocol. Mayor Dunin requested Council agendize the Council Policies and Procedures, and to prepare some methods to better prepare for conducting the Council meetings in a more efficient and expeditious manner. Upon general consensus, staff was directed to prepare the policy as requested. COMM.3. Request to appoint a Blue Ribbon Task Force to examine the City's economic situation. As requested by Mayor Dunin, this item was continued without discussion to the next regular meeting. 10:10 P.M. there being no further business to come before the City Council, Mayor Dunin adjourned to the meeting. APPROVED BY COUNCIL: 6/16/92 �.J P Voges, City0prk PV:cm MINUTES 1 REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, MAY 19, 1992 - 7:00 P.M. COUNCIL CHAMBERS - CITY HALL - 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL Councilmembers Present: Counciimembers Peg Pinard, Penny Rappa, Jerry Reiss, Bill Roalman and Mayor Dunin Absent: None City Staff Present: John Dunn, City Administrative Officer; Ken Hampian, Assistant City Administrative Officer; Jeff Jorgensen, City Attorney; Pam Voges, City Clerk; Wayne Peterson, Acting Public Works Director; Arnold Jonas, Community Development Director; Bob Neumann, Fire Chief; Ann McPike, Personnel Director; Glen Matteson, Associate Planner PUBLIC COMMENT PERIOD ' P.C.I. Eye Viail, on behalf of the Open Space Committee, thanked Jan DiLeo for her work efforts on the Open Space Element.